Executive Assistant

Executive Assistant National Corporate Housing | Home, Wherever You Are National Corporate Housing is seeking an experienced Executive Assistant. The right person needs to have a professional image, strong communication and customer service skills. At National, we dont just provide housingwe create home-like experiences for global business travelers and relocating professionals. With 28+ offices worldwide, were a trusted leader in customized corporate housing and 360-degree services that make transitions seamless. Expectations for Success: Prepare written communications, speeches, and accompanying PowerPoint presentations for internal and external audiences. Manage all activity in Outlook, including maintaining contact databases and managing professional and personal calendars and schedules, while using initiative, judgement, and diplomacy to navigate competing priorities and time commitments. Anticipate the CEOs forward calendar needs and develop advance briefing materials to facilitate preparation. Schedule, prepare, and plan quarterly and annual Leadership Team meetings, including hotel reservations, room bookings, ordering meals/snack, preparation of necessary documentation. Continually update and maintain the companys Accountability Chart for all divisions. Pull information from systems and solicit input from functional personnel to compile reports and updates as necessary. Serve as liaison between CEO and other employees. Arrange corporate and personal travel, meetings, social events, and other commitments of the CEO, the CEOs family, and other Leadership Team members as assigned. Complete special projects and assignments by establishing objectives, determining priorities, managing time, gaining cooperation, monitoring progress, and solving problems. Communicate with internal colleagues and external counterparties to complete tasks with grace, diplomacy, and poise. Maintain awareness of special projects and corporate strategic and operational priorities to maintain the CEOs tracking and management of corporate priorities; follow up on open issues. Manage agendas for weekly Leadership meetings, bi-weekly Executive Committee meetings, quarterly stakeholder meetings, and other meetings as needed. Demonstrate solid judgment and absolute discretion when handling confidential information and materials. Manage expense reporting and selected personal financial and administrative matters for the CEO with absolute confidentiality and discretion. Assist with general office administration, including office management, setup/tear down of office spaces, inventory, cleaning, and room reservation management. Plan and execute all aspects of the companys Annual Incentive Trip (typically 50 to 200 guests). Manage 11 local condominium properties, including scheduling maintenance repairs, supervising maintenance repairs, signing leases, addressing tenant concerns, fielding questions from the local market, and interior decorating. Assist in answering inbound office calls. Lead strategic initiatives that support and enhance the companys culture and long-term success. Anticipate needs and proactively address issues before they arise. Provide backup support for other Executive Assistants, as needed. Assist other Leadership Team members, as assigned. Resolve issues and troubleshoot a variety of operational and administrative situations. Organize and maintain physical file systems. Provide basic technology troubleshooting and support. Mentor and guide other assistants, as assigned. Perform other duties, as assigned. What Makes This Role Unique? Global Exposure:Work with a company that operates on an international scale, giving you the chance to experience diverse markets and cultures. Employee Benefits:Enjoy a comprehensive benefits package, including health insurance, wellness programs, travel discounts, and more. Culture of Growth:At National Corporate Housing, we believe in investing in our people. We offer continuous learning, professional development, and an inclusive culture that celebrates diversity and innovation. Who You Are: You enjoy working in an engaging office setting, Monday through Friday, 8:30 a.m. to 5:30 p.m. You have 5+ years of experience supporting senior executives in an administrative capacity, including at least 3 years direct support to a Chief Executive Officer or Chief Financial Officer at a company with $100M+ in annual revenue. You bring a can-do, positive attitude to everything you take on. You are completely trustworthy (with references to confirm it) and consistently demonstrate discretion, sound judgment, tact, and poise. You are flexible and available to work late hours and weekends as needed, and you can remain on-call during the CEOs travel or during peak workload periods. You ideally have prior experience interacting with high-profile individuals in both public and private sectors. You possess excellent verbal and written communication skills. You thrive under pressure, respond resourcefully to shifting priorities, and take initiative to solve problems proactively. You have expert-level proficiency in Microsoft PowerPoint, Word, and Outlook, with advanced skills in Excel preferred. You have experience using Adobe Pro and, ideally, Adobe Illustrator. You hold a bachelors degree; a degree in Business Administration or a related field is preferred. Benefits: Competitive Base Salary $80,100 - $90,200 Medical, dental, and vision insurance options 401k plan with discretionary match Company paid life insurance, short term disability, and long term disability Supplemental life insurance, critical illness, accident, and identity theft protection One-of-a-kind culture dedicated to Diversity, Equity, and Inclusion Inclusive Awards and Recognition Program Vacation, sick, and floating holidays Paid time off Paid volunteer time Wellness program Complimentary use of corporate apartments for vacation or travel (when available) National is a drug & alcohol-free workplace. Please note that we conduct a background check and 5 panel drug screen after a contingent offer has been made. Additional Information: Fair Labor Standards Act (FLSA): Exempt Will not provide assistance with relocation costs National Corporate Housing is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status. #J-18808-Ljbffr