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Business Process and Accountability Assistant

3 months ago

McAllen, United States South Texas College Full time
Posting Details

General Statement of Job

General Statement of Job

The Business Process and Accountability Assistant provides administrative support to the Director of Business Process and Accountability and department staff by performing the following essential duties and other duties as assigned.

Specific Duties and Responsibilities

Specific Duties and Responsibilities
  1. Provides administrative support and assistance to members of the department.
  2. Provide front-desk coverage by managing incoming/outgoing mail and shipments and maintaining an organized office environment.
  3. Provide administrative support to the director including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, etc.
  4. Facilitate communications, plans, and follow-up on administrative matters.
  5. Assist in compiling information and resources required to perform and complete college-wide internal assessments.
  6. Assist in performing research on projects and assignments, as directed.
  7. Assist with compiling, typing, and tracking reports, as directed.
  8. Assist in completing projects and daily assignments.
  9. Solve problems, address concerns, and plan with great attention to customer service, project quality, and detail.
  10. Use various software applications, such as spreadsheets, Adobe, Microsoft Office, and Visio, to perform and complete projects and reports.
  11. Maintain files and reports of confidential materials.
  12. Respond to inquiries regarding policies, procedures, and programs; exercise sound judgment in referring individuals to the appropriate staff.
  13. Assist with annual budget development and subsequent preparation, including but not limited to monitoring the budget, tracking requisitions and purchase orders, and performing reconciliations.
  14. Monitor and maintain office supplies inventory and purchase orders, as needed.
  15. Process department staff travel arrangements, authorizations, vouchers, and applicable forms.
  16. Assist in planning meetings and work functions and maintain a calendar of events.
  17. Assist with organizing events and preparing presentations, handouts, and supporting documentation, as needed.
  18. Assist in the development of departmental procedures, guidelines, and policies.
  19. Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
  20. Performs other duties as assigned.
Position Information

Posting Number
SP2548

Position Title
Business Process and Accountability Assistant

Department
FAS-Accountability, Risk, and Records Management

Temporary End Date (if applicable)

Location
Pecan

E-Class
Classified

FLSA
Non-Exempt

Min Salary
$33,800.00

Salary Range*

Required Education and Experience
  1. High School Diploma or GED required. Associate's Degree preferred.
  2. At least two (2) years of work experience in a professional work setting required.
Required Knowledge, Skills and Abilities
  1. Excellent oral, written and interpersonal communication skills.
  2. Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
  3. Good critical-thinking and problem-solving skills.
  4. Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
  5. Ability to work independently as well as a team player within department and with others.
  6. Demonstrated commitment to achieving the vision and mission of South Texas College.
  7. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  8. Ability to write routine reports and correspondence.
  9. Ability to speak effectively before groups of students, customers or employees of organization.
  10. Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
  11. Ability to deal with problems involving several concrete variables in standardized and non-standardized situations.
Checks, Certificates, Licenses, and Registrations
  1. All Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.
  2. In addition, subject to a federal background check.
Physical Requirements
  1. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
  2. Bending the body downward and forward by bending leg and spine.
  3. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
  4. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  5. Applying pressure to an object with the fingers and palm.
  6. Perceiving the nature of sounds at normal speaking levels with or without correction.
  7. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
  8. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
  9. Ability to make rational decisions through sound logic and deductive processes.
  10. Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
  11. Standing particularly for sustained periods of time.
  12. Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
  13. Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
  14. Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.


Working Environment

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Posting Detail Information

Desired Start Date
06/17/2024

Close Date
07/01/2024

Open Until Filled (overrides Close Date)
No

Special Instructions to Applicants

This is an online only application
Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex/gender, ethnicity, marital status and applicant photos from all documents. Failure to block such information will render the application incomplete. For further information, click here. All uploaded documents become part of the applicant's application and are viewable to personnel involved in the hiring process.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Candidate Review Start Date

Annual Security Report and Non-Discrimination Statements

Notice of Non-Discrimination