Administrative Assistant

2 weeks ago

Las Vegas, United States AEG Full time
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.

Who We Are:

UFC® is the world's premier mixed martial arts organization (MMA), with more than 700 million fans and 243 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 900 million TV households across more than 170 countries. UFC's athlete roster features the world's best MMA athletes representing more than 80 countries. The organization's digital offerings include UFC FIGHT PASS®, one of the world's leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC.

Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What You'll Do:

The UFC Performance Institute (UFCPI) is the world's first Mixed Martial Arts (MMA) multi-disciplinary research, innovation, and training center, and is globally recognized for the performance infrastructures it provides to UFC and UFC Academy athletes. With world-class facilities in Las Vegas, Shanghai, and Mexico City, the mission of the UFCPI is to promote performance-enhancement through the delivery of world-class coaching, science, and medical services to the world's best MMA and combat athletes. The core values of the UFCPI are aligned to maximizing the health and wellbeing of UFC athletes and to support fighters and coaches in optimizing their training, preparation, and ultimately performances in the octagon. The successful candidate for this role will join an interdisciplinary team with a proven track record of delivering world-leading support services to MMA and other professional athletes.

The Administrative Assistant will facilitate the efficient operation of the UFC Performance Institute by performing a variety of clerical and administrative tasks. This role will primarily support the Senior Vice President of the UFCPI but will also provide assistance to other department leaders for specific projects and workflows, as well as general administrative support to the department overall.
  • Provides daily administrative support to the SVP, including coordinating and scheduling travel, meetings, and appointments; provides updates regarding any changes, postponements, or cancellations
  • Supports UFCPI operations staff to ensure the effective and efficient management of the UFC Performance Institute daily services and business operations.
  • Answers phone calls and directs callers with appropriate information accordingly.
  • Where appropriate, responds to emails and other digital queries and correspondence.
  • Drafts and edits letters, reports, presentations, and other documents.
  • Enters and updates information in databases and spreadsheets, including financial tracking and budgeting.
  • Prepares meeting agendas and records and distributes meeting minutes.
  • Schedules and coordinates logistics for team meetings, including room set up, AV, and any catering.
  • Supports administrative integration with the UFC Academies in Shanghai and Mexico City.
  • Supports UFC Performance Institute leadership with discrete tasks and workflows as directed by the SVP.
  • Assists with research as requested and compiles and summarizes pertinent information and insights.
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with UFC privacy policies and regulations.
  • Ensures deadlines are met and supports in managing the SVP's need to complete a diverse portfolio of tasks.
  • Presents a positive and professional image and works to support the daily needs of the department.
  • Other tasks, duties, and projects as assigned.
You Have These
  • High school diploma or GED required; bachelor's degree preferred.
  • Two years of Administrative or Executive Assistant experience.
  • Proven ability to communicate with and provide support to individuals at all levels of the organization.
  • Experience working in a dynamic and fast-paced environment, preferably in an athletic department or sports organization setting.
  • Proficiency in MS Outlook, Word, Excel, and PowerPoint
  • Ability to maintain strict confidentiality.
  • Detail-oriented with the ability to prioritize and manage multiple deadlines and ensure accuracy.
  • Strong interpersonal skills and a professional, courteous demeanor.
  • Familiarity with the "language of sports".
  • Digital literacy and research skills, including the ability to analyze and manage information.
  • Project management and budget management experience preferred.
  • Self-motivated, proactive, and able to work both independently and collaboratively using good business judgment and common sense.
  • Ability to work non-standard hours as required, including evenings, weekends, and holidays.
  • Bilingual language skills a plus.


How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 5 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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