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Event Coordinator

4 months ago

San Francisco, United States Hudson Pacific Properties Full time

Event Coordinator - San Francisco San Francisco, California Role Description At Hudson Pacific Properties, we develop, own, and operate iconic office and retail properties on the West Coast, and we're seeking an **Event Coordinator** for the San Francisco Ferry Building to join our San Francisco team. This position supports new and ongoing initiatives to activate retail assets, and this position reports to the Events Manager.

What Youll Do:

Retail Events & Programming Support 60%

Support the creation and execution of retail marketing and public events and programming at Hudsons public-facing assets such as the San Francisco Ferry Building

* Work with the Events Manager to design seasonal initiatives, giveaways, events, and promotions

* Track details and support retail merchant and tenant events

* Track expenses for events and programming initiatives

* Maintain up to date calendar for public events, merchant events, and tenant events

* Assists in scheduling meetings and take meeting notes

* Intermittently interfaces with city agencies such as SFDPH, SFFD, ABC, BCDC, Port, etc.

* When necessary, create public event ticket pages and monitor sales

* Draft event descriptions and collect marketing assets such as graphics, photos, and website/social links

* Respond to questions from related to events from internal and external stakeholders, including the public in a timely and professional manner

* Create event timelines and diagrams

* Administrative support of contracting process

* Collect, process, and track vendor COIs

* Process event security deposits

* Create and process purchase orders

* Research, order, and track inventory for event supplies

Onsite Operations 30%

* Act as the main onsite contact for small to mid-size retail marketing and public events

* Track and monitor merchant events to ensure all operations and logistics are communicated to HPP team and other merchants as needed in advance of event day

* Work with property team, security, engineering, and custodial teams from planning to execution stage to ensure activations are a success

* Facilitate signage placement and cue management for special activations

* Send event reports and reminders to office management, engineering, custodial, security, and tenants

Other 10%

* Thought partner for events, retail, and marketing

* Occasional onsite photography of events and special offerings

* Track digital social trends for events and retail

* Other duties as assigned

What Youll Need:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Minimum of two years related work experience

* 4-year degree from accredited college or university preferred

* Flexible scheduling availability able to work nights and weekends as the position requires

* Strong creative instincts and ability to collaborate

* Expert time management and organizational skills

* Able to communicate with partners, vendors, and retail merchants in a friendly and positive manner

* Able to read, listen and communicate effectively in English, both verbally and in writing

* Proficiencies in Spanish and Mandarin are a plus but not required

* Strong skills in all Microsoft Office applications, especially Microsoft Word, Excel, and Outlook

* Strong attention to detail

* Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

* Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

Hudson Pacific Properties (NYSE:HPP) is a visionary real estate investment trust that owns and operates more than 19 million square feet of marquee office and studio properties. Focused on premier West Coast epicenters of innovation, media and technology, its anchor tenants include Fortune 500 and leading growth companies such as Netflix, Google, Square, Uber, NFL Enterprises and more.