Senior Administrative Assistant

6 days ago

Dallas, United States Witherite Law Group Full time
Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation.

Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client's side every step of the way.

This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can't just take our word for it...apply today and join the WLG family.

Position Summary:

Witherite Law Group and associated companies seeks professionals who want to join a high-performing team committed to working together to accomplish our mission and uphold our values of People First, Unmatched Expertise, and Integrity Always. We are seeking a highly organized and proactive Senior Administrative Assistant to support our Firm's Leadership team. The ideal candidate will have a strong background in administrative assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:
  • Provide comprehensive administrative support to leadership team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit various reports and presentations for meetings.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Coordinate and manage communication between executives, attorneys, and owner
  • Organize and maintain files, both electronic and physical, ensuring documents are easily accessible and up-to-date.
  • Assist with the coordination and preparation of meetings, including creating agendas, presentations, taking notes, ordering food, and following up on action items.
  • Manage expense reports for the executive team
  • Oversee mail, voicemails, and other correspondence to ensure the executive is receiving important information in timely fashion
  • Support special projects and initiatives as required.

Qualifications:
  • Bachelor's degree in Business Administration, Legal Studies, or a related field preferred.
  • Minimum of 5 years of experience as an assistant or executive assistant
  • Previous experience in a law firm a plus
  • Keen ability to foresee executive needs and learn how they best operate
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal research tools.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
  • High attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
  • Previous experience in Concur, FileVine or Power BI a plus

Physical Requirements:
  • Office environment with normal business hours necessary to satisfactorily perform job functions.
  • Stand/Sit - Must be able to remain in a stationary position up to 50% of the time.
  • Walk - This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc.
  • Use of hands/fingers to handle or feel - constantly operates a computer and other office machinery such as a copy machine/printer.
  • Climbs stairs - May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
  • Carry weight/lift - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.

Benefits and Perks
  • Medical, dental, vision
  • Company paid Life and AD&D Insurance
  • Company Paid STD (with no waiting period) and LTD Insurance
  • Option to purchase additional Life and AD&D Insurance
  • Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage
  • 401(k) with company contributions
  • Paid Time Off
  • 10 Company Holidays
  • Tuition Reimbursement

Please note that this job description is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job.

WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.

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