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Front Desk Associate

1 month ago

Topeka, United States HR Partners Full time

Company:

Washburn University Alumni Association and Foundation

Job Title:

Front Desk Assistant

Job Classification:

Non-exempt, part-time

Work Schedule:

Mutually Determined, Monday-Thursday, normally between 10am - 3pm

Reporting Relationship:

Chief of Staff

Work Location:

Onsite, Washburn University Foundation Building

Primary Accountability:

The purpose of the Front Desk Assistant is to greet visitors to the Foundation in person and by phone and oversee the front office and reception area. The Front Desk Assistant is an integral part of enhancing the impression of the Foundation through efficient, courteous, and personalized service to the public, donors, and staff.

Major Duties:

Politely greet and direct visitors to appropriate staff person(s) or area;

Maintain general orderliness and neatness of common areas (break rooms, workrooms, reception area);

Collect and distribute incoming mail. Operate postage meter and scale for outgoing mail;

Use office telephone procedures and etiquette to properly take, transfer and receive incoming calls in a prompt and courteous manner.

Assist the Finance Department in scanning checks and documents into the Sharepoint system;

Assist with special mailings, special projects and perform other duties, as assigned.

Qualifications:

High school or GED equivalent with two (2) years of business experience, preferably within a fundraising institution;

Positive, friendly, professional attitude and a willingness to learn new skills;

Excellent verbal communication skills;

Demonstrated organizational skills;

Proficient in Microsoft Office products;

Detailed and accurate record keeping is essential;

Punctuality and dependability are vitally important;

Ability to maintain confidentiality;

Reliable and predictable attendance.

Physical Demands:

Ability to sit for extended periods of time;

Ability to read computer screens and mail.

Work Environment:

Professional and deadline-oriented environment in an office setting;

Interaction with staff and customers.

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

To apply submit your resume, cover letter and three professional references.

Washburn University Foundation is committed to building a community of support to continuously strengthen Washburn University and enhance the educational opportunities and experiences of our students. We build life-long partnerships with alumni and friends, and secure, invest, and steward private financial support.

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