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Human Resource Specialist

4 months ago

Bethesda, United States Guidehouse Full time
Job Family:
Office Services (Digital)

Travel Required:
None

Clearance Required:
Ability to Obtain Public Trust

What You Will Do:
We are currently searching for a Human Resource Specialist. This role will advise NCBI leadership and staff on a wide range of issues relating to human resource management. This is a full-time opportunity located in Bethesda, MD.
  • Review HR actions to include pay incentives, Title 42, Title 38, and variety of other personnel cases for Institute or NIH approval.
  • Review and advise on appropriateness of appointment cases as well as recruitment and retention incentives; assist in preparing case documentation.
  • Review classification actions and provide recommendations on routine issues.
  • Work with staff to apply accepted criteria, principles, and standard methods to resolve a variety of conventional issues and problems or to portions of broader studies.
  • Manage all aspects of projects to include development detailed project plans, schedules, milestone and timelines, coordinate tasks, track progress, identify problem areas; manage change in scope.
  • Provide detailed review comments and recommended case revisions based on HHS, NIH, and Institute policy and procedural requirements to program and administrative staff.
  • Serve as liaison for senior level staff for visits and telephone calls from senior staff regarding employee relations issues.
  • Coordinate and manage a panel for hiring a high-level management position; manage the chair documents; draft interview questions; write/draft meeting introductions.
  • Write detailed comments, explanations, recommendations, and review outcomes, as well as write a wide variety of correspondence which explains policy and procedural requirements to program and administrative staff.
  • Provide advice and suggestions to program and administrative managers on a variety of HR personnel actions, to include advising on appointment and compensation requirements.
  • Provide advice regarding the interpretation and proper use of these mechanisms for appointment of scientific staff; Manage HR delegations and recommendations, hiring freeze coordination, position description management and development work group, supervisor code data clean-up, and HR Ticklers.
  • Provide managers and employees with specific, directly applicable information on the organization's classification procedures, practices, policies, and guidelines.
  • Collect, organize, and analyze information about program participants through records, test, interviews, and professional sources, to appraise their interest, aptitudes, abilities, and personality characteristics for career planning.
  • Coordinate, synthesize and analyze data calls; identify and review the information for accuracy and completeness; maintain a record of final submitted responses.
  • Develop, maintain, and update spreadsheets for personnel, budget, timekeeping, and travel actions.
  • Establish and maintain the Institute HR data bases.
  • Enter, monitor, and update information regarding accessions and separations.
  • Develop, maintain, and utilize HR databases; compile data; create and maintain PowerPoint presentations.
  • Review recruitment and placement actions; provide recommendations on routine issues, such as the selection and use of specific appointment authorities from a list of available alternatives.
  • Gather and coordinate information for review, conduct data entry and file maintenance, edit and or prepare text, data, and charts.
  • Maintain databases for tracking, analyzing, and reporting of all activities including, pertinent personnel dates, travel, and project management.
  • Prepare Title 42 packages (appointments, renewals, and terminations), Tenure Track paperwork, cash nomination forms, employment verification letters, collaboration/grant consulting letters, IRTA and Visiting Fellow Certificates.
  • Ensure completion of all HR paperwork required for onboarding, including required notarizations.
  • Provide advice to staff on Federal recruitment and staff merit promotions.
  • Assist program participants in the development of career plans.
  • Participate in meetings and provide verbal explanation of comments, recommendations, and review outcomes; explain policy and procedural requirements to program and administrative staff.
  • Assist in researching, developing, implementing, and maintaining standard operating procedures, job aids, documentation checklists, and other reference materials and documents.
  • Make recommendations to employees on job search and job readiness techniques, labor market information, and vocational information.
  • Assist employees in developing Individual Development Plans (IDPs).
  • Provide subject matter expertise to assist staff with documentation reviews and collaboration with Advisory Committee Members.
  • Provide detailed guidance to program and administrative staff on requirements of fellows' appointment, extension and pay adjustment cycle; review submitted cases and provide review comments and recommended case revisions; ensure processing timelines are met; resolve any outstanding issues or discrepancies are resolved.
  • Provide advice regarding the initiation and development of documentation for requesting approval of appointments, extensions, pay increases, etc.
  • Determine the pay category, occupational series, title, grade level and competitive level of assigned positions.
  • Perform internal staffing and placement work that includes OF8s, position descriptions, and generating job analyses.
  • Review Title 42 special act and service awards and provide detailed review comments and recommended case revisions based on policy and procedural requirements to staff.
  • Collaborate with staff on developing proposals to merge or establish new organizational units within the serviced organization for the purpose of improving workforce distribution, position management structures, efficiency, effectiveness, or productivity.
#SOAR
What You Will Need:
  • Bachelor's degree
  • A minimum of Four (4) years of experience in human resources and/or personnel management.
  • Excel
  • MS Office
  • Outlook
What Would Be Nice To Have:
  • Master's Degree preferred.
  • Previous NIH experience preferred.
What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:
  • Medical, Rx, Dental & Vision Insurance
  • Personal and Family Sick Time & Company Paid Holidays
  • Parental Leave
  • 401(k) Retirement Plan
  • Group Term Life and Travel Assistance
  • Voluntary Life and AD&D Insurance
  • Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
  • Transit and Parking Commuter Benefits
  • Short-Term & Long-Term Disability
  • Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach
  • Care.com annual membership
  • Employee Assistance Program
  • Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
  • Position may be eligible for a discretionary variable incentive bonus


About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at [redacted] or via email at RecruitingA[redacted]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.