Administrative Assistant

5 days ago

Carlsbad, United States Advanced Diabetes Supply Full time

Description:

$2,500 Sign On Bonus

About Our Company

Advanced Diabetes Supply was founded on the bold principle of creating a knowledgeable, reliable and demonstrably superior diabetes supply company. Our approach, coupled with a commitment to service and innovation, has catapulted Advanced Diabetes Supply to a national leader in the industry. Creating high-performance, adaptive teams requires a relentless commitment to hiring the best. We strive to maintain a casual, fun environment whenever possible, but we don't just play around. We work hard every day to provide a positive work culture and respectful atmosphere. The standards we set for ourselves are high, and we love to be challenged If you enjoy working in a collaborative environment, have a passion for excellence and a bias for action, we may be just what you've been looking for.

Interested in learning more about our company and its culture? Visit us at

About The Position

Hours: 8:30 AM to 5:00 PM PT, Monday to Friday

Location: Carlsbad, CA

Position Summary

Provides high-level administrative support to the executive and leadership team. Manages and coordinates a wide variety of administrative functions including calendar management, coordinating and scheduling meetings, travel arrangements, and expense reporting. Acts as liaison to all internal and external stakeholders, supporting smooth and efficient operations within the executive office. Manages administrative projects and supports the coordination of company-wide events.

Essential Functions

  • Work closely with the Senior Executive Assistant to ensure smooth organization and efficient executive support on a daily basis.
  • Manage complex, fluid calendars and pro-actively anticipate executives' needs and priorities.
  • Coordinate and schedule meetings with both internal and external stakeholders. prepare and obtain materials, coordinating activities in alignment with stated priorities.
  • Organize and manage travel arrangements and itineraries (to include flight, hotel, and driver services) for business and professional social gatherings.
  • Provide administrative support for executive expense reporting.
  • Organize meetings, including meeting rooms, preparation of agendas, arrange lunches, and coordinate with participants.; Ensure all necessary materials and technology are prepared for meetings. Attend meetings as necessary, take notes and record minutes.
  • Perform ad hoc tasks, projects, and requests from leadership team.
  • Handle high-level confidential information with discretion.
  • Attend department, team, and company meetings as required.
  • Embrace and exemplify ADS core values:

o We put our people first.

o We serve our members with passion

o We take ownership

o We pursue excellence

o We never stop growing

Other Responsibilities

  • May perform any additional responsibilities or special projects as needed.
  • Duties and responsibilities may be subject to change based upon the needs of the department.
Requirements:
  • 3 years prior experience working with C-Suite executives as an executive assistant, or in a similar administrative role
  • Intermediate level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • College level analytical and critical thinking skills with ability to recognize business needs and drive solutions to address them

Expected Competencies

  • Demonstrated organizational and time management skills to prioritize multiple concurrent projects and meet deadlines within given constraints.
  • Demonstrated solution-oriented problem -solving skills.
  • Ability to anticipate challenges and willingness to speak up in urgent/critical situations.
  • Effective written and verbal communication skills
  • Understanding and appropriate judgement of when to work independently, when to take direction and when to collaborate as part of a team.
  • Flexibility and adaptability to changing priorities.
  • Confident, professional demeanor with the ability to calmly present solutions in challenging situations.
  • Cultural competence

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable employees with disabilities to perform the essential functions. While performing the responsibilities of the job, the employee is required to remain in a stationary position most of the time (stand or sit). While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to stand, walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Other Requirements

  • Candidates must successfully pass a background check.
  • Candidates must be able to provide proof of eligibility to work in the United States without sponsorship.

Compensation Package

Pay ranges may vary depending on location. The general pay range for this position is $30 - $35 per hour. Actual compensation depends on education, experience, and relevant skills. In addition, benefits include:

  • Health, Dental & Vision options
  • FSA and HSA plan with Employer Contribution
  • Employer paid EAP
  • 401k with 4% Company Match
  • Discretionary Profit-Sharing Plan
  • Paid Time Off (PTO) Including 7 Paid Holidays and a Birthday Holiday
  • On-Site Gym
  • In-house Training Programs
  • A fun culture in a fast-growing organization

Equal Opportunity Statement

Advanced Diabetes Supply provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

PM21

PIde5c04bd1-

by Jobble

  • Administrative Assistant

    3 weeks ago

    Carlsbad, United States JC Resorts Full time

    This opportunity is primarily focused on support of the General Manager and operations with some emphasis on Human Resources duties related to onboarding and employee files. The ideal candidate will also be fluent in both English and Spanish. JC Golf Administrative Assistant, Administrative, Assistant, Hotel

  • Administrative Assistant

    1 week ago

    Carlsbad, United States Primary Services Full time

    Join a Fortune 500 company that offers unparalleled global experience while contributing to high-impact projects. Work alongside industry leaders and take your administrative career to new heights in a dynamic and supportive environment.Primary Services is excited to announce the role of Administrative Assistant for a prominent client in the energy sector....

  • Administrative Assistant

    1 week ago

    Carlsbad, United States Primary Services Full time

    Join a Fortune 500 company that offers unparalleled global experience while contributing to high-impact projects. Work alongside industry leaders and take your administrative career to new heights in a dynamic and supportive environment.Primary Services is excited to announce the role of Administrative Assistant for a prominent client in the energy sector....

  • Administrative Assistant

    4 days ago

    Carlsbad, New Mexico, United States Graco Fishing & Rental Tools Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical and administrative support to our Store Manager. The successful candidate will be responsible for maintaining a positive company culture, providing excellent customer service, and ensuring the smooth operation of our store.Key ResponsibilitiesProvide...

  • Administrative Assistant

    2 weeks ago

    Carlsbad, United States Elwood Staffing Full time

    Job DescriptionJob DescriptionAdministrative Assistant Looking for an experienced Administrative Assistant in Carlsbad, NM.Company ProfileThis company specializes in petroleum engineering and consulting company and have been in business for over 70 years.What's in it for you?Elwood Staffing associates are eligible for a comprehensive and competitive...

  • Administrative Assistant

    3 weeks ago

    Carlsbad, United States Boutique Recruiting Full time

    Boutique Recruiting is seeking a highly organized and detail-oriented Administrative Assistant to join their team in a dynamic and fast-paced environment. As a key member of the team, you will be responsible for providing exceptional customer service and administrative support to ensure the smooth operation of the office.Key Responsibilities:Process and...

  • Administrative Assistant

    4 weeks ago

    Carlsbad, New Mexico, United States Graco Fishing & Rental Tools Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical and administrative support to the Store Manager at Graco Fishing & Rental Tools Inc. The successful candidate will be responsible for maintaining a high level of customer service, while ensuring the smooth operation of the store.Key...

  • Administrative Assistant

    2 weeks ago

    Carlsbad, United States Boutique Recruiting Full time

    Receptionist OpportunityBoutique Recruiting is seeking a highly organized and tech-savvy Receptionist to join their team in Carlsbad, CA. This entry-level position offers growth opportunities for someone in the beginning of their administrative career.Key Responsibilities:Process and distribute incoming and outgoing mailAnswer and direct approximately 50...

  • Administrative Assistant

    4 days ago

    Carlsbad, California, United States K-1 Speed Inc Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative/Inventory Control Assistant to join our team at K-1 Speed Inc. The successful candidate will be responsible for managing inventory, processing invoices, and maintaining accurate records.Key Responsibilities:Scan and process invoices in a timely mannerComplete transfer orders...

  • Administrative Assistant

    1 month ago

    Carlsbad, United States K2 Staffing Full time

    Job DescriptionJob DescriptionSummary Our client is a high-growth, dynamic international travel agency with multiple locations, globally. Their Encinitas branch is in immediate need of an Administrative Assistant. This individual will be the first impression for their company, whether that is through a phone call or welcoming clients into the office. You are...

  • Administrative Assistant

    4 months ago

    Carlsbad, United States K2 Staffing, LLC Full time

    Job DescriptionJob DescriptionSummaryOur client is a high-growth, dynamic international travel agency with multiple locations, globally. Their Encinitas branch is in immediate need of an Administrative Assistant. This individual will be the first impression for their company, whether that is through a phone call or welcoming clients into the office. You are...

  • Administrative Assistant

    4 weeks ago

    Carlsbad, United States K2 Staffing Full time

    Job DescriptionJob DescriptionSummary Our client is a high-growth, dynamic international travel agency with multiple locations, globally. Their Encinitas branch is in immediate need of an Administrative Assistant. This individual will be the first impression for their company, whether that is through a phone call or welcoming clients into the office. You are...

  • Administrative Assistant

    4 months ago

    Carlsbad, United States REESE LAW GROUP APLC Full time

    Job DescriptionJob DescriptionSummaryReese Law Group is a civil litigation law firm representing clients in all stages of collections, subrogation, replevin, and bankruptcy matters. We have 30 years of experience representing Fortune 500 companies, working to maximize their recovery and minimize their exposure. Reese Law Group is looking for a highly...

  • Administrative Assistant

    3 weeks ago

    Carlsbad, United States One Medical Full time

    This is an Extended Hours role which will include weekend and evening hours - - As a Administrative Assistant (Member Support Specialist), you will be an ambassador for patients in office, with a mastery of human connection and a strong drive for ser Administrative Assistant, Administrative, Assistant, Support Specialist, Office Manager, Healthcare, Patient

  • Administrative Assistant

    4 months ago

    Carlsbad, United States RUGGED TRADE LLC Full time

    Job DescriptionJob DescriptionSalary: $15 per hourRugged Trade is a local work wear store focused on serving the hard-working communities of Eastern New Mexico. We are a rapidly growing, family-owned company and are looking for a full-time purchasing administrative assistant to work in our finance department at our Carlsbad location. Our ideal candidate will...

  • Administration Support Assistant

    2 weeks ago

    Carlsbad, United States National Park Service Full time

    JOB SUMMARY: The primary purpose of the position is to provide administrative information and assistance to leadership of the unit, and staff to include budgeting, acquisition and property management, human resources, and other administrative support services, and to perform staff support work in each of these areas. Open to the first 50 applicants or until...

  • Administration Support Assistant

    3 months ago

    Carlsbad, United States National Park Service Full time

    This is a term position (more than 1 year) with an initial appointment expecting to last at least 13 months but may be extended up to a total of four years, or more based on any changes to regulations governing the number of years term appointments may last, without further competition. Term positions do not convey permanent status in the Federal...

  • Civil Litigation Administrative Assistant

    4 weeks ago

    Carlsbad, United States Andrews & Rhodes LLP Full time

    Job Overview*CANDIDATES MUST RESIDE IN CALIFORNIA*Civil Litigation Administrative Assistant - Full-Time Remote OpportunityAbout the CompanyAndrews & Rhodes LLP is a prominent civil litigation firm in California, known for its exceptional team of trial attorneys with over thirty years of experience in managing a variety of civil cases, from individual claims...

  • Administrative Assistant

    4 days ago

    Carlsbad, New Mexico, United States RUGGED TRADE LLC Full time

    Job OpportunityRugged Trade LLC, a rapidly growing family-owned company, is seeking a detail-oriented and organized Administrative Assistant to support our Purchasing Manager in the finance department at our Carlsbad location.Key ResponsibilitiesProvide administrative support to the Purchasing Manager, including data entry, building and submitting internal...

  • Administrative Assistant Part Time

    3 weeks ago

    Carlsbad, United States GlenBrook Health Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at GlenBrook Health. As a Part-Time Receptionist, you will be responsible for providing exceptional customer service to our patients and visitors.Responsibilities:Answer and direct phone calls in a professional and courteous manner.Manage and maintain...