Clerk IV

2 weeks ago

Amherst, United States University of Massachusetts Full time
Clerk IV (HR Assistant)

Job no: 525330
Work type: Staff Full Time
Campus: UMass Amherst
Department: Library -Admin Services
Pay Grade: 13
Categories: Administrative & Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The Libraries' Human Resources Assistant is responsible for supporting activities involved with recruitment, payroll, training, reporting, and student employment. This position liaises with Financial Aid, Student Employment, and the campus payroll office within the Division of Human Resources, as well as internal departments within the Libraries. In addition, the HR Assistant serves as backup to the Libraries' business office.

Essential Functions

  • Maintains the Libraries' student workforce of approximately 150 student employees. Receives student requisitions from the Libraries' supervisors. Secures approval for filing positions and advertises vacancies as appropriate. Refers student applicants to supervisors for interview and selection. Completes required forms and/or enters data in the University's HR system to complete hiring process. Advertises student positions on the Libraries' website.
  • Maintains student employee records in Libraries' database. Queries database and University system as requested to obtain information and reports needed by Library administrators.
  • Tests, edits, and maintains user profiles, profile access, and departmental classification in the student timekeeping system.
  • Trains the Libraries' staff on student timekeeping system, student hiring procedures and staff time reporting procedures. Creates student supervisor and time reporting resources.
  • Consults with Central Administration & Finance, and Information Technology departments to identify and resolve data transfer errors. Reconciles the student timekeeping system with the HR payroll system to ensure timeliness and accuracy. Consults with student supervisors to solve discrepancies.
  • Prepares student personnel action forms and other related paperwork to process pay raises, resignations, and other actions to keep student payroll accurate and current. Acts as liaison with Student Employment and Payroll offices for student employment matters. Resolves complex problems concerning student eligibility, encumbrances, and other matters.
  • Prepares monthly student budget reports for Library Administration and student supervisors. Monitors expenditures of student funds. Communicates with student supervisors when a work study student switches to non-work study student about funding changes. Processes adjustments to encumbrance amounts as needed.
  • Oversees University time/attendance self-entry process for approximately 130 library staff employees. Reviews error messages and solves problems, communicating with the Libraries' staff and supervisors as necessary. Prepares attendance and work schedule correction forms. Reviews output for accuracy and completeness. Makes sure finalized attendance reporting is accurate and complies with deadlines.
  • Assists with updating Libraries' monthly organizational charts and employee reporting lines.
  • Provides support in the recruitment process by arranging interviews and candidate travel. Maintains accurate records and ensures policy compliance. Provides consistent communication and updates to candidates, interview panel, and the Assistant Director, Human Resources throughout the interview process.
  • Processes electronic personnel action forms as needed, consulting employee data, and updating personnel records accordingly.
  • Provides backup support to the Libraries' billing activities.
  • Performs other related duties as assigned and in support of the mission and goals of the Library and the department and provides backup for bank card purchases and other Library Business Office and Human Resources activities as needed.
  • Exercises discretion and professionalism in handling confidential information.
  • Participates in the Libraries' assessment program by collecting, maintaining, and recording usage statistics for monthly reports as needed.
  • Demonstrates, fosters, and cultivates a positive, proactive internal and external customer service culture. Works collaboratively and effectively to promote teamwork, diversity, equity, and inclusiveness across the Libraries and campus.
  • Serves on internal library committees as needed.
Other Functions
  • Exercises discretion and professionalism in handling confidential information.
  • Participates in the Libraries' assessment program by collecting, maintaining, and recording usage statistics for monthly reports as needed.
  • Demonstrates, fosters, and cultivates a positive, proactive internal and external customer service culture. Works collaboratively and effectively to promote teamwork, diversity, equity, and inclusiveness across the Libraries and campus.
  • Serves on internal library committees as needed.
Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
  • High school diploma.
  • Three (3) years of experience in a professional office setting.
  • An associate's degree or above may be substituted for two (2) years of experience.
  • Excellent organizational and interpersonal skills.
  • Familiarity with computerized systems.
  • Accuracy in editing and filing. Excellent data entry and typing skills.
  • Experience with Microsoft Office Suite products.
Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
  • Familiarity with University timekeeping policies and procedures preferred.
  • Familiarity with timekeeping management software such as Kronos and Peoplesoft preferred.
  • Familiarity with managing multi-step processes preferred.
Work Schedule
  • Works schedule of Monday 8am-4pm, Tuesday-Friday 9am-5pm, coordinating with the other Administrative Services and HR staff to provide office coverage.


Salary Information

Grade 13

Special Instructions to Applicants

Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Oct 10 2024 Eastern Daylight Time
Applications close: Jan 10 2025 Eastern Standard Time

  • Clerk IV

    2 weeks ago

    Amherst, Massachusetts, United States University of Massachusetts Amherst Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Clerk IV to join our Human Resources team at the University of Massachusetts Amherst. As a key member of our team, you will be responsible for reviewing and processing additional compensation forms, entering payroll tax information and payroll deductions into the HR Direct Payroll system, and...

  • Clerk IV

    6 days ago

    Amherst, Massachusetts, United States University of Massachusetts Amherst Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Clerk IV to join our Human Resources team at the University of Massachusetts Amherst. As a key member of our team, you will be responsible for reviewing and processing additional compensation forms, entering payroll tax information and payroll deductions into our HR Direct Payroll system, and...

  • Clerk IV

    2 weeks ago

    Amherst, Massachusetts, United States University of Massachusetts Amherst Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Clerk IV to join our Human Resources team at the University of Massachusetts Amherst. As a key member of our team, you will be responsible for reviewing and processing additional compensation forms, entering payroll tax information and payroll deductions into our HR Direct Payroll system, and...

  • Clerk IV

    1 week ago

    Amherst, Massachusetts, United States University of Massachusetts Amherst Full time

    About the RoleWe are seeking a highly organized and detail-oriented Clerk IV to join our team at the College of Natural Sciences (CNS) Advising Center at the University of Massachusetts Amherst. As a key member of our team, you will provide administrative support to the First Year Advising Center, ensuring the smooth operation of our daily activities.Key...

  • Clerk IV Position

    5 days ago

    Amherst, Virginia, United States University of Massachusetts Full time

    About the RoleWe are seeking a highly organized and detail-oriented Clerk IV to join our Conference Services team at the University of Massachusetts. As a key member of our team, you will be responsible for coordinating meeting and event spaces, ensuring smooth operations, and providing exceptional customer service to our clients.Key...

  • HR Clerk IV

    5 days ago

    Amherst, Massachusetts, United States University of Massachusetts Amherst Full time

    Job SummaryThe University of Massachusetts Amherst seeks a skilled and detail-oriented Clerk IV (Leaves Specialist) to join its Human Resources team. This role is responsible for managing the execution of the Family Medical Leave Act (FMLA)/leave requests, Workers' Compensation cases, requests for accommodations, and electronic personnel actions.Key...

  • Clerk IV Position

    1 month ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryUnder the direction of the Assistant Director of Employee Relations & Wellness, the Clerk IV (Leaves Specialist) position is responsible for the execution of the Human Resources (HR) process for Family Medical Leave Act (FMLA)/leave requests, Workers' Compensation cases, requests for accommodations, and electronic personnel actions.Key...

  • HR Generalist Clerk IV

    2 days ago

    Amherst, Massachusetts, United States University of Massachusetts Amherst Full time

    Job SummaryAs an HR Generalist Clerk IV, you will play a critical role in supporting the Human Resources department at the University of Massachusetts Amherst. Your primary responsibilities will include reviewing and processing additional compensation forms for accuracy and adherence to established policies and procedures. You will also be responsible for...

  • Clerk IV Position

    5 days ago

    Amherst, Massachusetts, United States University of Massachusetts Full time

    Job SummaryThe University of Massachusetts is seeking a highly organized and detail-oriented Clerk IV to support the mission of the CNS First-Year Advising Center. This position will coordinate all advising activity, manage the advising calendar, and maintain the day-to-day operations of the Advising Center. The successful candidate will serve as the primary...

  • Clerk IV

    1 month ago

    Amherst, United States University of Massachusetts Full time

    Clerk IV (Leaves Specialist) Job no: 524979 Work type: Staff Full Time Campus: UMass Amherst Department: FCS Admin Services Pay Grade: 13 Categories: Administrative & Office Support About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and...

  • Clerk IV

    2 months ago

    Amherst, United States University of Massachusetts Full time

    Clerk IV (Residence Education) Job no: 524419 Work type: Staff Full Time Campus: UMass Amherst Department: Residential Life Pay Grade: 13 Categories: Student Affairs & Services, Administrative & Office Support About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of...

  • Clerk IV

    1 month ago

    Amherst, United States UMass Amherst Full time

    About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to...

  • Clerk IV

    1 month ago

    Amherst, United States University of Massachusetts Full time

    Clerk IV (Conference Services) Job no: 524908 Work type: Staff Full Time Campus: UMass Amherst Department: Conference Services Pay Grade: 13 Categories: Administrative & Office Support, Food Service/Hospitality About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of...

  • Clerk IV

    2 months ago

    Amherst, United States UMASS AMHERST Full time

    About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting...

  • Clerk IV

    2 weeks ago

    Amherst, United States UMass Amherst Full time

    About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to...

  • Clerk IV

    1 month ago

    Amherst, United States UMass Amherst Full time

    About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close...

  • Clerk IV

    3 months ago

    Amherst, United States UMass Amherst Full time

    Job Summary This position involves responsibility for fiscal management including purchasing, billing, and reimbursements for all Chemistry department accounts. Position under the direct supervision of the Business Manager with considerable flexibility to exercise judgment on day-to-day activities. Essential Functions Inform appropriate members...

  • Human Resources Specialist

    4 weeks ago

    Amherst, Massachusetts, United States University of Massachusetts Amherst Full time

    Job SummaryThe University of Massachusetts Amherst seeks a skilled and detail-oriented Clerk IV (Leaves Specialist) to join its Human Resources team. This role is responsible for managing the execution of the Family Medical Leave Act (FMLA) and other leave requests, Workers' Compensation cases, and employee accommodations.Key ResponsibilitiesAssist in the...

  • Human Resources Specialist

    2 days ago

    Amherst, Massachusetts, United States UMass Amherst Full time

    Job SummaryThe Clerk IV (Leaves Specialist) position at UMass Amherst is responsible for the execution of the Human Resources (HR) process for Family Medical Leave Act (FMLA)/leave requests, Workers' Compensation cases, requests for accommodations, and electronic personnel actions.This role reports to the Assistant Director of Employee Relations & Wellness...

  • Human Resources Specialist

    4 days ago

    Amherst, Massachusetts, United States University of Massachusetts Amherst Full time

    Job SummaryThe University of Massachusetts Amherst seeks a skilled and detail-oriented Clerk IV (Leaves Specialist) to join its Human Resources team. In this role, you will be responsible for administering the Human Resources process for Family Medical Leave Act (FMLA)/leave requests, Workers' Compensation cases, requests for accommodations, and electronic...