Second Deputy, Clerk of Orphans' Court

1 week ago

Harrisburg, United States Dauphin County Pennsylvania Full time
Job Description

Starting Rate: Salary is Commensurate with Experience.

Dauphin County Register of Wills Office is currently accepting applications for the full-time position of 2nd Deputy, Clerk of Orphans' Court. The overall objective of the 2nd Deputy of Orphans' Court is to assist the First and Second Deputy Orphans' Court with confidential, specialized, clerical and record-processing duties and to provide assistance to the general public, attorneys and other court personnel in relation to Orphans' Court Division filings; to supervise the issuance of marriage licenses in Dauphin County and all other Orphans' Division Court filings, specializing in Guardianships. Coordinate with the Orphans' Court on all guardianship filings, both through the existing office case management system and the Guardianship Tracking System (GTS). Salary is Commensurate with Experience.

The employee in this position is responsible for but not limited to performing the following essential functions for this role:
  1. Prepares and maintains related records, attends hearings.
  2. Assists in the supervision of marriage licenses of the Orphans' Court Division.
  3. Maintains delinquent guardian project, communicates with the Court, and prepares all court documents for delinquency hearing.
  4. Receives and reviews documents for accuracy and completeness.
  5. Types, prepares, and dockets cases processed through the department.
  6. Collects fees and issues receipts.
  7. Processes tax payments, dockets, and files notices.
  8. Greets and assists clients at counter; takes affidavits, answers questions on policies or procedures with input from senior staff and processes marriage applications.
  9. Answers phone inquiries or directs questions to proper individuals or other departments.
  10. Prepares files for scanning and docketing.
  11. Assists with genealogy research.
  12. Assists other management employees as required.
  13. Ensures all duties of the department are completed in an accurate and timely manner.
  14. Types, prepares, records, and indexes documents relating to the department.
  15. Administers oaths and appoints personal representatives and witnesses, issues and records probate documents, marriage licenses, Orphans' court filings and birth and death certificates.
  16. Communicates statutory requirements/procedures to public.
  17. Calculates and issues invoices for money due to the department.
  18. Operates computer, scanner, copier, video conferencing equipment, other office machines as needed.
  19. Dockets, images, and files all documents (electronic or paper) filed.
  20. Assists the First Deputies, Second Deputies, and Clerks as needed.
  21. Performs all other duties as assigned.
Minimum Educational, Experience, and Training Requirements:
  • Graduation from high school or an accredited equivalency program supplemented with business school courses in the secretarial and computer field. Associate Degree (minimum) and/or paralegal certificate preferred.
  • 4-5 years working experience in a legal setting with supervisory experience preferred.

Other Job Duties:
  1. Attends meetings and training as required.
  2. Performs duties of 1st Deputy Orphans' Court in their absence.
  3. Assists department employees as needed.
  4. Performs other job-related duties as required.

Dauphin County is an equal opportunity employer and is committed to an inclusive workplace free of discrimination and harassment. Dauphin County prohibits discrimination and harassment of any type and affords equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.

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