Current jobs related to Analyst - Settlements - Little Rock - Trafigura Group

Main Purpose:

Main Purpose • Ensure the company receives payments from external counterparties for goods and services, accurately recording the transactions by posting sales invoices in line with established policies and procedures, in an efficient, timely and accurate manner • Ensure payment to external counterparties are completed, and expenses are controlled, by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner • Ensure prompt cash collection as per contractual terms and targets for all Trafigura group entities • Maintain relationships with the external counterparties related to AP / AR queries, issues. • Take all vital actions, in compliance with organization policies and procedures, as well as external regulations to reduce exposure to potential bad debt

Knowledge Skills and Abilities, Key Responsibilities:

Key Responsibilities Ensure timely and accurate invoice posting for account payable and account receivable related to cargo and noncargo expenses and income Account Receivable Verifying supporting documents against data entry in respective systems, and raising any query to relevant department in case of inconsistent data. Monitoring task prompts and reports identifying the Account Receivable to be invoiced (provisional, final, invoice for differential, recharge with external counterparties). Capturing and posting sales invoices, credit notes (AR Invoice) for sales and services rendered, recharge to external counterparties. Issuing document in conformity with all the details and specific requirements for each transaction and counterparty. Liaising with internal departments in case of claim from buyer related to AR invoice discrepancy. Account Payable Controlling incoming invoices, credit/debit notes (AP invoice) for cargo and non-cargo from external counterparty are compliant with contractual terms, internal/external regulations and tax requirements. Matching payable estimates / purchase orders to invoices in respective systems associated to the corresponding transaction. Posting AP invoices, related to cargo and trade expenses, to relevant analytical level and/or cost centers by analyzing invoice vs expense and recording entries. Liaising with internal departments in case of discrepancies between estimates / purchase order and Invoice. Debtor and Creditors Management Supervising the effective collection of company debt and vendor payables Taking all necessary actions to collect any outstanding amount and ensuring that contractual payment terms are respected Collaborating closely with counterparty to ensure timely cash collection (obtain swift copy as cash forecast evidence) Chasing debt by telephone, email and reducing debtor days Setting up a system of reminders and statements to press for payment in a professional but forceful way Processing and generating reminder letters and monthly statements to counterparties Supervising Aged reports, Creditor/Debtor balances in relevant systems, consolidate positions and take allvitaly actions to keep such balances to a minimum Updating supervising system(s) for analysis of outstanding debts, debtor and creditor account balances and identifying those that require actions Reporting regularly to internal collaborators on outstanding accounts • Replying to internal queries on suspense account Providing cash allocation details in accordance with customer remittances and customer account reconciliation, whenever required Verifying vendor accounts by reconciling monthly statements Handling vendors queries on AP Invoice payment Reporting monthly Key Performance Indicators for the desk Monitoring, invoicing and checking late payment interest on overdue (AP/AR) Coordinating whenever required with Trading, Deal Desk, Operations, Trade Finance, Treasury, Accounting, and Settlement Teams to resolve outstanding queries related to unpaid AP and AR. Communicating with external counterparties Knowledge, Skills and Abilities Fluent in English both written and spoken Bachelor degree or equivalent in Business administration; Supply Chain or international trade (Import/export) 2-3 years or presently working in similar position Knowledge of general accounting principles, regulatory standards and compliance requirements Strong interest and first experience in physical commodities trading Proficient in MS office, including ability to operate computerized accounting and spreadsheets programs simultaneously, at ease in a multi-software environment General math skills Able to work independently, under pressure and in a methodical, detailed and accurate fashion Able to process large amount of information / documents quickly and accurately Able to quickly find key information in multiple documents Excellent data entry skills Fast learner and comfortable operating in a fast-paced environment. Very good communicator Flexible nature Team player Competencies Customer Focus : Diplomatic with strong external /internal customer orientation Communication : - Very clear and precise communicator both verbally and in writing. Good Listener and shares ideas /solutions Team Work : - Team Player possesses an ability to work and integrate with other teams • Initiative : - Proactive, ability to think ahead to avoid problems. Drives processes and tasks to achieve required results • Innovation : - Comes up with resourceful ideas and solutions related to his/her duties Ownership & Accountability: - Demonstrate a sense of urgency and ability to meet deadlines - Takes ownership of own decisions and actions – successes and mistakes Management Gives timely, constructive and specific feedback Able to differentiate between main issues and side issues Detail orientation: - Highly organized and very methodical. High level of endurance for file follow up Very Strong Attention to detail, high degree of accuracy Key Result Areas (KPIs) Number of AP and AR invoices processed Delay on invoice posting Vendor payment processing cycle Vendor payment error rate DSO Key Relationships and Department Overview:

Key Relationships Operations Deal desk Trade Finance Treasury Trading Settlement Team External counterparties

About Us

At the heart of global supply, Trafigura connects vital resources to power and build the world. Through our Metals and Minerals, Oil & Petroleum Products and Gas, Power and Renewables, commercial divisions, we use infrastructure, logistics and financing to connect producers and consumers, using our deep understanding of the markets we serve to make supply more efficient, secure and sustainable. We are accelerating our investments in renewable energy, including hydrogen, ammonia and other low-carbon energy technologies required for the transition to a low

carbon future. We are committed to responsible business practices and we

work with our stakeholders to improve environmental and social standards, bringing greater trust and transparency to global supply chains. A career at Trafigura offers a gateway to working on some of the most exciting challenges of a rapidly changing world – from helping to optimise supply chains to developing infrastructure and new markets. In a culture that is founded on openness and energy, our people work as part of a multinational, globally connected team and thrive in a fast-paced environment where they can nurture and commercialise bold ideas. Everyone has a voice and is empowered to collaborate across geographies and disciplines to help shape our business and the wider world. We know the importance and value of diversity in our business and we invest in attracting, developing and retaining talent from all backgrounds. Founded in 1993, Trafigura is one of the largest independent employee-owned commodities groups in the world with

over 12,000

people

working across more than 60 offices. The Trafigura

Group owns global multi-metals producer Nyrstar; fuel storage and distribution company Puma Energy; and joint ventures Impala Terminals, a port and logistics provider, and Nalo Renewables, investing in wind, solar and battery storage projects.

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