File Clerk

1 month ago

Jacksonville, United States Quintairos, Prieto, Wood, & Boyer, P.A. Full time

Overview:

Quintairos, Prieto, Wood & Boyer, P.A. a multi-office national firm is currently seeking a full-time File Clerk for our Jacksonville Office. This position provides clerical and administrative support to a group of attorneys, legal secretaries and paralegals. This is a hands-on position that involves working collaboratively with clients and employees of the firm.

Responsibilities:
  • Maintain, organize and index all case files for attorneys; file correspondence, pleadings and other documentation in an accurate and timely manner.
  • Find and retrieve information from files in response to requests from authorized users.
  • Create new entries and sub files as needed.
  • Keep records of materials filed or removed, using logbooks or computers.
  • Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Scan or read incoming materials in order to determine how and where they should be classified or filed.
  • Purge and box closed files to be sent to storage according to file maintenance guidelines and/or legal requirements.
  • Perform general office duties such as typing and operating office machines.
  • Serve as back-up to the receptionist and perform any front desk and clerical functions necessary
  • Perform other related job duties as required.
Qualifications:
  • 1+ years of experience working as a file/administrative clerk (law firm or professional services experience preferred.)
  • Experience handling multi-line phone systems or working in a receptionist capacity
  • Capable of working with office technology
  • Requires critical thinking skills, communication and organizational skills, decisive judgment and the ability to work with minimal supervision.
  • Proficiency in Microsoft Office applications such as Excel, Word and Outlook required.
  • High School Diploma or its equivalent required.

Physical Demands

This employee is frequently required to stand, walk, and sit. They will also engage in bending, stretching, reaching and other ranges of motion in the course of a working day. They will engage in lifting of supplies and materials up to 25 pounds from time to time. While performing duties of this position, the employee is regularly required to see, talk and hear.

Working Conditions

This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time.

The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job.

For immediate consideration for this opportunity, qualified candidates should forward their resume. Compensation commensurate with experience. QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment.

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