Patent Docketing Specialist

3 months ago

Palo Alto, United States Wilson Sonsini Full time

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,200 attorneys in 19 offices: 14 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

Wilson Sonsini is seeking a Patent Docketing Specialist to join our Intellectual Property docketing team. The successful candidate will be responsible for coordinating and maintaining all aspects of the patent computerized docket system, working closely with practice group lawyers, staff, and third-party docketing vendors to ensure efficient and effective patent support services.

This position is available as a fully remote opportunity.

Key Responsibilities:

  • Calendar dates related to patent application filings, formalities, office actions, and maintenance fees
  • Download and file electronic correspondence from the USPTO, foreign patent offices, or foreign agents into the document management system
  • Circulate incoming correspondence from the USPTO, foreign patent offices, or foreign agents to the appropriate attorney teams
  • Prepare firm-standard and custom docket reports
  • Proactively monitor due dates to ensure deadlines are met on time
  • Review outstanding dates in the docketing database, consult with supervisors, and advance or de-docket as instructed
  • Open and close matters in the docketing database as needed
  • Set up new cases in the docketing database
  • Assist with intakes and transfers related to new clients, attorney hires, attorney departures, or changes in counsel
  • Participate in IP practice group and docketing team meetings
  • Provide backup support to other docketing staff as needed
  • Perform other tasks as assigned
Qualifications:
  • 5+ years of automated patent docketing experience; candidates with more experience are also considered
  • Familiarity with electronic filing systems and paperless docketing
  • Extensive knowledge of CPI and the USPTO's Patent Application Information Retrieval (PAIR) system
  • Knowledge of U.S., PCT, and foreign patent docketing procedures
  • Understanding of rules and deadlines for domestic and foreign patents
  • High level of accuracy and attention to detail
  • Ability to manage multiple priorities
  • Proficiency in Microsoft Office (Word, Outlook, and Excel)
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Ability to perform duties with minimal direction
  • Ability to communicate and collaborate virtually with colleagues


The primary location for this job posting is in Palo Alto, but other locations may be listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows:

San Francisco and Silicon Valley: $39.23 - $53.08 per hour

Austin, Boston, Boulder, District of Columbia, Los Angeles, New York, San Diego, Seattle, and Wilmington: $35.14 - $47.55 per hour

Salt Lake City and all other locations: $31.47 - $42.57 per hour

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).

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