Senior Administrative Associate

2 months ago

Boston, United States Boston Children's Hospital Full time
Job Posting Description

The Department of Surgery is looking for an experienced Sr. Administrative Associate to support the executive and clinical leadership team. This is a great opportunity for someone looking to take the next step in their career through these highly visible projects and responsibilities in addition to direct mentorship and development from the Executive Administrative Director of the department.

In partnership with the Executive Administrative Director and Executive Assistant to the Chief/Surgeon-in-Chief, the Senior Admin Associate will be responsible for:
  • Coordinating the annual department report with the Chief.
  • Coordinating Harvard Surgery Research Day.
  • Coordinating meeting between faculty and the Chief
  • CV maintenance
  • Managing light volume of patient calls, clinical scheduling, clinical record keeping, etc. for all of Chief's clinic appointments.
  • Department event planning. Reserve meeting location, order supplies and service and prepares agenda. Prepare travel arrangements, including airline reservations and hotel accommodations.
  • Managing daily administrative operations of the department.
  • Monitoring and maintaining department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Overseeing input of information into databases and spreadsheets, monitoring data validity, compile, print and distribute reports as needed.
  • Monitoring and reconciling budget reports and department expenses, researching and resolving errors or discrepancies. Collect, organize and prepare information, documents and other materials for preparation of annual budget, grant applications.
  • Coordinating administration of departmental fellowship and/or residency programs, training grants and related programs. Collecting, preparing, routing and tracking required appointment, credentialing and licensure documents.
  • Monitor and maintain department supply inventory and computer equipment. Serve as liaison to support service departments to request and coordinate services.
  • Other deliverables and responsibilities as assigned.


To qualify, you must have:
  1. High school diploma or GED required. Completion of two years' of occupationally specific education or an Associate's degree preferred.
  2. Minimum of two years of administrative work experience required.
  3. Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
  4. Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.


Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

  • Senior Administrative Associate

    7 days ago

    Boston, Massachusetts, United States Pine Street Inn Full time

    Job OpportunityPine Street Inn is seeking a highly skilled Senior Administrative Associate to support the Senior Director of Behavioral Health. This role involves providing exceptional administrative support, including scheduling appointments, preparing documents, and maintaining accurate records.Key ResponsibilitiesSchedule appointments and manage the...

  • Senior Administrative Associate

    3 weeks ago

    Boston, Massachusetts, United States Russell Tobin Full time

    Job SummaryWe're seeking a highly motivated and organized Senior Administrative Associate to support our senior executives in a fast-paced financial environment, offering a salary of $29-$32 per hour in NYC.The ideal candidate will have excellent administrative skills, strong communication abilities, and a high level of discretion.Key Responsibilities:Manage...

  • Senior Administrative Assistant

    4 days ago

    Boston, United States Cambridge Associates Full time

    CAREERS THAT CHANGE THE WORLD OUR CULTURE Cambridge Associates believes culture is central to your success and ours. We believe in a vibrant, values-driven culture that is supportive, inclusive, and diverse. Here, we celebrate the individual while we support global connectivity. At CA, collaboration wins, kindness matters, and your success is our priority. o...

  • Senior Administrative Assistant, Cardiovascular

    3 days ago

    Boston, United States Mass General Brigham Full time

    External. What does a Senior Administrative Assistant do? The Senior Administrative Assistant Senior provides all required administrative support for the General Cardioligy within Cardiovascular Medicine. The position supports a broad range of clinic Administrative Assistant, Cardiovascular, Administrative, Cardio, Senior, Assistant, Healthcare

  • Senior Finance Associate

    3 weeks ago

    Boston, United States Atlantic Group Full time

    Senior Finance Associate - Private Equity - Finance/Accounting Our client is a leading Private Equity firm that continues to experience year-on-year growth.They are looking to add a experienced Senior Finance Associate to their growing team in Boston. The ideal candidate will have a Public Accounting background and will have worked in the Financial Services...

  • Senior Finance Associate

    2 weeks ago

    Boston, United States Atlantic Group Full time

    Senior Finance Associate - Private Equity - Finance/Accounting Our client is a leading Private Equity firm that continues to experience year-on-year growth.They are looking to add a experienced Senior Finance Associate to their growing team in Boston. The ideal candidate will have a Public Accounting background and will have worked in the Financial Services...

  • Senior Administrative Officer

    4 days ago

    Boston, Massachusetts, United States Boston University Full time

    About the PositionThe Senior Administrative Aide will serve as a critical member of the Office of the President at Boston University, providing strategic advice and support to the Chief of Staff and the University President. This role requires a high level of discretion, judgment, and expertise in areas such as strategic planning, project management, and...

  • Senior Administrative Assistant

    3 weeks ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Senior Administrative AssistantWe are seeking a seasoned Senior Administrative Assistant with bilingual skills to support our team at Beacon Hill, a reputable public health management consulting and research organization based in Boston, MA.This is a full-time, onsite role with an hourly salary of $25/hour, reflecting the value placed on relevant...

  • Senior Administrative Professional

    3 weeks ago

    Boston, Massachusetts, United States Complete Staffing Solutions Full time

    Job SummaryWe are looking for a highly skilled and detail-oriented Senior Administrative Professional to join our team. As an integral part of our office, you will be responsible for providing top-notch administrative support to our clients and colleagues.

  • Senior Grant Administrator

    1 day ago

    Boston, United States Actalent Full time

    Actalent Senior Grant Administrator Boston, Massachusetts Apply Now Job Title: Senior Research Administrator Job Description: The Senior Research Administrator is responsible for the daily administrative operations of defined research areas. This includes grant and contract proposal preparation and approval, establishment of account infrastructure,...

  • Senior Administrative Coordinator

    2 months ago

    Boston, United States Boston Medical Center Full time

    POSITION SUMMARY: Under the general supervision of the Administrative Director and Administrative Manager, provides complex level of administrative support in preparation and completion of all administrative duties and department projects and initiatives in the Section of Hematology and Medical Oncology. Responsible for all aspects of office operations,...

  • Senior Program Associate, Asian Community Fund

    4 days ago

    Boston, United States EPIP Full time

    Senior Program Associate, Asian Community FundPosted on January 11, 2023ABOUT THE POSITIONThe Senior Program Associate works with the Director of the Asian Community Fund (ACF) and Director of the Asian Business Empowerment Council (ABEC) to advance strategies that strengthen and amplify the needs of Asian American and Pacific Islander (AAPI) residents,...

  • Senior Grants Administrator

    4 weeks ago

    Boston, United States Suffolk University Full time

    As we have done since our founding, we strive for one thing at Suffolk: give our students and our employees the tools they need in order to be successful, smart, and satisfied at whatever they choose to do. Our Office of Research and Sponsored Programs is seeking a SENIOR GRANT ADMINISTRATOR to coordinate our IRB function as well as work on the Pre and Post...

  • Senior Storage Administrator

    2 weeks ago

    Boston, United States Diverse Lynx Full time

    Job title: Senior Storage AdministratorUS-RemoteProject Duration: 12 months Position Overview: We are seeking an expert Senior Storage Administrator with extensive experience in providing system administration services for PowerMax (PMAX) storage systems, specifically for iSeries hosts. The ideal candidate will have deep knowledge of SRDF, SNAPs, and PMAX...

  • Senior Grants Administrator

    4 days ago

    Boston, United States suffolk_university Full time

    As we have done since our founding, we strive for one thing at Suffolk: give our students and our employees the tools they need in order to be successful, smart, and satisfied at whatever they choose to do. Our Office of Research and Sponsored Programs is seeking a SENIOR GRANT ADMINISTRATOR to coordinate our IRB function as well as work on the Pre and Post...

  • Atlantic Group | Senior Finance Associate

    3 weeks ago

    boston, United States Atlantic Group Full time

    Senior Finance Associate - Private Equity - Finance/Accounting Our client is a leading Private Equity firm that continues to experience year-on-year growth.They are looking to add a experienced Senior Finance Associate to their growing team in Boston. The ideal candidate will have a Public Accounting background and will have worked in the Financial Services...

  • Senior Administrative Specialist

    6 days ago

    Boston, United States ProPivotal Full time

    Senior Administrative Specialist - $27/hour About the opening: Competitive pay rate. Opportunity for a Senior Administrative Specialist role. Join a dynamic team. Responsibilities: Manage administrative tasks (scheduling, travel arrangements, expense reports). Provide support to executives and team members (correspondence, filing). Assist in organizing...

  • Senior Administrative Assistant

    1 month ago

    Boston, United States Professional Staffing Group Full time

    Senior Administrative Assistant (Boston) We are looking for an experienced Senior Administrative Assistant with strong calendar management skills and past experience booking domestic and international travel for 2 Senior Investment Directors at a well-respected wealth management company in downtown Boston. Turnover at this company is low so this is a rare...

  • Senior Administrative Coordinator

    5 days ago

    Boston, Massachusetts, United States Beacon Hill Staffing Group Full time

    Overview: Beacon Hill Staffing Group, a leading search and flexible staffing firm, seeks a highly skilled Floater Executive Assistant to join our team. This role combines administrative expertise with organizational abilities, requiring at least 2+ years of experience in a professional setting.Key Responsibilities:Provide advanced administrative support to...

  • Grant Administration Associate

    7 days ago

    Boston, Massachusetts, United States Massachusetts School Building Authority Full time

    About You:We are looking for a highly skilled Project Operations Coordinator to join our team. As a Project Operations Coordinator, you will play a key role in supporting the administration of procedures for districts to file a Statement of Interest, meet the requirements of the Eligibility Period, and adhere to the timelines and deliverables for the...