Office & Accounting Coordinator

4 weeks ago

Houston, United States Burnett Specialists Full time
Job DescriptionJob DescriptionFront Desk & Accounting Assistant- Houston, TX 77056

Boutique architecture and design firm that provides full architectural & interior design services specializing in the hospitality and residential industries. We are located in the galleria area in a beautiful office and service clients throughout the United States and internationally.
The Office Administrator holds a key role in the day-to-day functioning of our small office. The general duties include:Responsibilities:
  • Welcome visitors, in person or on the telephone, answering or referring inquiries as appropriate
  • Maintain the neat and tidy appearance of the reception area, conference rooms, copy/supply areas, and break room
  • Schedule/handle all outgoing and incoming deliveries (Fed Ex, UPS, etc.)
  • Handle incoming and outgoing mail
  • Maintain and update client/contact database in outlook
  • Update office directories and lists as appropriate
  • Enter, monitor, and follow up with the work orders with building management
  • Support Project Managers and Accounting Manager with administrative and special projects
  • Set up new project numbers and phases in the project management program (BillQuick)
  • Input project and office accounting expenses in project management software (BillQuick)
  • Maintain Week Ahead / Time Allotment documents
  • Maintain project archiving
  • Support IT department and assist with IT issues that arise
  • Coordinate and prepare for office events
  • Maintain office password sheets
  • Support Project Managers with administrative and special projects as needed
  • Perform accounts payable and receivable functions
  • Reconcile Credit Card statements
  • Assist with monthly client billing functions
  • Support Accounting Manager as needed
  • Manage various office Outlook calendars
  • Order lunches or pick-up lunches for office events
  • Prepare correspondence as necessary
  • Support Owners with administrative and special projects
Qualifications:
  • Bachelor's degree in business or accounting related field with the interest in growing into an accounting related role
  • Friendly and helpful attitude always; Strong customer service focus
  • Great time management skills, ability to juggle multiple tasks, and ability to meet deadlines
  • Excellent attention to detail and proactive in meeting needs
  • Dependable and able to ensure that tasks are completed accurately and timely
  • Strong written and verbal communication skills
  • Flexible, organized, and able to complete responsibilities with minimal supervision
  • Proactive in taking on tasks and projects
  • Ability to function in a fast-paced environment and maintain a positive attitude
  • Proficient knowledge of Microsoft Outlook, Word, and Excel
  • Ability to learn employer project management software (BillQuick)
  • Interest and experience with technology
  • Ability to produce business correspondence; proofread for grammar, spelling and punctuation with a high degree of accuracy
  • Experience managing the calendar of a busy office
  • Business and finance administration knowledge
  • Bookkeeping skills
  • Experience in QuickBooks Desktop is a plus


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