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Exec. Admin. Assist.

3 months ago

Lake Bluff, United States Experis Full time

Experis IT ManpowerGroup has partnered with a leading Medical device Co in the Lake Bluff IL area for an Exec. Admin. Assist. role to assist their team. This is an Onsite role.

Industry: Medical device Co
Title: Exec. Admin. Assist.
Location:ONSITE - Lake Bluff IL
Duration: 4+ months
Work hours: 8.30 AM - 5 PM
Pay: $25 per hour.

Job Description

What You'll Do

  • Support Reagent manufacturing. Conduct investigations on internal nonconformances and customer complaints related to Reagents.
  • This position provides comprehensive support to the Divisional Vice President (DVP) of Legal Operations and others within the Legal/OEC organization, as assigned
  • Responsible for all departmental administrative functions, including managing calendars, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence
  • Utilizes advanced software skills, including Microsoft Office Suite and other business-specific software such as SharePoint, corporate travel, procurement, document management, and matter management systems, to effectively support their organization
  • Qualified candidates will demonstrate top-notch written and verbal communication skills
  • Practices good judgement and maintains confidentiality in handling sensitive business information
  • Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support
  • Builds strong working relationships and networks with others to drive efficiency into the organizations they support
  • Provides basic project management support and assists with meeting/event coordination
  • Conducts onboarding activities, including workspace set-ups for new employees
  • Prioritizes workload to ensure departmental support needs are fulfilled
  • Maintains departmental files, as assigned, in compliance with corporate and government regulations
  • Intermediate knowledge and understanding of business processes and requirements
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures
You will need to have:
  • High School diploma or equivalent, some college preferred
  • 5+ years of previous administrative experience or equivalent is required
  • Advanced verbal and written communication skills
  • Advanced experience in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) required and SharePoint, SAP, Concur experience preferred
  • High level of integrity and professionalism in handling sensitive and confidential information
  • Ability to work independently and as part of a team
  • Proactive problem solver with strong attention to detail