HR Assistant

2 months ago

Burbank, United States PUC Schools Full time
Job Details

Job Location
PUC National Headquarters - Burbank, CA

Position Type
Full Time

Education Level
Bachelor's Degree

Salary Range
$25.00 - $30.00 Hourly

Job Shift
12 Month

Job Category
Classified - Home Office

Description

Organization Overview

PUC National is a non-profit organization that serves to promote, support, benefit, replicate, and carry out the purposes and mission of Partnerships to Uplift Communities (PUC) Schools.

We have a contractual relationship with Partnerships to Uplift Communities (PUC) Schools to provide a variety of support services to the schools in NE Los Angeles and the NE San Fernando Valley. This includes but is not limited to Finance, Human Resources, Operations, IT and Data Management, facilities identification and acquisition, fundraising, grant management, college access, alumni relations, charter development and renewal, and compliance.

The Team Member we are searching for

The ideal Human Resources Assistant believes in and is passionate about the mission and commitments of PUC National and exhibits this through their leadership, reflection, and collaboration to ensure schools' success across the organization. Under the direct supervision of the Human Resources Manager, the Human Resources Assistant will assist in all areas of Human Resources. The team member in this role will have the opportunity to learn the multiple areas of HR.

What you will need to accomplish:

Compliance
  • Conduct periodic audits of employee files, including but not limited to I-9s, TBs, benefits, time off, etc.
  • Follow up with employees concerning missing documents
  • Support with reviewing ESSA Grids (twice a year) and LAUSD Binder for yearly visits
Hiring/Exiting Process
  • Prepare new hire orientation packets
  • Set up breakfast and clean up after every orientation
  • Meet with new hires to review new hire documents if needed
  • Support in conducting New Hire Orientation
  • Process paperwork for new hires and enter it in the HRIS system
  • Download background results
  • Process exiting employees which includes requesting last check, communicating with exiting employee on exiting items, and ensure employee receives proper documentation
  • Call and email new hires to ensure all required items are completed
  • Assign required trainings
Payroll
  • Process payroll changes in the HRIS system as directed by respective HR representatives
  • Assist employees with payroll related inquiries
  • Ensure compliance with relevant laws and regulations regarding payroll and benefits
Benefits
  • Support with attending open enrollment meetings
  • Assist employees with explanation of benefits and coverage
Employee Relations
  • Respond to employee inquiries regarding HR policies and procedures in a timely manner
  • Assist in the coordination of employee events and activities
  • Maintain accurate and up-to-date employee records
  • Travel to school sites as needed
Administrative Duties
  • Support in answering employee inquiries via email, phone, or in person
  • Schedule meetings
  • Complete administrative duties such as composing letters, filing, copying, scanning, etc.
  • Assist with HR events
  • Gather data and produce reports
  • Assist receptionist in answering phones in the front office
  • Manage and enhance employee perks
  • Perform other duties as assigned
Qualifications

What do we require from you?

Minimum Qualifications

Education:
  • Bachelor's degree from an accredited college or university in Human Resources or related field, or in progress preferred
Experience:
  • Must have 1-2 years of full time administrative experience
  • 1-2 years of HR experience desired
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) as well as Google Suite
  • Paycom experience highly desired
Skills and Abilities
  • Excellent customer service skills
  • Excellent communication skills (verbal and written)
  • Ability to handle sensitive and confidential information with discretion
  • Must be detailed-oriented and capable of working independently and as part of a team
  • Able to multi-task in a fast-paced environment
  • Bilingual in Spanish preferred
  • Strong work ethic, accountability, and ownership of work
  • Occasional need for extended hours during peak times, such as recruitment drives or payroll processing periods.
  • Alignment with core characteristics required of every PUC employee: pursuit of excellence, innovation, community, tenacity, and authenticity
  • Regular attendance, dependability, and punctuality in conformance with the standards are essential to the successful performance of this position
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasionally required to kneel, climb and reach with hands and arms above shoulder level, lift up to 30 pounds. To bend, sit, stand, squat, stoop, walk, push, pull, and reach with hands and arms at shoulder level or below. Always required to wear the appropriate safety equipment for the task, which may include gloves, goggles, aprons, belts, etc.

Compensation & Benefits:
  • This is a full-time, hourly position
  • Our benefits include:
    • Comprehensive group health benefits package, including medical, dental, and vision and additional voluntary benefits
    • 403b Retirement Plan with an annual contribution match
    • Paid Time Off
    • Ongoing Professional Development


DISCLAIMER: This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the Institution and its employees.

PUC National is an equal-opportunity employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

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