Records Clerk

2 months ago

San Francisco, United States Greenberg Traurig Full time

The San Francisco office of Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity for a Records Clerk in our Office Services Department. We offer competitive compensation and an excellent benefits package.

Position Summary:

The Records Clerk is responsible for maintaining client records for on-site, off-site, and electronic storage for the San Francisco office of our global law firm. The incumbent must have the ability to work in an organized and efficient manner with a strong attention to detail, while working independent with minimal supervision. Additionally, the Records Clerk will be expected to regularly assist the San Francisco Office Services team with backing up for reception, conference room set-up and tear down, and any other tasks that may be necessary to meet the needs of our talented attorneys.

Due to the nature of the work, the individual holding this position will be expected to work in office five (5) days per week with no eligibility for remote work.

Duties & Responsibilities:

  • Label Review, validation, printing, and provision
  • Indexing material into RMS database
  • Location tracking
  • Onsite and offsite collection audits
  • Processing collections for transfers for departing attorneys and clients
  • Coordinate pickups and deliveries from offsite storage vendors
  • Labeling and auditing of files under Ethical Wall or Legal Hold
  • Responding to questions regarding records, files, and processes
  • Indexing materials for filing and entering information into Records database
  • Assisting with office moves and movement of files
  • Performing other general administrative duties as assigned
Skills & Competencies:
  • High attention to detail, outstanding organizational skills, and the ability to manage time effectively
  • Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation
  • Strong problem-solving skills, takes initiative and uses good judgment, and has excellent follow-up skills
  • Ability to work under pressure to meet strict deadlines, adapt to a fast-paced environment to achieve business goals and objectives
  • Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
  • Recognize confidential, sensitive, and proprietary information and maintain confidentiality
  • Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
Qualifications & Prior Experience:
  • High school diploma: college degree is a plus
  • 1 to 3 years of Records, preferably in a law firm or other professional services firm
  • Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook. Experience with Records Management Systems such as FileTrail is a plus
  • Excellent computer skills and the ability to learn new software applications quickly
  • The ability to work full-time with flexibility for overtime.
  • Computer proficiency in Microsoft Word, Outlook and Excel is required.
Physical Requirements:
  • While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments
  • This position may also be sedentary and require the employee to sit for extended periods of time
  • Requires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools
  • Ability to operate office equipment including fax, label and printer machines and ability to move and/or lift containers weighing 30+ pounds, use step ladders, push carts and retrieve/replace objects from shelving units (from floor level to 8 feet high) required
  • Some filing is required, and this would include the ability to lift files, open filing cabinets, and bend or stand as necessary


The expected pay range for this position is:

$25 - $32

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Pursuant to the local Fair Change Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm's progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program's alignment with the firm's commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.

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