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Records and Information Management Specialist
3 months ago
Veterans Affairs, Veterans Health Administration Records and Information Management Specialist Birmingham, Alabama Summary: The Records and Information Management Specialist position has oversight for the Birmingham VA Health Care System and supporting catchment area. Functions include oversight, promotion, and management of the records information life cycle which includes collection (collect/retrieve), maintenance (use, file, access), and disposition (destruction, sanitization, transfer). Required duties protect Veteran and other agency sensitive information from unauthorized access, use, disposal, and destruction. Responsibilities: Responsible for the full development, implementation, and execution of the records management program for the Health Care System and supporting catchment area. Ensure compliance with recordkeeping requirements for Veterans Health Administration (VHA) records. Coordinate records management functions with service line records liaisons and leadership. Conduct focused monitors and audits of records created and maintained by service lines. Develop records management oversight roles and communication networks with all services to ensure compliance with VA policy and VHA Directive 6300.1. Maintain a thorough knowledge of VA/VHA Systems of Records (SOR), VA/VHA privacy policy, Freedom of Information Act (FOIA), Office of Management and Budget (OMB), National Archives and Records Administration (NARA), The Joint Commission (TJC), and other Federal laws and regulations. Independently develop and utilize records management metrics, dashboards, audits, surveys, and other RIM reports to identify potential issues. Conduct site visits to evaluate the effectiveness of the overall records management program and ensure compliance. Develop detailed assessment reports and corrective action plans. Compile and present findings to service chiefs, management, and upper leadership. Evaluate the disposition of records to assign records retention instructions. Develop standardized file plans/records inventories and indexing approaches. Collaborate with Regional Counsel, Privacy Officer, Office of Information Technology (OIT), and Information Security Officers for litigation holds and discovery requests. Work Schedule: 8:00am - 4:30pm, Monday - Friday (Hours may change based on agency needs) Virtual: This is not a virtual position. Position Description/PD#: Records and Information Management Specialist/PD093740 Requirements Conditions of Employment: You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959. You may be required to serve a probationary period. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Participation in the seasonal influenza vaccination program is required for all Department of Veterans Affairs Health Care Personnel (HCP). Participation in the COVID-19 vaccination program is required for all Veterans Health Administration Health Care Personnel (HCP). Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees must meet time-in-grade requirements by the closing date of this announcement. Specialized Experience: You must have one year of specialized experience equivalent to at least GS-09. Examples include ensuring compliance with recordkeeping requirements, coordinating records management functions, conducting audits, and developing metrics and reports. Education: Applicants may substitute education for the required experience. Additional Information: Federal Employees earn annual leave at a rate based on years served. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority. #J-18808-Ljbffr
