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DescriptionSummary: The Financial Services Coordinator is responsible for compiling, evaluating, and recommending all need based scholarship applications for membership and camps. Responsible for collection of accounts receivable for all programs with the aid of department heads. Maintains current accounts payable, reviewing all expense invoices for coding accuracy and assignment to proper cost centers, enters invoices and recommends invoices for payment in conjunction with the Director of Finance. Prepares weekly check runs and prepares checks for signature and mailing.Expectations of Employees: Support the Mission of the Mandel JCC. Possess a working knowledge of agency programs and services. Represent the agency well by providing the highest quality of customer service to all constituencies. Treat fellow staff with respect. Attend appropriate staff meetings as needed.Essential Functions: Coordinates with potential members and camp families to compile financial information necessary for scholarship applications in Traction Rec (TRec) Makes preliminary recommendations on scholarship amounts to the CFO. Processes scholarship correspondence and awards in TRec. Reviews and approves refund requests for program refunds. Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts. Keep track of credits owed to the company to ensure all credits are properly applied to vendor payments. Scans all invoices and distributes to budget managers. Follows up with managers and maintains spreadsheet of outstanding invoices with sufficient detail and accuracy to assist with month end accrual entries. Reviews all invoices for appropriate documentation, coding, and approval prior to payment. Prints and obtains signatures on all accounts payable checks. Distributes signed checks as required. Runs disbursement-aging printout and prepares for payment. Provides payables information to staff as needed. Maintains accounts payable filing system. Communicates with vendors regarding billing discrepancies. Performs other duties as assigned by supervisor.Required Qualifications: High school diploma Ability to maintain confidential and meticulous records Excellent organizational skills and attention to detail Ability to consistently meet all deadlinesPreferred Requirements: Associate's Degree in accounting or related field. 4+ years of accounts payable experience. Advanced Excel use - pivot tables, VLookup skillsPhysical Demands: Primary functions require sufficient physical ability and mobility to work in an office setting. To stand or sit for prolonged periods of time To occasionally stoop, bend, kneel, crouch, reach, and twist. To lift, carry, push, and/or pull light to moderate amounts of weight To operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard Ability to lift 25 or more pounds.
