Customer Service Specialist, Production Chemicals

1 month ago

Durham, United States Thermo Fisher Scientific Full time
Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

Join Thermo Fisher Scientific and make a difference by contributing to vital causes like cancer research, environmental protection, and food safety. Your work will matter and help you achieve your professional aspirations.

Production Chemicals and Services (PCS), a Thermo Fisher Scientific brand, supports biopharmaceutical customers by providing cGMP raw materials and supply chain solutions. We address the challenges in the production chemical and raw material space to ensure our customers' success. Our goal is to help them reduce costs, increase efficiency, and maintain the highest quality standards, so they can focus on developing life-changing therapeutics.

With a deep understanding of Company products and programs, the Account Service Coordinator delivers outstanding customer service to PCS's key assets: customers, vendors, and co-workers.

In this key position, you are the face of PCS, as the key support to our customers which include multi-million dollar pharmaceutical and electronic manufacturing companies. The ASC is the team member for all quote to cash processes, from PO receipt, order fulfillment and delivery, and post-sales activities. The ASC collaborates with sales, procurement, operations, finance, product management, and other departments to build solutions for our customers.

Location:

This is a hybrid role in Durham, NC. No relocation assistance provided.

Responsibilities:

  • Ensure that customer purchase orders are processed accurately and meet all customer requirements, aligning with data in PCS ERP including pricing, unit of measure, and billing information.
  • Collaborate with vendors and procurement team to ensure timely delivery and prevent customer shutdowns. Coordinate with sales for alternative material options.
  • Review open orders including updates to estimated ship dates, changes in customers' requested dates, and other changes. Open order lines to handle can be upwards of a few hundred order lines for our larger customers.
  • Complete daily procedures involved in order management including ESD (Estimated Ship Date) management of past due or approaching ESD dates.
  • Meet and/or exceed customer expectations by providing timely and accurate responses to all customer inquiries and updates to their orders as changes arise.
  • Confirm unpublished lead times on material.
  • Build customer-specific reports, including open orders, dedicated inventory, and/or customer-owned reports.
  • Lead calls with customers to discuss orers and/or dedicated inventory.
  • Process returns and credit memos and work with finance teams to support invoice discrepancies as needed.
  • Apply the PPI system in daily activities, including Tier 1 Daily Management Board.
  • Use the Trackwise system for entry and processing of Problem Resolutions, Corrective Actions, and CAPAs.
  • Use Intelex and Thermo Fisher University to complete required training.
  • Work closely and support related activities of the sales organization, customer service, supply chain, and regulatory to ensure balanced operations.
  • Maintain Customer Cheat Sheets (customer requirements) for dedicated accounts.
Minimum Qualifications:
  • Experience with order entry and daily order management, preferably within an ERP (AS400) or a CRM system (Salesforce)
  • Customer Service-related experience, 2+ years preferred
  • Strong written and oral communication skills
  • Ability to collaborate with other departments within the Company such as Procurement, Sales, and Finance
  • Ability to prioritize and handle diverse, opposing priorities and projects
  • Outstanding verbal skills to work well within a team with a customer-centric approach and curiosity about continuous improvement
  • Results-focused individual
  • Successful at multitasking
  • Have a "Customer First" approach to relationships with internal and external customers
  • Proficiency in MS Office (Word, Outlook, and Outlook)
Preferred Qualifications:
  • Experience working in a Distributor or Manufacturer environment (preferred)
  • Bachelor's Degree or equivalent experience in Business, Supply Chain, or a related field.

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