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Finance and Operations Manager
3 months ago
Finance and Operations Manager JobID: 1215
Position Type:
Finance and Operations
Date Posted:
8/24/2022
Location:
Link Community Charter School
Date Available:
08/29/2022
Additional Information: Show/Hide
FINANCE & OPERATIONS MANAGER
Position Description
Link Community Charter School's Finance and Operations Manager supports the general functions of the Business Office and directly supports the Chief Operating Officer for the school, in areas relating to school finances, food services, human relations, physical plant, operations, and special projects.
Specific Responsibilities
Finance
* Properly encumber and process payment of purchase orders.
* Prepares payroll for processing
* Enters data into CDK, PowerSchool, and other public school accounting and school- related software systems;
* Maintains a complete and systematic set of records in the form prescribed by the commissioner of education of all financial transactions of the charter school.
* Conducts research to gather information to respond to written and verbal inquiries;
* Maintains vendor relationships and ensures proper approvals and payments are made on a timely basis;
* Prepares vendor payments in accordance with standard purchasing procedures;
* Manage student fundraising program
* Compiles and records cash receipt summaries.
* Assist with audit preparation as necessary.
* Performs other related duties as assigned
Human Resources
* Handle the FMLA leave administration process from the employee's initial notice of the need for leave to the return to work.
* Facilitates other leave requests, which may include accommodation requests under the ADA.
* Administer other company time-off programs as assigned in accordance with internal policy and applicable laws.
* Maintain all employee files, agreements/contracts.
* Track employee time off, including maintaining staff vacation, sick, and personal days.
* Coordinate distribution of employee communications and materials. Schedule presentations from benefit/service providers as needed.
* Assist with the administration of employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, 401(k), and pension.
Food Services
* Support program application and execution ensuring compliance.
* Coordinate student application and eligibility process.
* Monitor student participation.
Physical Plant and Operations
* Prepare and place equipment and supplies orders upon approval
* Support preparation for mandated school inspections and drills
* Manage facility repairs and maintenance requests
School Life Responsibilities
* Makes regular contact with staff, and other departments for the purpose of exchanging information; pertaining to Human Resources, building operations or purchasing.
* Actively support school-wide events
* Continually reinforce the school's Core Values, expectations and school spirit, first and foremost by modeling such values and then teaching them to our students.
Meetings and Professional Development
* Maintains professional competence and continuous improvement through in-service education and other professional growth activities.
* Participates in school-level planning, staff, committee and other group meetings, as appropriate.
* Upholds and enforces school rules, administrative regulations and board policy.
Qualifications
* Bachelor's Degree in accounting or business administration preferred.
* Working knowledge of public school accounting software, CDK, a plus. Microsoft Office, including Word and Excel
* Strong bookkeeping experience preferred.
* Strong multi-tasking skills.
* Detail-oriented team player who is willing to roll up sleeves and get the job done
* Strong organizational and interpersonal skills, including excellent communication skills.
* Demonstrated experience in providing reports and documentation.
Reporting, Supervision, Working Relationships and Evaluation
* The Finance-Operations Manager reports to the Chief Operating Officer. S/he has working relationships with the School Business Administrator and all members of the faculty, staff and administration in the school.
Terms of Employment
* This is a full-time,12-month position. The Finance-Operations Manager receives salary and benefits as approved by the Link Community Charter School's Board of Trustees and follows all school policies and procedures, as approved by the Board of Trustees.
* Required criminal history check and proof of U.S. citizenship or legal resident alien status.
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