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Executive Administrative Assistant
4 weeks ago
Executive Administrative Assistant - Administrative & Clerical Location: Waltham, MA 02451 | Schedule: MondayFriday, 7:00 AM 4:00 PM | Duration: 3 month temporary role Innova Solutions is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership with day-to-day operations, expense management, meeting coordination, and travel logistics. This role requires strong attention to detail, excellent communication skills, and proficiency in Microsoft Office toolsespecially Excel, PowerPoint, and Teams. Key Responsibilities Expense Management: Track, reconcile, and submit expense reports; ensure timely approvals and compliance with company policy Meeting Coordination: Schedule internal and external meetings, manage calendars, prepare agendas, and capture action items Travel & Logistics: Book domestic and international travel, manage itineraries, and coordinate transportation and lodging Document Preparation: Create and format PowerPoint presentations, reports, and executive summaries with consistent indentation and layout standards Data Handling: Maintain and analyze spreadsheets in Excel; generate reports and dashboards as needed Communication & Collaboration: Serve as a liaison across departments using MS Teams for messaging, file sharing, and virtual meetings Office Support: Assist with general administrative tasks, including filing, ordering supplies, and maintaining organized records Qualifications 3+ years of experience in executive or administrative support Proficiency in Microsoft Excel, PowerPoint, and Teams Strong organizational and time management skills Excellent written and verbal communication Ability to manage multiple priorities in a fast-paced environment Discretion and professionalism when handling confidential information Pay range and benefits: $65-80K per year, based on factors such as education, experience, location, job duties, and certifications. Benefits (based on eligibility) include medical & pharmacy coverage, dental/vision insurance, 401(k), HSA, FSA, life insurance, pet insurance, short- and long-term disability, accident & critical illness coverage, pre-paid legal & ID theft protection, sick time, and other paid leaves as required by law. Employee Assistance Program (EAP) is also offered. About Innova Solutions: Founded in 1998 and headquartered in Atlanta, GA, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 billion. We deliver strategic technology and business transformation solutions through global delivery centers across North America, Asia, and Europe. Website: https://www.innovasolutions.com/ Innova Solutions is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact hr@innovasolutions.com or (770) 493-5588. Equal Opportunity Statement: Innova Solutions prohibits discrimination and harassment and is committed to equal employment opportunity for all employees regardless of race, color, religion or belief, national origin, citizenship, sex, age, disability, veteran status, marital status, or any other status protected by law. The company will consider for employment qualified applicants with arrest and conviction records in compliance with applicable laws. #J-18808-Ljbffr
