Operations Coordinator

3 weeks ago


Los Angeles, United States Rescue Mission Alliance Inc Full time

Job DescriptionJob Description

Organization

The RescueMissionAlliance(RMA)isaChristian non-profitorganizationthathasbeen serving thelessfortunatein SouthernCaliforniathroughemergencyandlong-termrehabilitation servicessince1972.RMApartnerswithlocalchurchestomeetthespiritual needsof thepeople weserve.The Lighthousefor Women&Childrenprovidesacompletecontinuumof care specifically tailoredtotheneedsof homelesswomenandwomenwith childrenbyoffering shelter,intervention,substanceabuserecovery,counseling,casemanagement,education,life skillsdevelopment,vocationaltraining,employment,andtransitionalhousing.

Summary

The OperationCoordinatorassiststheProgram Managerintheoverseeingof thegeneraloperationalandadministrativematters(projectmanagement,inventory,maintenance,vendors,safety,etc)for Home Again.Reportingto theProgram Manager,thisisafull-timeregular,non-exemptpositionand locatedin Northridge,CA. Compensationiscommensuratewithskillsandexperience.Thispositionis eligibleforovertimeandbenefitsaccordingto applicableguidelines.

Essential Duties &Responsibilities

Operations/Facilities

PromoteRMASafetyProgramandinalignmentwiththeInjuryandIllnessPrevention

Program(IIPP)andSmithSystemspoliciesandprocedures,modelsafe workpractices.

Overseeandcoordinatemonthlytrainingseminarsforstaff andclientsonmonthlySafety

Matrixtopic.

Overseeandcoordinatebuilding safetyinspectionsbimonthly.

Managelocalcontractorsandvendors.

Maintainan in-houseinjuryreportfile,encouragespotandnearmiss reports.

KeepallSDSsheetsupdated,OSHA postersandfederalstandards

Makesuretheevacuationplanispostedonalldoorsanddrillsareconductedmonthly.

ServeonRMASafetySub-Committee.Currentmeetingminutes

Coordinatethemaintenanceandphysicalupkeepofthe Home Again facilities,includingkeys, logging andtrackingworkorders,meetingwith vendors,etc.

AssisttheDirector and Associate Directorof theshelterwiththeirrequestsforprojects

OverseeandcoordinateQuarterlyPreventativeMaintenanceinspections

Overseeandcoordinatekitchenoperations;ensuringeveryoneistrainedonproperfood preparationandkitchensafety;ServSafe Certification

Observeandreportin writinganyunusual activityorpotentiallydangerous situation.

Perform,coordinate,andoverseeregularperimeterchecks toensureHome Again’ssecurity.

Vehicles

Ensuresafetyandsafeuseof allHome Againmotorvehicles.

Ensuredriversattend monthly drivers’training

OverseeandcoordinateallmaintenanceonallHome Again motorvehicles.

Ensurevehicleinspectionsarecompletedweekly.

Ensureandinspectallchildsafetyseats & seatbeltstocomplywithCalifornia& locallaws.

Administrative

Ensureandverifyallappropriateendofthemonthreportsareturnedin(clientstatistics, foodshare,gift-in-kind,expenses).

Provideother statistical/outcomes reportsasneeded.

Overseeday-to-dayoperationof officeequipmentsuchascopyandfax machines;order suppliesandmonitoreffectiveoperation;order,stock,anddistributeofficesuppliesas needed.

CoordinateallfoodandsupplylistsforProgram Manager toreviewandapprovalforpurchase.

Coordinatepurchaseanddistributionofallhouseholdsuppliesandhygieneproducts.

Isresponsibleforassisting & developingrelationshipswith major/mid-leveldonorstoensure donorsareappreciated,caredfor, andengagedintheworktheysupport.Thenatural outgrowthof this isdonorsdevelopapersonalconnectionandmeaningfullong-term partnershipwith ourministry.

.

Assists coordinating and planning evening and weekend event as needed.

Other Duties and Responsibilities

Coordinate and submit allwork orderrequests to Head Quarters.

Tracksstafftraining.

Archiveformsandmakesureappropriateformsarealwaysavailable

AssistwithHome Againtransportationdutiesasneeded.

A“ServantLeader”inactualeveryday situations inalignmentwithRMA’sLeadLikeJesus

commitmentand Mission/Vision/Values.

Skills

Strongorganizational,project&timemanagementskills.

Excellentwrittenandoralcommunicationskillswiththeabilityto coordinatedandmeasure resultswhile keepingaccuratereports.

Teamplayer,whorecognizesoperationsrequiremanyhats.

.

Must have some work flexibility as needed for holidays and special events.

Self-starter,whowilltakeownershipofprojectresponsibilities.

Genuineburdento carefor thepoor, homeless,addicted,broken-hearted,andneglected.

Mustbeeffectivein workingwith staff, otherdepartments,vendors,etc.

Qualifications

MusthaveapersonalrelationshipwithJesusChrist& beactivein alocal evangelical church.

MusthavecompatibletheologywithRMAcorevaluesandStatementof Faith.

2-3yearsormoreexperienceinurbanand/or rescue-related ministries/position.

CertificationinOfficeManagement,ProjectManagementexperienceaplus.

.

IT and Social Media experience is a plus.

ValidCAdriver’slicenseandinsurableunderRMA.

Bilingual aplus

Software

MicrosoftOffice(Outlook,Excel,Word,PowerPoint,etc.) & Raiser’sEdge.

Physical Demands

Thispositionrequiresanextendedamountof timeworkingin an officeenvironment.

Mustbeableto sitfor long periods.

Mustbeableto liftupto30poundswithoutassistance.

Equipment

Basicofficeequipment,suchascomputers,copiers,andprinters

Work Environment

Thispositionwillfunction to alargedegreein anoffice& residentialprogramenvironment.Asa

part of normal duties this position will be in facilities with an at-risk population where errant behavior and disease risk may be present. Appropriate safety considerations will be required to avoid illness or injury.

Company DescriptionThe Rescue Mission Alliance (RMA) is a Christian non-profit organization that has been serving the less fortunate in Southern California through emergency and long-term rehabilitation services since 1972. RMA partners with local churches to meet the spiritual needs of the people we serve.Company DescriptionThe Rescue Mission Alliance (RMA) is a Christian non-profit organization that has been serving the less fortunate in Southern California through emergency and long-term rehabilitation services since 1972. RMA partners with local churches to meet the spiritual needs of the people we serve.

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