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Student Life Event and Activities Specialist, PT

2 months ago

Fort Worth, United States Southwestern Baptist Theological Seminary Full time
Title: Student Life Event and Activities Specialist

Department: Office of Student Life

Date Prepared: June 2024

FLSA Status: Hourly

Part-Time

Standard of Christian Commitment

The divine mission of the Seminary mandates that all personnel must demonstrate a commitment to the purposes of the Seminary. Every employee shall be an active member of a local church of believers in Jesus Christ as Lord and Savior. It is expected that the conduct becoming a follower of Jesus Christ will be portrayed in the community.

Job Summary of the Student Life Internation and Graduate Specialist
  • Primary Role: The Specialist's primary role is to be ministry focused. The Student Life Department is a student facing department therefore the Specialist will be Student Focused in all they do. He/she will need to take opportunities to invest in students' lives and share the gospel through SL ministry opportunities regularly.
  • Primary Task: The Student Life International and Graduate Specialist works with the Student Life team to plan, executes, and coordinates the Student Life activities and events across campus. While actively helping in the various areas of the Student Life ministry they will focus on areas related to Student Organizations, Mentorship Groups, and planning assigned events each semester.
Essential Job Functions / Responsibilities
  • Participate in Ministry Opportunities
    • Be involved in a Student Life organized ministry opportunity each week during the semester.
    • Prayerfully foster and lead a discipleship group or a 1 to1 discipleship relationship.
  • Provide extracurricular events that enhance all students' social experience.
    • Plan and execute the Student Life Events as assigned by the director.
    • Using Microsoft Teams to create and maintain up-to-date event information files
  • Work with the Director to communicate with and provide support for Mentorship Groups and their members.
    • Help put groups together as students sign up.
    • Continue to develop group onboarding and tracking process
    • With the help of the communications team, promote MGs through different forms of media and at recruiting events throughout the year.
  • Support the SLI teams as they event plan
    • In conjunction with other team members, help train the SLI teams in event planning and execution
    • Support and offer guidance when necessary
  • Coordinate with local churches and ministries about on-campus opportunities
    • Plan and lead Fall and Spring Church Fair
    • Coordinate with churches to host Coke Breaks
    • Work with the director to launch pulpit supply and D-Now connection service
  • Plan the Student Life Event Calendar
    • This includes SLI events, Student Life events, student organization events, and events Student Life is asked to help with
    • Work with the director to coordinate the semester calendar with Student Services departments
      • Res. Life, TBC office, library, RAC, International Student Services, Women's Center, World Missions Center, President's Office, and each of the SWBTS Schools
    • Merge and communicate SL calendar with the Master Calendar.
  • Lead the administrative work that pertains to all Student Life related event planning
    • Serve as the direct liaison for your event setups and teardowns with the Office of Events Management
    • Take and maintain an accurate inventory of the SL closets and supply inventory
    • Manage Student Life event budget and process reimbursements and receipts
    • Create and place supply orders for items needed for all Student Life, SLI, and student organization events
      • Must obtain Director of Student Life approval
    • Deploy promotional pieces for SL, SLI, and student organization events/activities
  • Attend the weekly Student Life meetings
  • Provide daily oversight of the Naylor Student Center cleanliness, operation of TVs, the game room, and other areas of student usage
  • Perform other office-related duties as assigned
    • This includes retention calls, coworkers' tasks when needed, and overarching projects
  • Be a positive influence on student life culture on campus and be a visible leader
  • Provide general administrative support such as answering phone calls, writing and responding to emails, arranging meetings, managing calendars, filing and organizing office materials, ordering new supplies, etc.
  • Assist students trying to connect with the community
Skills / Requirements
  • Strong written and verbal communication skills
  • Proficiency in event planning and coordination
  • Great leadership and volunteer coordination
  • Collaborator
  • Meticulous
  • Organized
  • Creative
  • Visionary
  • Honest
  • Possess a strong work ethic and initiative
  • Flexibility to work events during evening and weekend hours
Qualifications / Education:
  • Must be a current student at Texas Baptist College or Southwestern Seminary.
  • Prior ministry experience or entry-level ministry position in church preferred
  • Possess or be in the process of obtaining a Bachelor's degree
Supervision:
  • This position reports to the Director of Student Life
Decision-Making Responsibilities:
  • Make job decisions that are consistent with the essential job functions and responsibilities listed.
Exposure to Confidential Information
  • Yes - primarily reports from Colleague
Physical Requirements
  • Physical ability to sit and stand for long periods
  • Able to use a computer and move about the office to interact with other staff members
  • Able to attend meetings on-site
  • Able to lift 25 pounds to perform tasks that may be assigned in the course of operations.
  • Must be able to carry up to 25 pounds of parts and equipment
  • Must be able to perform overhead reaching, bending, stooping, twisting, and kneeling
  • Must be able to climb ladders
  • Must be able to withstand the heat and cold of the North Texas climate
  • While performing the duties of this job, the employee is regularly required to talk and hear
  • Occasionally required to stand, crouch, balance, walk, and use hands to handle or feel
  • Specific vision abilities include close vision and the ability to adjust focus