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Administrative Assistant

2 months ago

Bala Cynwyd, United States GBLI Global Indemnity Full time
GBLI | Global Indemnity provides specialty property and casualty insurance for small to middle-market businesses - and we're on a mission to be the best-in-class while achieving steady, profitable growth. Our guiding principles include the core belief that our people are number one. We also strongly emphasize a customer-centric mentality and disciplined underwriting practices. Our work environment is flexible, friendly, and collaborative, with plenty of opportunities to take charge of your career.

What GBLI offers you:

  • Generous paid time off (PTO)
  • Professional development opportunities (including a mentorship program)
  • Educational assistance program, which covers up to $5,250 in educational costs per year
  • Comprehensive health insurance plan (with vision and dental)
  • Paid Parental Leave
  • Life insurance
  • 401(k) retirement plan with up to 6% company match and immediate vesting
  • Healthcare and dependent care flexible spending accounts
  • Short-term and long-term disability
  • Company-sponsored social events
  • Various committees to get involved in, which include our Diversity, Equity, and Inclusion Committee, and Charitable Giving Committee
Essential Duties & Functions
  • Engage with GBLI employees and visitors in an energetic and professional manner
  • Support leadership with presentation preparation, expense management, event planning, and meeting and travel coordination
  • Assist with the ongoing coordination and oversight of office systems and vendors
  • Support HR to ensure an exceptional employee experience
  • Partner with the admin team to collaborate on companywide events to make a memorable moment for all GBLI people
  • Arranges for facilities maintenance as needed with the landlord and tenant services team
  • Invoice Processing and recurring bill payment support
  • Office supplies management
  • Notary Support for all GBLI departments
Qualifications
  • High School Diploma and 2-4 Years of administrative experience or a combination of education and relevant experience
  • Exceptional organizational skills
  • The ability to effectively handle stress and be receptive to change
  • The ability to interact with many types of personalities and attempt to effectively resolve conflicts independently
  • The ability and interest to identify ways of streamlining administrative processes as well as grow one's own job
  • Ability to handle time-sensitive and confidential issues
  • Someone who is currently, or willing to become a Notary
  • Knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel