Accounts Payable

4 weeks ago

Chicago, United States Abbell Associates Full time

Position Overview:
Prepares and coordinates day-to-day team property accounts payable and lease administration for company owned and third-party ownership groups; responds promptly to AP and lease admin inquiries from staff, tenants, lenders/partners and maintains required completion schedules. Responsibilities include day-to-day AP and Lease Administration functions, while following established internal financial controls and policies.

Location: Hybrid

Primary Roles & Responsibilities:
Accounts Payable:

- Weekly, monthly, annual invoice input and payments, reconciliations, and closings. Responsibilities will include training, document processes, support customers with accounts payable questions and other related activities.
- Analyze and monitor company-wide spend management policies and ensure policy compliance across all Company entities; integral part of the inter-company allocation process ensuring proper allocations to each corporate entity.
- Prepare accounts payable aging and payment tracking reports.
- Utilize Avid invoice management software for invoice tracking and account coding.
- Process payroll for W2 employees and 1099 contractors including payroll reconciliation and resolving any payroll issues. Perform payroll entries into Yardi in a timely manner.
- Complete employee expense report reimbursements (expense reports provided by employees).
- Maintain all accounting control procedures.
- Monthly work papers supporting the month-end close out process.
- Perform monthly Balance Sheet reconciliations including RE Tax payables, and inter-company due to/from accounts.
- Provide annual documentation requests for external audit and annual tax returns.
- Assists Controller and other managers with special projects as necessary.

Lease Administration & Reporting:

- Day-to-day input and updating of all new leases, amendments, letter and license agreements and assignments into the Yardi property management software system.
- Monitor and maintain lease-required tenant insurance certificates.
- Assist Paralegal with all tenants legal documents.
- Update necessary documentation and reports in Yardi regarding monthly sales and tenant occupancy changes.
- Prepare monthly reporting package for 3rd party management and investor groups for distribution by Controller (Yardi rent roll, sales report, and lease expiration report).
- Provide backup assistance for tenant deposit transactions including Yardi Commercial Cafe with accessing bank accounts for tenant deposits and Yardi input.
- Prepare the annual property operating budget templates for all entities and process upload final budgets into Yardi.
- Other duties as assigned.

Qualifications:

- Minimum of 5 years of accounts payable experience
- Skilled with the use of YARDI property management software
- Retail/Office Lease Administration experience
- Intermediate Excel skills preferred to work with annual operating budgets and Yardi uploads.
- Microsoft Office & 365 Suite software
- Familiarity with AvidXchange automated accounts payable software is desirable

Pay: $55,000.00 - $70,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Experience level:

- 5 years

Schedule:

- Monday to Friday

Ability to Commute:

- Chicago, IL 60602 (required)

Ability to Relocate:

- Chicago, IL 60602: Relocate before starting work (required)

Work Location: Hybrid remote in Chicago, IL 60602

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