Senior Administrative Assistant

2 weeks ago

Dallas, United States Texas Health Resources Full time
Senior Administrative Assistant - Ambulatory Services - Fulltime Days

We're looking for a qualified Senior Administrative Assistant like you to join our Texas Health family.

Work location: Texas Health Dallas - 8200 Walnut Hill Lane Dallas, TX 75231

Work hours: Fulltime: Day Shift | 40 hours/ wk | Monday-Friday with variable hours between 7:00am - 5:00pm

Ambulatory Services Administration Department highlights:

  • Work with EVS, FNS, Engineering, Mission Control, Gift Shops, Blood Bank, Lab, Transport, other operational department and UTSW Strategic Planning
  • Fast paced environment
  • Work with a variety of departments performing different task
  • Assisting with AP and invoices
  • Assisting with Budgets
Here's What You Need
  • H.S. Diploma or Equivalent required
  • 5 Years in support of a department or supervisor or projects Required
  • Previous Administrative Assistant experience preferred.
  • Advanced office software applications skills and experienced user of office and desktop
  • Publishing applications e.g. power point, Excel spreadsheet creation, and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Teams.
  • Proven experience producing various forms of business correspondence - e.g. business letters, memos, written and statistical report documentation for production.
  • Proven mathematical skills to collect, manipulate and analyze financial or statistical data.
  • Good project management and organization skills.
  • Excellent verbal, written communications and interpersonal skills.
  • Ability to give instructions and clearly explain any type of problems or situations.
What You Will Do
  • Relieves management of daily operational problems by responding to all forms of inquiries by seeking the appropriate resources for resolution. May have receptionist responsibilities for management or the department. Develops relationships with internal personnel or departments, vendors or customers to follow-up with issues, obtain services, or finalize plans or agreements. Acts as the department or functional liaison for purchasing, payroll, facilities, equipment or I/S activities. Manages upkeep of manuals or education materials. If applicable, responsible for maintenance of department mailing lists, various logs e.g. mail, visitors, licensing logs.
  • Assists management with maintenance of Policies and Procedures, documentation revisions and recording of meeting minutes. Uses various database software to create routine and non-routine reports, presentation materials or documents. Uses advanced software programs e.g. spreadsheets, graphics to create or generate documents, web pages or articles, statistical reports or tables, graphics presentations, or educational materials requiring data collection, mathematical manipulations, or information research.
  • May perform data entry into databases e.g. time and labor. May be responsible for data integrity of unit databases, reports or documents.
  • Creates draft or final written correspondence for management review. Communicates instructions from management or other personnel to staff to expedite workflow through the department or project and perform all necessary follow-up to problems. May be responsible for entering information, articles, or reports into department or functional web sites. Uses various advanced software tools to create non-routine or ad hoc reports, documents or presentation materials for meetings, seminars, education or events.
  • Assists management with budget development, expense tracking. Responsible for direct input of data or creation for various reports to assist in the budgeting process. May be accountable for assisting management or project team to meet financial goals of the department or project and/or related accounts payable/receivables. Identifies problems and propose resolutions to management. May be accountable for limited funds disbursement for the department without management immediate approval.
  • Acts as functional or department liaison for project(s) and/or supervisor(s). May act as the dept trainer for specific skills or be responsible for simple data management, research or reporting.
  • Manages the department or managers schedules and calendars. Scheduling duties includes making travel arrangements/accommodations for management or personnel, room scheduling, communications of itineraries etc. Resolves scheduling conflicts. Creates the necessary communications and sends to all personnel regarding meetings, classes, seminars etc. Monitors deadlines and may ensure deadlines are met and proper arrangements made for presentations and necessary presentation materials.
Additional perks of being a Texas Health Senior Administrative Assistant
  • Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student loan repayment programs as well as several other benefits.
  • A supportive, team environment with outstanding opportunities for growth.

Entity Highlights:

For more than a half-century, Texas Health Dallas has been at the forefront of health care in North Texas. We're an 875-bed, Magnet-designated, full-service hospital serving our community in and around Dallas since 1966. We specialize in cancer care, cardiology, neurosciences, women's services and emergency medicine, we've got it. Plus, we're a renowned Level III neonatal intensive care unit, a Comprehensive Stroke and Bariatric Surgery Center of Excellence and provide wellness services, outpatient surgery and women's imaging services. *Texas Health Dallas is a joint Commission-certified Comprehensive Stroke Center, a Level I Trauma Center, a Comprehensive Heart Attack Center, and a designated Magnet hospital. We're a top choice in North Texas for cancer and emergency services, bariatric services, cardiac care and much more. As part of the Texas Health family and its 28,000+ employees, we're one of the largest employers in the Dallas Fort Worth area. Our career growth and professional development opportunities are top-notch and our benefits are equally outstanding. Come be a part of our exceptional team as we improve the health of the people in our communities every day. You belong here.

Explore our Texas Health careers site for info like Benefits, Job Listings by Category, recent Awards we've won and more.

Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org.

#LI-SA1

  • Senior Administrative Assistant

    3 weeks ago

    Dallas, United States Wells Fargo Full time

    Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks. Be responsible for compiling information, preparing moderately complex reports Administrative Assistant, Administrative, Senior, Support, Assistant, Banking, Benefits

  • Senior Administrative Assistant

    1 week ago

    Dallas, United States Lifespace Communities Full time

    Community: Texas Home Office Address: 3501 Olympus Boulevard Dallas, Texas 75019 Pay Range $26.06-$35.83+ Hourly Live your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences. At Lifespace, team members are at the center of delivering a purpose driven experience for our residents! We provide an environment...

  • Senior Administrative Assistant

    1 month ago

    Dallas, United States Lifespace Communities Full time

    Community: Texas Home Office Address: 3501 Olympus Boulevard Dallas, Texas 75019 Pay Range $26.06-$35.83+ Hourly Live your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences. At Lifespace, team members are at the center of delivering a purpose driven experience for our residents! We provide an environment where...

  • Senior Administrative Assistant

    1 month ago

    Dallas, United States Lifespace Communities Full time

    Community: Texas Home Office Address: 3501 Olympus Boulevard Dallas, Texas 75019 Pay Range $26.06-$35.83+ Hourly Live your purpose. Grow your career. Thrive through teamwork. Create meaningful, personalized experiences. At Lifespace, team members are at the center of delivering a purpose driven experience for our residents! We provide an environment where...

  • Senior Administrative Assistant

    2 weeks ago

    Dallas, United States Educated Solutions Corp Full time

    Our Client, a leader in commercial real estate and facilities/asset management is seeking to add a Senior Administrative Assistant to its team. This role will work onsite in Dallas, TX and works Monday-Friday 9am-6pm. This is a 5-month contract role that pays $22.20 per hour. The key to this role is prior experience in a professional office environment and a...

  • Senior Administrative Assistant

    1 week ago

    Dallas, United States Hillwood Full time

    Company Overview: Hillwood, a Perot Company, is a premier real estate investment and development company founded on a culture of integrity, respect, excellence and teamwork. The company is a full-service real estate developer, investor and advisor focused on developing opportunities for investors, partners and communities around the world. See additional...

  • Administrative Assistant with Senior Secretary Responsibilities

    7 days ago

    Dallas, Texas, United States Texas Womans University Full time

    Job OverviewThis is a challenging and rewarding opportunity for an experienced Administrative Assistant to join the team at Texas Woman's University as a Senior Secretary. In this role, you will be responsible for providing high-level administrative support to our staff and faculty members.

  • Administrative Assistant

    7 days ago

    Dallas, United States Mammoth Holdings LLC Full time

    We are looking for a responsible Administrative Assistant (Temp Position) to perform a variety of administrative and clerical tasks. Procore experience REQUIRED. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities....

  • Senior Administrative Assistant

    2 weeks ago

    Dallas, United States Witherite Law Group Full time

    Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation. Our attorneys and staff are committed to...

  • Senior Administrative Assistant

    7 days ago

    Dallas, United States Witherite Law Group Full time

    Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation. Our attorneys and staff are committed to...

  • Senior Administrative Assistant

    2 weeks ago

    Dallas, United States Witherite Law Group Full time

    Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation. Our attorneys and staff are committed to...

  • Senior Administrative Assistant

    7 days ago

    Dallas, Texas, United States LHH Full time

    We are looking for a highly skilled Senior Administrative Assistant to join our legal department. The ideal candidate will have extensive experience providing administrative support in a legal setting and a strong understanding of bankruptcy law.The estimated salary for this position is $75,000-$90,000 per year.In this role, you will be responsible...

  • Senior Business Administrator

    3 days ago

    Dallas, United States Nesco Resource Full time

    A major client of ours, a global provider of critical infrastructure and services for data centers, has a need for a Senior Business Administrator for their Denver, CO. This is a permanent position and is 100% onsite 5 days a week.Senior Business AdministratorResponsible for administrative support of field service center operations. Helping develop standard...

  • Executive Administrator Assistant

    5 days ago

    Dallas, Texas, United States Recruit Monitor Full time

    Job Description: Executive Administrator AssistantRecruit Monitor is looking for an exceptional Executive Administrator Assistant to provide top-notch support to our Senior Directors. As a member of our team, you will play a vital role in ensuring the smooth operation of our business.About the Role:In this role, you will be responsible for a wide range of...

  • Administrative Assistant

    2 weeks ago

    Dallas, United States Motion Recruitment Full time

    We are seeking an experienced Senior Administrative Assistant to provide high-level support to principals and executives within a fast-paced, professional office environment. The ideal candidate will have at least 5 years of experience in administrative roles, preferably within a corporate or office setting. This role requires strong organizational,...

  • Administrative Assistant

    1 month ago

    Dallas, United States Frontline Source Group Full time

    Our client in Dallas, TX has an immediate need for an Administrative Assistant on a 4-6 week contract basis and may consider contract to hire for the right skillset.Company Profile:Architecture, Design & Engineering FirmOperating in DFW for 15+ yearsFamily AtmosphereAdministrative Assistant Role:The Administrative Assistant will provide administrative...

  • Senior Administrative Assistant Ambulatory Services Fulltime Days

    2 weeks ago

    Dallas, United States Texas Health Resources Full time

    Relieves management of daily operational problems by responding to all forms of inquiries by seeking the appropriate resources for resolution. May have receptionist responsibilities for management or the department. Develops relationships with intern Ambulatory Services, Administrative Assistant, Administrative, Ambulatory, Senior, Management, Healthcare,...

  • Administrative Assistant

    2 weeks ago

    Dallas, United States Spectraforce Technologies Full time

    Job Title: Administrative AssistantLocation: Dallas, TXDuration: 6 Months Job Responsibilities:Provides administrative support in a complex team environment to a senior group or executive. Maintains complex and detailed calendars and prioritizes meeting requests and related logistics. Coordinates complex, senior-level internal/ external meetings and...

  • Senior Wealth Administrator

    1 week ago

    Dallas, Texas, United States Hilltop Holdings Full time

    Senior Wealth AdministratorWe are seeking a highly skilled Senior Wealth Administrator to join our team at Hilltop Holdings. The ideal candidate will possess a deep understanding of fiduciary duties, applicable laws, estate and financial planning. The Senior Wealth Administrator will be responsible for managing a set of wealth clients, developing an...

  • Administrative Assistant

    3 weeks ago

    Dallas, United States Spectraforce Technologies Full time

    Job Title: Administrative Assistant Location: Dallas, TX Duration: 6 Months Job Responsibilities: Provides administrative support in a complex team environment to a senior group or executive. Maintains complex and detailed calendars and prioritizes meeting requests and related logistics. Coordinates complex, senior-level internal/ external meetings and...