Executive Assistant

Grow with Welch's Position Summary Were looking for an Executive Assistant to provide comprehensive administrative and operational support to the Chief Information Officer (CIO), Chief People Officer (CPO), and Chief Supply Chain Officer (CSCO), and their Leadership Teams. Where Youll Work This role will be based out of our Waltham, MA headquarters where you will be immersed in a dynamic workplace where innovation thrives and collaboration is key. Our company in?office schedule is designed to maximize collaboration and relationship building balanced with flexibility and well?being with 3 days in?office and Thursdays/Friday being remote, flex days. What Youll Do Provide comprehensive administrative and operational support to the CIO, CPO, CSCO, and their teams as needed. Manage complex calendars, schedule meetings, and oversee logistics for executives and leadership teams. Ensure preparation and timely distribution of agendas, briefing materials and follow?up documentation. Coordinate technology setup and logistics for Microsoft Teams and hybrid meetings. Serve as the central point of contact for departmental activities, monthly KPI meetings, and Leadership Team preparations. Plan and manage detailed travel logistics, including agendas, hotels, ground transportation, catering, AV setup, and expense reporting. Edit, proofread and finalize materials for the Executive Leadership Teams and Board pre?reads ensuring accuracy, consistency and confidentiality. Source hotels and manage contracts for off?site meetings and conferences, coordinating arrangements and assembling relevant materials. Assist with administrative budget management, monitoring and tracking expenses. Support administrative budget management by tracking and monitoring expenses, creating and managing purchase orders, and maintaining organized records of departmental spending. Maintain organized files, logs, and records, including sensitive and confidential information. Continuously assess administrative processes to identify and implement efficiency improvements. Demonstrate strong professionalism, presence, and the ability to engage effectively across diverse teams and executives. Who You Are An ideal candidate: Makes decisions that positively impact the current and future state of the business. Builds meaningful relationships and collaborates effectively across departments. Embraces change, challenges the status quo, and seeks continuous improvement. What Youll Need 10+ years supporting C?level executives and cross?functional teams. Associate or bachelors degree preferred. Experience in a manufacturing environment supporting technical/operational teams preferred. Skills & Proficiencies Financial budget and PO coordination Project and contract administration Editing and proofing executive?level communications Microsoft Office Suite (PowerPoint, Word, Excel) Oracle/Infor or other ERP financial systems Video conferencing tools (Microsoft Teams, Zoom, RingCentral) What Youll Enjoy Organization with a bold, clear purpose & vision for the future Inclusive Culture: Be a part of an inclusive workplace where you not only belong but also have the opportunity to be the best version of yourself Passionate Community: You are encouraged to have a voice, share your opinions, and have individual impact on the success of the business Hybrid work model: Flexible & collaborative work environment to maximize well?being & success Paid Time Off and Holidays: For you to enjoy time away from the office to rest and recharge Paid Volunteer Time Off: 40 hours of paid volunteer time for all non?union employees Development & Advancement: Access to LinkedIn Learning as well as both formal and informal opportunities to develop and grow your career Compensation Package Consisting of Competitive Base Salary and Annual Incentive Plan (Bonus) 401K plan with Generous Company Match Flexible Benefits from your first day: Choose the benefits that meet your needs and preferences: Health, Dental & Vision Insurance Health Savings Accounts Life and accident insurance Employee Assistance Programs Tuition reimbursement program Additional benefits available through Perks at Work Paid parental (and adoption) leave Available after 12 months of employment The anticipated hiring base salary range for this position is $85,000 to $95,000 annually for US-based employees. This range reflects the minimum and maximum for the position across all US locations, is based on a full?time work schedule, and is Welchs good faith estimate as of the date of this posting. Within the range, individual pay is determined by work location and additional factors, including job?related skills, experience, and relevant education or training. In addition to base salary, this role is eligible for participation in a bonus plan. Welchs is an Equal Employment Opportunity Employer. We are committed to the prevention of employment discrimination based on race, religion, color, sex, gender identity, national origin, age, marital status, disability and/or military or veteran status, sexual orientation or any other action covered by federal or applicable state/local laws. Welchs offers more than just a job - it's an opportunity to grow, innovate, and make a global impact with a passionate community. #J-18808-Ljbffr