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Event Assistant

2 months ago

Miami, United States Inkspirenize Full time
Position Title: Event Assistant
Location: Miami, FL
Job Type: Full-Time
Reports to: Event Manager/Coordinator

Job Summary:
The Event Assistant will provide crucial support to the event planning team in organizing, coordinating, and executing successful events. This role involves handling administrative tasks, coordinating logistics, communicating with vendors, assisting with marketing, and ensuring smooth on-site event operations.
Key Responsibilities:
  • Event Coordination: Assist in the planning and execution of events including conferences, meetings, corporate events, weddings, festivals, and other special occasions.
  • Logistics Management: Help coordinate transportation, venue setup, equipment rentals, and catering services. Ensure all necessary materials are in place before the event.
  • Vendor Relations: Communicate with vendors, negotiate contracts, and manage invoices and payments.
  • Marketing Support: Assist with promotional activities, social media updates, and the distribution of marketing materials for events.
  • Administrative Tasks: Perform administrative duties such as preparing budgets, processing payments, maintaining schedules, and creating event reports.
  • Customer Service: Greet and assist attendees, answer questions, and handle any on-site issues or complaints.
  • Post-Event Evaluation: Gather feedback from attendees and vendors, assist with post-event reports, and identify areas for improvement.
Qualifications:
  • High school diploma or equivalent required; a degree in Event Management, Hospitality, or a related field is preferred.
  • Strong organizational skills with attention to detail
  • Excellent communication and interpersonal abilities
  • Ability to multitask and work well under pressure
  • Proficiency in MS Office (Word, Excel, PowerPoint)