Tenant Coordinator

Location Brookfield Chicago - 350 N Orleans Street, Suite 300

Business At Brookfield Properties, we believe retail should be anything but typical. It’s why we’re integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn’t just about managing properties or redeveloping malls. It’s about creating inspiring spaces that draw consumers in. It’s about helping our tenants build their brand in a big way. It’s about contributing to our communities. And, more than anything, it’s about bringing people together. If you’re ready to be a part of our team, we encourage you to apply. Job Description Brookfield Properties has an immediate need for a

Senior

Tenant Coordinator based in Chicago or Maryland

.

At Brookfield Properties, the foundation of our success is firmly rooted in our people.

Our company is

comprised

of experts across a range of specialties who share

a goal

of ensuring our properties are continuously evolving to meet the needs of our communities and stakeholders. To meet this goal, we hire visionary, entrepreneurial talent who help us innovate and enhance our business. We build collaborative teams who value integrity,

creativity

and diversity

. Our teams

operate

an iconic portfolio of irreplaceable properties within the world’s most dynamic markets. As one of the largest real estate

services

companies, we provide management and development

expertise

exclusively for properties owned by Brookfield Asset Management. Our retail group

operates

destination, standalone retail real estate globally, including over 150 malls in the United States. Our regional shopping centers create a sense of place in the heart of the communities in which we do business: offering retail, lifestyle,

dining

and entertainment options. The Tenant Coordinator

is r

esponsible for

tracking and encouraging the tenant progression through the TC process: tenant plan review, tenant build-out projects and successful tenant openings

.

The tenant coordinator must ensure that the tenant coordination guidelines are

adhered

.

In addition, this position will ensure that the tenant plan submittal

represents

the

optimum

prototype design & materials that will complement the aesthetics for the shopping center

.

This position interacts with Department Staff, Center Management, Leasing, Law/Leasing, Tenants, Tenant Allowance Administration, Asset Management, Development, Architects, Owners, General Contractors,

Permit

Expeditors, and Project Consultants. Overall, we seek qualities that display our company’s core values which are Humility, Attitude, Do the Right Thing, Together and Own it. Responsibilities: Manage and track the tenant design/construction progress from

time of mutual deal approval

t

hrough

opening, focusing on early store openings, including but not limited to

plan submi

ssion

/approvals,

permitting,

construction, and

opening

for all assigned properties

.

Accurately

maintain

Salesforce

for all assigned properties

such that the

current

t

enant project status is accessible companywide.

Work with Leasing, Business Development and Property Management as early as the LOI

stage on

any

landlord work scope

necessary for the individual deal from defining the scope, budgeting

costs

and

determining

existing conditions.

Electronically review and approve tenant plan submission and documents for compliance with

Landlord

criteria, focusing on improving the design standards of tenant stores and the overall aesthetic of the

properties

.

Project Manager the L

andlord work with

Property

Management

, including

budgeting,

estimating

,

development of plans, permitting,

bidding,

preparation of contracts/work orders

and schedule oversight

to ensure an on time or early turnover to tenant.

Work with

Property

Management, Business Development and Leasing to

insure

previous

tenant has vacated in

a timely

fashion to aid in the

on

time or early turnover of the Lease Premises to the tenant.

Participate in leasing/legal/tenant coordination conference call to ensure tenant issues are clearly communicated.

Schedule and host weekly calls with property teams to coordinate all retail/food/kiosk tenants for assigned properties.

Maintain communication with key internal groups such

as,

L

easing and

P

roperty

Management

ensuring tenant issues are resolved and tenant

build-outs

are built according to approv

ed plans

.

Review and negotiate

design/

construction lease exhibits with tenants in conjunction with Law/Leasing team.

Assist

in generating and

maintaining

comprehensive

Property Design C

riteria

M

anuals.

Responsible for ensuring the accuracy of lease plans and lease outline drawing, provide guidance to CAD Specialists

regarding

the accuracy of these documents.

Site visits

required

for assigned centers a minimum of once every

18 months

or as further determined by your

manager

.

Create project

budgets and contracts

in Proliance

for all Landlord work associated with assigned tenant deals and

facilitate

all contracts for Landlord work associated with any office deals at assigned

properties.

Interact with the local city or county contacts as necessary for redevelopment projects

as assigned

.

Adhere to the Tenant Buildout Commitment and payments process to

insure

compliance with internal audit procedure.

Other duties as assigned.

Qualifications: Excellent

problem solving, project management, and

analytical skills

Strong interpersonal,

written

and oral communication skills

Effective organizational and time management skills

Ability to deal with multiple tasks effectively and

establish

priorities

Proactive and results oriented

Works independently and is a self-starter

Ability to negotiate and communicate to all levels inside and outside the organization

Proficient in

Adobe Acrobat DC and/or Bluebeam

, Salesforce,

Microsoft

Office programs (Word, Outlook, Excel, PowerPoint, Teams,

etc

)

and Proliance

Knowledge of National Building

Codes, building materials and systems, such as MEP and life safety preferred

Minimum of 3 years

of

Tenant Coordination,

retail design

/construction

and/or project management experience

required

High School Diploma or GED

required

Bachelor's Degree or equivalent work experience

required

(

Bachelor's

Degree in Architecture

, Interior Design, Engineering, or Construction Management

preferred)

We are committed to creating a diverse environment and are proud to be an equal opportunity employer.All qualified applicants will receive consideration for employment regardless of race, color, religion,gender, gender identity or expression, genetic information, marital status, sexual orientation, nationalorigin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted. #BPR

About Us

At Brookfield Properties, our success starts with our people. People like you.

We develop, operate, and manage more than 800 properties and 350 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.

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