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Accounts Payable Coordinator
3 months ago
About American International College:
American International College is a private, coeducational institution of higher education located on a 88+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has approximately 2200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.
AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.
Job Description:
Enters A/P into system; schedules/obtains approval for A/P payment; prepares checks; obtains appropriate signatures, upload positive pay to the bank, mails to vendors; responds to vendor inquiries and calls, drop-off/pickup all mail from the mailroom and enter into the system.
Maintains College's Accounts Payable system and produces accurate and timely payables and cash reports for management's use. Maintain Accounts Payable email address responding daily.
Ensures College's A/P procedures and payment plans are followed.
Assists Finance Department with cash planning by providing requested information, recommending payment plans, etc.
Maintains supporting expense analyses on selected accounts as requested by Finance Department; these analyses will be used for planning, analysis and budgeting.
Reconciles and updates fixed asset accounting.
Maintain monthly utilities spreadsheet.
Reconcile and maintain Amazon purchases and perform monthly upload to the general ledger
Prepare POs from requisitions for departments on a daily basis.
Handles other duties as assigned
Requirements:
Accounts payable experience required.
Associate's Degree preferred.
General Ledger experience preferred.
Experience with Blackbaud Financial Edge a plus.
Additional Information:
AIC reserves the right to fill this position at a level above or below the level included in this posting.
AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Application Instructions:
Qualified applicants should save and submit the following documents with the online application.
* Brief cover letter
* Current resume
* Contact information for three professional references (one of which must be a current or prior supervisor)
Review of applications will continue until the position has been filled.
