Office & Accounting Coordinator
3 weeks ago
Front Desk & Accounting Assistant- Houston, TX 77056
Boutique architecture and design firm that provides full architectural & interior design services specializing in the hospitality and residential industries. We are located in the galleria area in a beautiful office and service clients throughout the United States and internationally.
The Office Administrator holds a key role in the day-to-day functioning of our small office. The general duties include: Responsibilities:
- Welcome visitors, in person or on the telephone, answering or referring inquiries as appropriate
- Maintain the neat and tidy appearance of the reception area, conference rooms, copy/supply areas, and break room
- Schedule/handle all outgoing and incoming deliveries (Fed Ex, UPS, etc.)
- Handle incoming and outgoing mail
- Maintain and update client/contact database in outlook
- Update office directories and lists as appropriate
- Enter, monitor, and follow up with the work orders with building management
- Support Project Managers and Accounting Manager with administrative and special projects
- Set up new project numbers and phases in the project management program (BillQuick)
- Input project and office accounting expenses in project management software (BillQuick)
- Maintain Week Ahead / Time Allotment documents
- Maintain project archiving
- Support IT department and assist with IT issues that arise
- Coordinate and prepare for office events
- Maintain office password sheets
- Support Project Managers with administrative and special projects as needed
- Perform accounts payable and receivable functions
- Reconcile Credit Card statements
- Assist with monthly client billing functions
- Support Accounting Manager as needed
- Manage various office Outlook calendars
- Order lunches or pick-up lunches for office events
- Prepare correspondence as necessary
- Support Owners with administrative and special projects
- Bachelor's degree in business or accounting related field with the interest in growing into an accounting related role
- Friendly and helpful attitude always; Strong customer service focus
- Great time management skills, ability to juggle multiple tasks, and ability to meet deadlines
- Excellent attention to detail and proactive in meeting needs
- Dependable and able to ensure that tasks are completed accurately and timely
- Strong written and verbal communication skills
- Flexible, organized, and able to complete responsibilities with minimal supervision
- Proactive in taking on tasks and projects
- Ability to function in a fast-paced environment and maintain a positive attitude
- Proficient knowledge of Microsoft Outlook, Word, and Excel
- Ability to learn employer project management software (BillQuick)
- Interest and experience with technology
- Ability to produce business correspondence; proofread for grammar, spelling and punctuation with a high degree of accuracy
- Experience managing the calendar of a busy office
- Business and finance administration knowledge
- Bookkeeping skills
- Experience in QuickBooks Desktop is a plus
HOUWC46
#ZR
Meet The Recruiter
Brandy Falcon
Sr. Direct-Hire Recruiter
Once I started my recruiting career, I knew I would never turn back. I treat my candidates and clients with the same respect, transparency, and compassion that I give to my loved ones. It can be easy to find a job but challenging to find the right fit, so my focus is listening to the wants and needs of those I work with to identify an excellent match for both parties.
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