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Administrative Support

1 month ago

Florida City, United States Goodwill South Florida Full time

Job Title: Administrative Support Job Description: This position provides secretarial and administrative support to the Manager and the Mission Services Division leadership team. Essential Duties and Responsibilities: Answers phones and takes messages, handles mail, and prepares other documents as requested by the Manager and leadership team in the Mission Services Division. Coordinates meetings and travel arrangements as needed. Assists with reconciling vendor invoices and payment vouchers. Checks Mileage Expense Reports and Travel and Other Expenses Reports. Schedules meetings, takes minutes of these meetings (including Board and Committee meetings), and types the minutes. Maintains and updates contract filing and keeps track of assignment agreements and modifications. Develops attendance/service logs of participants (if applicable). Prepares, maintains, and stores the department-required documents, including Personnel Action Forms for new hires, transfers, terminations, status changes, address changes, driver authorization documents, driving logs, etc., for the participants and department's employees. Prioritizes and organizes all office procedures reflecting the needs of the Division. Orders, stocks, and keeps track of office supplies, forms, etc. Maintains an inventory report of computers, phones, cube assignments, etc. Prepares, maintains, and stores documents for destruction consistent with the Document Destruction procedures. Creates certificates for program or training completion and keeps a tracking log of required training. Assists with special projects as assigned. Performs other duties as assigned, consistent with the department's needs. #J-18808-Ljbffr