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Parts Associate

1 month ago

Grand Forks, United States Kyyba Full time

Job title : Parts Associate (Service)

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Location : Grand Forks ND

6 months contract

Email : leandera@kyyba.com

Responsible for assisting all Distribution Business customers, technicians, and other parts personnel
in securing needed parts and supplies under limited supervision.

Key Responsibilities:
Complies with Health, Safety, and Environmental standards, policies, procedures, and regulations.
Uses appropriate personal protective equipment.
Carries out customer parts counter duties including receiving parts calls, greeting and assisting
walk-in customers, completing all paperwork and processing it accordingly, handling cash, check,
and credit card transactions.
Maintains a favourable relationship with internal and external customers by addressing their needs
and issues in a timely manner. Escalates customer issues to supervisor when needed.
Maintains a neat and clean appearance in the customer parts area and parts warehouse.
Personally leads or guides other Parts Personnel in sourcing and locating complex parts requests or
finding alternatives.
Utilizes various systems, catalogues, other resources, and collaborates with technicians to identify and
procure the parts in the most cost and time efficient manner.
Assists management in mentoring and developing less experienced parts personnel through
knowledge transfer, on-the-job training opportunities, or other methods.
Participates as a team member on parts department related improvement assignments and projects
as needed. May lead small, limited portions of improvement activities.
Ability to identify and act on opportunities with customers to upsell supporting products and
services, as appropriate.
Performs other duties that may include managing stock levels, shipping and receiving parts,
warehouse activities, inventory management related tasks, core processing, or other parts-related
duties as assigned by management.

Qualifications and Competencies
Competencies:

Order Processing - Demonstrates the steps necessary to manage the processing of customer orders
through order receipt, exception identification and resolution to ensure orders are fulfilled to
customer requirements
Order Life Cycle Systems Knowledge - Demonstrates the steps within each system screen to process
customer orders, order modifications and respond to customer queries to ensure accurate and
timely order processing and query resolution.
Communicates effectively - Developing and delivering multi-mode communications that convey a
clear understanding of the unique needs of different audiences.
Ensures accountability - Holding self and others accountable to meet commitments.
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high
energy, and enthusiasm.
Customer focus - Building strong customer relationships and delivering customer-centric solutions.
Warehouse Inventory Control - Manages physical inventory utilizing inventory control methodologies
to maintain inventory and meet customer expectations.
Optimizes work processes - Knowing the most effective and efficient processes to get things done,
with a focus on continuous improvement.
Customer Support - Demonstrates how proactive customer support interactions are required at each
phase of the order life cycle to ensure customer satisfaction; describes how customer support and
the order life cycle are interconnected to ensure an overall positive customer experience.
Interpersonal savvy - Relating openly and comfortably with diverse groups of people.
Education, Licenses, Certifications:
High school diploma or certificate of completion of secondary education or equivalent experience to
the extent such experience meets applicable regulations.
Proficiency in Microsoft applications, generating reports, and advanced level computer skills.
This position may require licensing for compliance with export controls or sanctions regulations.
Experience:
Requires significant work experience or specialized skills obtained through education, training, or
on-the-job experience.

Top 3 Skills you are looking for:
1. Identifying parts
2. Computer skills (MS and outlook products)
3. Diesel terminology; Automotive background

The manager is looking to hire a parts associate role. This person should be driven and have a good attitude. Some of the competencies the cwk should possess is listed below.

• Helping with daily inventory
• Working in shipping and receiving
• Pulling parts from shelves
• Processing parts warranty
• Receiving new parts and stocking to shelves
• Attention to detail
• Returning part cores
• Forklift experience is a plus
• Automotive experience
• Familiar with identifying parts from a diagram