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Convention Services Manager

2 months ago

Danvers, United States Aimbridge Hospitality Full time

Job Summary The Convention Services Manager is responsible for attainment of assigned convention/event goals tied to the overall performance of the hotel. The individual will be responsible for effectively servicing clients/groups and maintaining the contracted food and beverage minimum.

The Convention Services Manager will work in conjunction with the Director of Catering/Convention Services to achieve the hotel’s revenue, meeting planner satisfaction scores, and food and beverage goals for one or more assigned properties.

Management-level associates are expected to work as much of each workday as is necessary to complete their job responsibilities; for OEM associates, overtime does apply and is calculated accordingly

Responsibilities QUALIFICATIONS:

College course work in related field helpful.

Experience in a hotel or a related field preferred.

High School diploma or equivalent required.

Must be proficient in Windows operating systems

Must be able to convey information and ideas clearly.

Must be able to evaluate and select among alternative courses of action quickly and accurately.

Must work well in stressful high pressure situations.

Must maintain composure and objectivity under pressure.

Must be effective in handling problems in the workplace including anticipating preventing identifying and solving problems as necessary.

Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.

Must be effective at listening to understanding clarifying and resolving the concerns and issues raised by coworkers and guests.

Must be able to work with and understand financial information and data and basic arithmetic functions.

RESPONSIBILITIES:

Maintain Sales files in an organized fashion and as per specified standards.

Maintain Accounts Coverage Program.

Proactively conduct solicitation calls, conduct tours, and entertain clients specific to needs respective to the assigned property.

Complete monthly competition statistics of all area hotels and turn into the Director of Sales by the fifth of each month.

Complete all 'Month End' reports for the Director of Sales and send to Corporate by the 5th of each month.

Type and process all contracts proposals memos and general correspondence for sales staff.

Type and distribute all banquet event orders banquet checks and Daily Event Sheets for the Catering Director on a timely basis (10 days) and ensure accuracy.

Order and maintain all Sales forms and collateral as specified and participate in monthly inventory counts.

Answer phones for sales/catering staff if not picked up by third ring; Record messages as appropriate

Conduct monthly audit in Delphi system for Critical Dates Double bookings rate discrepancies print daily reports for DOS as needed and requested via Delphi and On Q.

Assist the Transient Sales Manager with processing distribution and maintain a follow up trace system for all RFP's as directed by DOS

Maintain trace system for all Sales and Catering Mangers and DOSM in respect to monthly commission/rebates for said groups. Ensure check requests W9's and PO's are copied and filed in Sales Checkbook and distribute to Accounting as received or said trace dates established.

Oversee and maintain efficient operation of the e-mail system.

Maintain GRC log audit monthly for accuracy and update accordingly for booking status per Sales Manager

Consults with representatives of client group or organization to plan details such as number of persons expected display space desired and food service schedule.

Plans coordinates and implements special events and other meetings conferences and special projects.

May be expected to perform initial contract negotiations and vendor service agreements up sell food and beverage

Ensure changes are communicated timely to impacted departments/operations leaders.

Coordinates and organizes Pre and Post Cons

Creates and distributes weekly group resumes for all Sales bookings.

Works directly with Banquets and AV per clients needs.

Inspects rooms and displays for conformance to needs and desires of group.

Arranges publicity special functions adjusts complaints and performs other duties to promote goodwill.

Complete and pass requested system training to assist with daily job per the DOSM request.

Any other duties as required.

Company Overview As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.

Benefits After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

Now offering

Daily Pay Ask your Recruiter for more details

Medical, Dental, and Vision Coverage

Short-Term and Long-Term Disability Income

Term Life and AD&D Insurance

Paid Time Off

Employee Assistance Program

401k Retirement Plan

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