Jr. Procurement Warehouse Coordinator

2 months ago

Oakland, United States LifeLong Medical Care Full time

Overview:

The Jr. Procurement Warehouse Coordinator is responsible for managing goods, maintaining accurate inventory, and supporting the purchasing process within the organization.

This is a full time, 40 hours/week, benefit eligible position.

LifeLong Medical Care is a large, multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. LifeLong Medical Care is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals and members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition.

Benefits

Compensation: $23.00 - $25.50/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.

COVID-19 Vaccine Policy

In accordance with LifeLong Medical Care's commitment to provide and maintain a workplace that is free of known hazards, we have adopted a Mandatory COVID-19 Vaccine Policy to safeguard the health of our employees and their families; our patients and visitors; and the community at large from infectious diseases, that vaccinations may reduce. This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Order of the California State Public Health Officer. Unless a reasonable medical or religious accommodation is approved, all employees must receive COVID-19 vaccinations.

Responsibilities:

Warehouse Operations:

  • Manage the shipment and receipt of all products, materials, and supplies in the Warehouse.
  • Accept and document packages and deliveries made to the facility.
  • Unload and unpack shipments of products.
  • Inspect shipments for damage and correct quantities, report damages or shortages to the appropriate person.
  • Match shipments to their associated purchase orders and enter receiving data on paperwork.
  • Record receiving data in Coupa.
  • Prepare and organize received stock for inventory.
  • Spot-check and count inventory on a periodic basis.
  • Monitor inventory and stock levels, and report discrepancies or shortages to Management.
  • Conduct monthly supplies and equipment inventories.
  • Prepare items for return shipping or redistribution to clinic sites, noting item contents, delivery methods, and other logistical details.
  • Ensure the warehouse is clean, neat, and hazard-free at all times.

Inventory Management:

  • Maintain proper storage and inventory accuracy of materials and supplies.
  • Fulfill supply requests from sites and/or the Purchasing Department.
  • Occasionally assist with maintaining a Purchase Order system with linkage to accounts payable.
  • Process returns and ensure accurate account credit.
  • Ensure all supply-related paperwork flows from sites to account for orders, and invoices are processed in a timely manner.

Administrative and Support Duties:

  • Assist Facilities Manager with various facilities-related duties.
  • Manage miscellaneous items stored in the PPE warehouse.
  • Occasionally deliver products to local sites based on urgency.
  • Schedule and maintain daily pickup schedule.
  • Stay updated with industry trends and establish long-term purchasing arrangements with vendors when beneficial.

Quality Management

  • Contribute to the success of the organization by participating in quality improvement activities.

Safety and Compliance:

  • Follow all safety procedures as outlined in the organization's Illness and Injury Prevention Plan (IIPP) and report any injuries or unsafe conditions immediately.
  • Use appropriate body mechanics to ensure an injury-free environment.
  • Follow all infection control procedures, including blood-borne pathogen protocols.
  • Maintain privacy of all patients, employees, and volunteer information, accessing such information only on a need-to-know basis.
  • Comply with all regulations regarding corporate integrity and security obligations; report unethical, fraudulent, or unlawful behavior.
Qualifications:
  • High School diploma or GED required
  • 2 years of prior warehouse experience or similar experience required.
  • Previous experience with procurement software is strongly preferred.
  • Knowledge of medical terminology, procedures, and equipment preferred.
  • Highly organized, strong initiative, attention to detail, and team player, and ability to multi-task.
  • Advanced knowledge of Microsoft Office (Outlook, Excel, Word) is required.
  • Tech-savvy with the ability to navigate internet-based platforms effectively.
  • Experience with electronic inventory systems preferred.
  • Ability to lift up to 50 lbs.
  • California Class C drivers license required. Ability to travel regularly to various work sites.

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