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Accounting

1 month ago

Anchorage, United States Calista Corporation Full time

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to providing the best place to work by offering flexibility for you to do your best work, financial security, and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. What does STG Inc do? STG Incorporated is part of the Calista Brice line of companies, proud subsidiaries of the Calista Corporation, an Alaska Native Corporation. STG performs construction and project management services throughout Alaska and beyond. We are recognized as innovative leaders in rural infrastructure solutions including specialty pile foundations, energy upgrades, and telecommunications. Alaska Crane is a subsidiary of STG and performs call-out and contracted crane services. What can you expect? As the Accounting and Administrative Specialist, you are responsible for accounts receivable tasks related to Alaska Crane's call-out service, as well as providing accounting and administrative support to their operations. This position also supports STG accounts receivable and performs general administrative tasks to support the day-to-day administrative operations of the company. How will you do it? Primary accounts receivable and administrative professional for Alaska Crane field ticket operations. Create and maintain Alaska Crane field ticket customer accounts. Collect and process customer billing information forms. Set-up new customers in QuickBooks and maintain customer profiles. Create and maintain customer paper and electronic files. Set-up and maintain billable items and pricing in QuickBooks per management specifications. Responsible for field ticket accounts receivable invoicing and processing. Review field tickets for completeness and accuracy, resolve errors and discrepancies prior to billing. Create QuickBooks invoices using quotes and field tickets, process adjustments and credit memos as needed. Execute QuickBooks to Costpoint manual bills process. Receive and process cash, check, and credit card payments in QuickBooks. Run and send monthly customer statements. Execute monthly collections process; run and process reports, follow-up with past due accounts. Internal asset billing and processing utilizing ManagerPlus: Create monthly onsite inventory forms, distribute to Project Managers for completion, record updates. Create monthly asset final review report, distribute to Project Managers for review, record changes. Submit monthly internal asset billing spreadsheet to Calista Accounting for processing. Distribute accounts receivable Costpoint invoices to customers. Generate and distribute weekly Costpoint cash receipt reports to project management. Generate and distribute monthly Costpoint aging reports to project management. Assist with month-end and year-end close processes. Utilize, evaluate, implement, and manage standard operating procedures related to essential functions to meet the current and/or changing needs of the department with focus on consistency and efficiency. Book and log project and business travel and accommodation reservations as needed. Inventory, order, and stock office products as needed. Greet and announce visitors in a professional and friendly manner. Answer multi-line phones and direct calls in a professional and friendly manner. Check main company voicemail as needed. Coordinate incoming and outgoing inter-office paperwork. Enter data into Excel spreadsheets, Word documents, Smartsheet and various other business applications. Maintain paper and electronic filing systems for multiple companies. Scan, log and electronically file documents to shared server files. Coordinate and work closely with the management team on various tasks and special projects. Support front office staff with administrative and accounting tasks. Provide administrative support to other positions within the company as needed. Work in a constant state of alertness and in a safe manner. Perform other duties as assigned. Supervisory Responsibilities: This position has no supervisory responsibilities. Abilities you must have to be successful: General knowledge of accounting principles, terminology, and functions. Intermediate knowledge of accounts payables processes, tasks, terminology, and best practices. Intermediate knowledge related to accounts receivable invoicing, aging and collections. Advanced knowledge of standard office operations and procedures (paper and electronic filing systems, multiline call routing, receptionist duties, supply inventory and ordering, etc.). Advanced knowledge and ability to operate standard office equipment including multiline telephone system, copier, scanner, fax machine, etc. Proficient computer skills using a business desktop or laptop computer, internet, shared server files and common applications. Working knowledge of Microsoft Excel, Word, and Outlook with demonstrated proficiency. Working knowledge of accounting related software and information systems (ex. Costpoint, OnBase, QuickBooks, Manager Plus). Excellent time management skills, able to establish priorities and meet deadlines. Exceptional follow-up and follow-through skills. Excellent professional written and verbal communication skills and phone etiquette, able to communicate with people tactfully and effectively. Skill with reconciling numbers, data and accounts from various resources. Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals. Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems or discrepancies. Ability to identify errors, inaccuracies, inconsistencies and/or missing information in own work, or work of others, and resolve in a timely manner. Ability to understand workflows and processes, utilize processes, and as needed, implement, update and maintain current processes. Ability to do business professionally and ethically with customers, vendors, and co-workers. Ability to take ownership of work, be accountable for position responsibilities and assigned tasks. Ability to be assertive and give constructive feedback to enforce processes and deadlines. Ability to handle sensitive information, use discretion and maintain confidentiality. Ability to type 45 words per minute with accuracy and use a 10-key by touch. Ability to read, gather, interpret, and apply data from a variety of resources in a fast-paced environment. Ability to maintain a high level of attention to detail and execute work that is thorough and consistently accurate. Ability to enter data accurately and efficiently. Ability to develop and manage paper and electronic recordkeeping systems. Ability to adapt to changes in the work environment; manage competing demands; change approach or method to best fit the situation; able to deal with frequent changes. Who is STG Inc. looking for? Minimum Qualifications: High School Diploma or GED equivalent required. Two (2) or more years office/administrative experience required. Two (2) or more years accounting related experience required. #J-18808-Ljbffr