Litigation Secretary

1 month ago

Oakland, United States Aleshire & Wynder Full time
About the job

Are you an organized and detail-oriented professional looking for an exciting opportunity to showcase your administrative skills? Look no further Aleshire & Wynder, LLP is seeking a Full-Time Litigation Secretary to join our team in Oakland, CA. As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our office. This position is perfect for someone who thrives in a detail oriented, professional environment and enjoys multitasking. You will have the opportunity to work with a team of transactional and litigation attorneys in a supportive and collaborative work culture. In this role, you will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling general clerical duties. Your exceptional organizational and interpersonal skills will be put to use as you assist in maintaining office supplies and equipment, preparing correspondence, and coordinating travel arrangements. If you are excited about joining our team where you can personally make a positive impact, apply today

As an employee at Aleshire & Wynder you will enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, Competitive Salary, and Paid Time Off.

Aleshire & Wynder, LLP: Our Mission

Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with offices located in Westlake Village, Los Angeles, Fresno, Irvine and Riverside. Aleshire & Wynder is a unique law firm dedicated to the representation of public entities by providing innovative, ethical, and cost-effective legal representation.

What does a Litigation Secretary do?
  • Produce legal documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, occasional transcription, shorthand notes, rough drafts, and/or other materials which may be difficult to interpret and/or format
  • Proven ability to proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content
  • Review legal documents to ensure they are in proper format and contain all necessary portions or related documents & exhibits for court acceptance; file legal documents with proper courts
  • Prepare and assemble materials, documents, and exhibits for meetings, appearances and hearings
  • Support as needed with reporting of billable time reporting and expense report entry
  • Prepare all outgoing mail, packages, and certified receipts; for your attorneys
  • Perform copying and scanning, as needed
  • Assist with maintaining firm hardcopy and electronic files in accordance with the firm's established system
  • Manage sorting and transferring of obsolete materials from active files to storage off-site, as needed
  • Assist legal staff in day-to-day activities and complete special projects as assigned
  • Arrange domestic travel as needed
  • Consistently promote and model courteous service in a prompt and efficient manner
  • Maintain positive relationships with internal and external clients through professional interactions
  • Maintain compliance with all company policies and procedures
Would you be a great Legal Secretary?
  • High School Diploma or GED required; college degree or legal secretarial certification(s) a plus
  • A minimum of five (5) years' experience as a Litigation Secretary supporting assigned attorneys
  • Advanced Microsoft Office Skills (Word/Macros and Outlook)
  • Preferred experience with iManage, Judicial Council Form software, Compulaw, WestLaw-Drafting Assistant
  • Knowledge of Municipal Law is preferred
  • Proven experience of use of correct English usage, spelling, punctuation, and legal terminology
  • Knowledge of the organization and composition of correspondence, pleadings, discovery and transactional and related documents
  • Experience with court rules and procedures for State, Appellate and Federal courts, legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence
  • Ability to follow complex instructions and interpret guidelines in order to make decisions and take necessary actions
  • Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines
  • Ability to use diplomacy and discretion in giving out information to all related parties to a case
  • Ability to transcribe documents from written, oral or computer generated formats

Join us

So, what do you think? If you can meet these requirements and perform this job as described above, we would be happy to have you as part of our team

Salary: $40 - $45 per hour, depending on experience

Aleshire & Wynder LLC is an Equal Opportunity Employer

  • Litigation Secretary

    1 week ago

    Oakland, United States AGG Legal Staffing Full time

    Litigation Legal SecretaryCalifornia’s leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our Oakland Office. OVERVIEW:The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable...

  • Litigation Secretary

    2 weeks ago

    Oakland, United States AGG Legal Staffing Full time

    Litigation Legal SecretaryCalifornia’s leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our Oakland Office. OVERVIEW:The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable...

  • Litigation Secretary

    2 months ago

    Oakland, United States Aleshire & Wynder, LLP Full time

    Job DescriptionJob DescriptionAbout the jobAre you an organized and detail-oriented professional looking for an exciting opportunity to showcase your administrative skills? Look no further! Aleshire & Wynder, LLP is seeking a Full-Time Litigation Secretary to join our team in Oakland, CA. As a Litigation Secretary, you will play a crucial role in ensuring...

  • Litigation Legal Secretary

    3 weeks ago

    Oakland, United States Fagen, Friedman and Fulfrost Full time

    Litigation Legal Secretary Fagen Friedman & Fulfrost LLP, California's leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our Oakland Office. OVERVIEW: The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential,...

  • Litigation Secretary

    3 days ago

    Oakland, California, United States Law Firm Full time

    Job DescriptionWe are seeking a highly skilled and experienced Civil Litigation Legal Secretary to join our team at our law firm. As a key member of our litigation team, you will be responsible for providing administrative support to our attorneys and assisting with various aspects of civil litigation.Key Responsibilities:Manage caseloads from file inception...

  • Litigation Secretary

    3 months ago

    Oakland, United States Cole & Van Note Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceFree food & snacksHealth insurancePaid time offTraining & developmentFirm Overview:Cole & Van Note has been leveling the playing field across the nation for decades. We are a dynamic plaintiffs side consumer and employment law firm, focusing on class action litigation matters addressing data...

  • Litigation Secretary

    1 week ago

    Oakland, United States Kronenberg Law PC Full time

    Our small, busy insurance defense law firm seeks a Self-Starter, full time civil litigation legal secretary/paralegal with a minimum of 3 years' civil litigation experience to support three attorneys. This is an in-office position (no remote). We offer exciting cases in a statewide practice. Qualifications:·        Paralegal certificate from ABA...

  • Litigation Secretary

    2 weeks ago

    Oakland, United States Kronenberg Law PC Full time

    Our small, busy insurance defense law firm seeks a Self-Starter, full time civil litigation legal secretary/paralegal with a minimum of 3 years' civil litigation experience to support three attorneys. This is an in-office position (no remote). We offer exciting cases in a statewide practice. Qualifications:·        Paralegal certificate from ABA...

  • Litigation Secretary

    3 weeks ago

    Oakland, United States Law Firm Full time $65,000 - $85,000

    Job DescriptionJob DescriptionOur small, busy insurance defense law firm seeks a Self-Starter, full time civil litigation legal secretary/paralegal with a minimum of 3 years' civil litigation experience to support three attorneys.  This is an in-office position (no remote).  We offer exciting cases in a statewide...

  • Legal Secretary

    4 weeks ago

    Oakland, United States Adams & Martin Group Full time

    A local municipality is looking for an experienced legal secretary for long term contract work. Typically these contracts can last up to six months and often beyond! You will work with a pool of Legal Secretaries servicing attorneys working on a variety of civic cases. Top non-negotiables:Civil litigation, calendaring, demonstrates ability to meet...

  • Legal Secretary

    4 weeks ago

    Oakland, United States Adams & Martin Group Full time

    A local municipality is looking for an experienced legal secretary for long term contract work. Typically these contracts can last up to six months and often beyond! You will work with a pool of Legal Secretaries servicing attorneys working on a variety of civic cases. Top non-negotiables:Civil litigation, calendaring, demonstrates ability to meet...

  • Legal Secretary

    3 months ago

    Oakland, United States Aleshire & Wynder, LLP Full time

    Job DescriptionJob DescriptionAbout the jobAre you an organized and detail-oriented professional looking for an exciting opportunity to showcase your administrative skills? Look no further! Aleshire & Wynder, LLP is seeking a Full-Time Legal Secretary to join our team in Oakland, CA. As a Legal Secretary, you will play a crucial role in ensuring the smooth...

  • Legal Secretary

    4 days ago

    Oakland, California, United States Aleshire & Wynder, LLP Full time

    Job SummaryAleshire & Wynder, LLP is seeking a highly organized and detail-oriented Legal Secretary to join our team in Oakland, CA. As a Legal Secretary, you will play a crucial role in ensuring the smooth operation of our office.Key ResponsibilitiesDocument Preparation: Produce legal documents by transcribing, formatting, inputting, editing, retrieving,...

  • Litigation Legal assistant Legal secretary

    1 month ago

    Oakland County, United States Personnel Management Solutions, Inc. Full time

    Job DescriptionJob DescriptionJoin our dedicated team  . a leading firm specializing in personal injury law. We are committed to advocating for our clients and ensuring they receive the justice and compensation they deserve. Our firm values professionalism, empathy, and tenacity in all our legal endeavors.Job Description:We are seeking an experienced and...

  • Litigation Legal assistant Legal secretary

    3 weeks ago

    Oakland County, United States Personnel Management Solutions, Inc. Full time $50,000 - $70,000

    Job DescriptionJob DescriptionJoin our dedicated team . a leading firm specializing in personal injury law. We are committed to advocating for our clients and ensuring they receive the justice and compensation they deserve. Our firm values professionalism, empathy, and tenacity in all our legal endeavors.Job Description:We are seeking an experienced and...

  • Legal Administrative Assistant

    3 months ago

    Oakland, United States AMS Staffing, Inc. Full time

    Job DescriptionJob DescriptionPlease send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if youre not interested as we do pay...

  • Legal Administrative Assistant

    3 weeks ago

    Oakland, United States AMS Staffing, Inc. Full time $100,000 - $110,000

    Job DescriptionJob DescriptionPlease send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if youre not interested as we do pay...

  • Legal Administrative Assistant- 2016232

    1 week ago

    Oakland, United States AMS Staffing Inc. Full time

    Please send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if you’re not interested as we do pay referral fees.Location:...

  • Labor and Employment Administrative Assistant

    4 days ago

    Oakland, California, United States AMS Staffing, Inc. Full time

    Job SummaryThe Legal Practice Assistant (Labor and Employment Administrative Assistant) is responsible for providing daily administrative support within the Labor and Employment department at AMS Staffing, Inc.Key ResponsibilitiesProvide administrative and Case Assistant support for Labor and EmploymentMaintain, and update weekly, the investigations case...

  • Legal Administrative Assistant

    6 days ago

    Oakland, United States AMS Staffing Inc. Full time

    Please send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if you’re not interested as we do pay referral fees.Location:...