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Event Assistant

2 months ago

San Antonio, United States Inkspirenize Full time
Job Title: Event Assistant

Location: San Antonio, TX
Job Type: Full-time
Reports to: Event Manager
Job Summary:

The Event Assistant will support the planning, coordination, and execution of various events. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will assist with all aspects of event logistics, from venue preparation to post-event follow-up, ensuring that each event runs smoothly and meets the expectations of both the host and attendees.
Key Responsibilities:
  • Assist in the planning and coordination of events, including conferences, corporate events, weddings, and community activities.
  • Collaborate with vendors, venue staff, and event participants to ensure smooth operations.
  • Handle event registration, check-ins, and manage attendee communications.
  • Assist with guest inquiries and ensure excellent customer service throughout the event.
  • Prepare and organize event materials such as name tags, programs, and signage.
  • Support post-event evaluations and feedback collection to improve future events.
  • Handle administrative tasks such as managing schedules, preparing reports, and updating event documentation.
  • Perform other duties as assigned by the Event Manager or other senior staff.
Qualifications:
  • High school diploma or equivalent; a degree in Event Management, Hospitality, Marketing, or related field is a plus.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Ability to work well under pressure and meet tight deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
  • Ability to work flexible hours, including evenings and weekends, based on event schedules.
  • Strong attention to detail and problem-solving skills.