Front Desk Coordinator

1 month ago


Anaheim, United States TOTAL WAREHOUSE Inc Full time

Job Type

Full-time

Description

JOB SUMMARY

This position is responsible for handling front office reception and administration duties, including greeting guests and customers, answering phones, handling company inquiries, and sorting and distributing mail, schedule meetings and travel for staff.

DUTIES AND RESPONSIBILITIES

  • Answer phones & live chat, operate a switchboard, and route calls to specific people. Take & relay messages via NetSuite tasks.
  • Track, order, organize and store breakroom and office supplies (Costco and Amazon).
  • Oversee the office expense budget to ensure compliance with accounting practices (Costco and Amazon).
  • Monthly restocking of items as needed
  • Arrange companywide travel arrangements such as air, hotel, and car for all locations
  • Assist service with invoice billing.
  • Tech Training Coordination - Support with board completion and scheduling
  • Ensure reception area and breakroom(s) is tidy.
  • Coordinate mail flow in and out of office.
  • COVID screenings for internal and external as needed.
  • Orders uniforms via Cintas, receives invoice, and sends to accounts billable
  • Coordinates with Jani-King for cleaning services, and sends to accounts billable
  • Coordinates pest control quarterly and sends to accounts billable
  • Coordinates scheduling for electrical work, plumbing, and others as needed
  • Creates SOP and recordings for HelpJuice on daily responsibilities
  • Collect and distribute parcels and other mail.
  • Performs other duties as assigned.
Requirements

REQUIRED SKILLS/ABILITIES:
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.
EDUCATION AND EXPERIENCE:
  • High School Diploma in related field required.
  • Prior related office experience preferred.
PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Prolonged periods of sitting at a desk and working on a computer.
  • While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
  • Must be able to have manual dexterity to operate equipment and tools required on the job.
  • Must be able to quickly and repeatedly adjust the controls of a machine or a vehicle to exact positions.
  • Must be able to sit for long periods on in an auto to reach job destinations. Must occasionally lift and/or move up to 20 pounds.
  • Vision abilities include close vision and ability to adjust focus.
  • Ability to function in work environment with moderate noise level from several sources creating constant activity.


Salary Description

20.00-25.00 per hour

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