Program Administrator

3 weeks ago

Virginia, United States CareerBuilder Full time

Valiants Chemical, Biological, Radiological, Nuclear, and High-Explosive (CBRNE) Solutions Program seeks an innovative and forward-leaning

Program Administrator

with a background in program support and desire to assist in expanding our Program Management Office (PMO) capabilities. The Program Administrator develops and maintains efficient processes in support of program travel, purchasing, personnel, and other operational actions across multiple Task Orders; manages program knowledge repositories; performs program audits; manages SharePoint sites for effective and consistent site management; and assists the Program Management Team with monthly invoice, financial, and other programmatic reviews as directed. The Program Administrator will also communicate with program personnel and staff offices, and provide administrative support for the operational logistics of the Kingstowne PMO. This position requires a high level of attention to detail; rapid responsiveness to requests and emerging issues from stakeholders at all organizational levels; and a strong ability to communicate well and work closely with different stakeholders across different missions on a wide range of tasks, complex issues, and niche needs. The successful candidate will be an enthusiastic self-starter who works closely with senior leadership to implement strategic transformation objectives, while also ensuring the execution of basic PMO services is conducted with excellence and professionalism under minimal oversight. The Program Administrator should be able to thrive in environments with routine tasks and dynamic operational tempos. At the same time, the successful candidate will have a demonstrated capability to develop long-term transformational goals into meaningful outcomes; implement organic change within the enterprise where needed; and expand the art of whats possible while working within organizational, procedural, and technical boundaries.
Regular/Temporary
Regular
Position Requirements
Demonstrated experience with project administration.
Familiarity with Government contracting.
Demonstrated proficiency in the Microsoft Office Suite of tools
Experience with developing, monitoring, and providing assessment of project performance against milestones and objectives is highly preferred and desired.
Coordinate airfare and hotel booking for international travelers across multiple programs.
Assist in the administration and reconciliation of program purchase card transactions.
Assist in the administration and execution of personnel actions.
Assist in the design and execution of program audits.
Assist with validating requests for purchases and subcontract support conform to policy (corporate and client), route and track approvals, log and reconcile purchases and subcontractor purchases.
Create and maintain program documentation (such as Standard Operating Procedures) and job aids for use in educating personnel on processes, procedures, and policies specific to various activities.
Create and maintain program knowledge management repositories utilizing SharePoint or other tools.
Anticipate and respond to program needs, proactively prioritize work, complete multiple tasks under deadlines in line with leadership direction and often with minimal oversight.
Conduct office management tasks including procuring office supplies, coordinating actions with Valiant and lessor points of contact, coordinating with facility vendors and service providers, and other activities.
Respond quickly and accurately to program requests for information.
Possess and apply excellent written and verbal communication skills.
Possess excellent reasoning and problem-solving skills
Respond quickly to emerging program needs, including those which may happen during non-traditional duty hours.
Travel may be required.
Experience with supporting project financial control analysis and reporting is desired.
Experience with developing and implementing project timelines, milestones, and other project controls highly desirable.
Experience with data metrics is desired; SharePoint and knowledge management systems experience is preferred.
Relevant experience with DoD contracts is preferred.
Experience in any of the following is preferred: Defense Threat Reduction Agency (DTRA); Combatting Weapons of Mass Destruction (CWMD); Building Partnership Capacity (BPC)
Must be able to transport and lift 40-pound boxes of documents, equipment, and other materials.
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at a minimum of a Secret level.
Must be able to perform work on-site at Kingstowne office in Alexandria, VA, as part of a hybrid on-site and remote schedule.

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