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Grant Accountant

3 months ago

Los Angeles, United States United American Indian Involvement (UAII) Full time
Job Description

Job Location:

Los Angeles, CA 90026

Reports to (title):

Chief Financial Officer

Department:

Fiscal Department

Supervises:

N/A

Working title:

Grant Accountant

Classification:

Non- Exempt

Salary Range:

$31.25- $33.65 hourly

Status:

Regular

Hours/Week:

40+

Effective Date:

August 2023

Type of Position:

Full-time

Revised Date:

March 2024

POSITION SUMMARY

Grants Accountant will be responsible for the management and submission of contract billings and the collection of government contract receivables in accordance with grantor and agency guidelines. The Grants Accountant will be timely and accurate in their preparation and submission of vouchers, compliance reports, and revenue recordings. This position requires both critical and analytical thinking in order to ensure the achievement of team and organizational goals.

ESSENTIAL DUTIES, FUNCTIONS & RESPONSIBILITIES

  • Ensures the accounting necessary to support sponsored program activity is in compliance with government, sponsoring agency
  • Prepares and analyzes financial reports and sends to controllers, program directors, and the sponsoring agencies
  • Prepare and distribute periodic invoices.
  • Assists the Controller with the review of all award proposals for propriety prior to submission
  • Utilize accounting software (ex: Abila MIP Fund Accounting)
  • Maintain and update accounting records and files
  • Maintain accurate record of Fund Balances
  • Inspect account books for efficiency and accuracy
  • Perform federal, state, and Local grant closeout functions, reconciliation's, financial status reports, final invoices, zeroing out budgets, final reporting and, where permitted, carryover of available funds.
  • Prepare financial projections for RFPs, RFQs, and subcontracts
  • Provide technical guidance and review the work of the Accounting Clerk
  • Recommend journal entries to the Controller
  • Prepare management (financials) and reports with analysis as needed
  • Knowledge of payroll process (will be cross trained)
  • Apply new accounting policies and ensure compliance with rules and regulations
  • Keep CFO well-informed of activities, pending issues, and potential problems

MINIMUM QUALIFICATIONS

Qualifications:

  • Experience with Excel (advanced)
  • Experience with AP, AR life cycle
  • Proficiency in 10-key
  • Great organizational skills
  • Responsible for compliance with all applicable federal, state, municipal laws, statues, or ordinances
  • A self-starter who can work independently and as a team member; who consistently demonstrates professionalism, courtesy, efficiency, excellent internal and external customer service, high ethical standards and behavior that contributes to harmonious relationships
  • Demonstrated ability or willingness to work with culturally diverse populations, youth, and professionals
  • GAAP Experience

Required Education & Experience:

  • Bachelor's Degree in accounting or related experience considered
  • 5+ years of accounting experience required, non-profit preferred

Confidentiality:

  • Maintain strict confidentiality of client and personnel information adhering to HIPPA, professional codes of conduct, State of CA regulations, Privacy Act, and UAII policies and procedures
  • This position has access to sensitive information, and a breach in confidentiality will be grounds for disciplinary action up to and including immediate termination

Communication/ Interpersonal skills:

  • Possess the ability to communicate with others in a courteous and professional manner
  • Excellent oral and written communication skills
  • Proficient in English

Technology skills:

  • Willingness to learn new skills and participate in training sessions relevant to the position
  • Working knowledge of Microsoft Office, Excel, Word, PowerPoint
  • Accounting Software (MIP preferred)

Other:

  • Demonstrate ability to exercise a high level of judgment, accept supervision, and exercise a high level of accuracy and organization
  • Available and willing to travel as needed
  • Available to work evening and weekend hours as needed
  • Accuracy and attention to detail is a must
  • Willingness to learn new skills and participate in training sessions relevant to the position

POSITION PREFERENCES

  • Experience working with the American Indian/Alaskan Native community
  • Experience working with nonprofit organizations, community groups and performance-based government contracts.
  • Knowledge of Indian Self-Determination and Education Assistance Act (Public Law 93-638)

WORK ENVIRONMENT

Work Environment:

The work environment characteristics described here represent those employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate.

Physical Demands:

The physical demands described here represent those that an employee must meet to perform the primary functions of this job successfully. While performing the duties of this job, the employee is required to stand, walk frequently, sit, bend, twist, talk, and hear. there are prolonged periods of sitting, keyboarding, reading, as well. The employee must occasionally lift and move up to 20 pounds. specific vision abilities required by this job include reading, distance, computer, and color vision. talking and hearing are essential to communicate with staff and vendors.

UAII will make any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities if it can do so without undue hardship.

Mental Demands:

There are several deadlines associated with this position. the employee must also multi-task and interact with various people on various and, at times, complex issues.

The incumbent must have successful coping mechanisms in place to cope with the mental demands of the Grant Accountant position, including but not limited to high stress and anxiety-provoking situations.

PERFORMANCE EXPECTATIONS

In the performance of their respective tasks and duties, all employees of United American Involvement, Inc. (UAII) are expected to conform to the following:

  • Uphold all principles of confidentiality and patient care to the fullest extent
  • Meet or exceed the performance standards as set by your supervisor
  • Interact in an honest, trustworthy, and dependable manner with clients, employees, and vendors
  • Possess cultural awareness and sensitivity
  • Adhere to all professional and ethical behavior standards as outlined in UAII's Employee Handbook
  • Work independently and as a team member; consistently demonstrate professionalism, courtesy, efficiency, excellent internal and external customer service, high ethical standards, and behavior that contributes to harmonious relationships

EQUAL EMPLOYMENT OPPORTUNITY

United American Indian Involvement, Inc. (UAII) provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

UAII abides by the mandates of the ADEA and the Fair Employment Housing and Housing Act (FEHA)- protecting individuals 40 years and older-and considers age a non-merit factor in all employment decisions and considerations.

UAII abides by the mandates of the ADA and FEHA and considers disability a non-merit factor in all employment decisions and considerations. Furthermore, UAII will make any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities if it can do so without undue hardship. Applicants and employees may request accommodation for a disability at any time in the application process or during employment.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

OTHER EMPLOYMENT REQUIREMENTS

  • Eligibility to work in the US
  • Fingerprint clearance
  • Pass a post-offer drug test
  • Negative TB test result (annual requirement)
  • Proof of vaccination against the flu (annual requirement)
  • Proof of full vaccination against COVID, including the latest Booster
  • Valid CA driver's license if driving for the company
  • Maintain auto insurance coverage if driving for the company

BENEFITS

UAII offers a comprehensive and robust benefits package that includes:

  • Medical, Dental, Vision
  • Voluntary Accident, Critical Illness, Hospital Indemnity Insurance
  • Company-paid Short-Term & Long-Term Disability
  • Company-paid Basic Life Insurance and AD&D
  • FSA Medical and Dependent Care
  • 403(b) Retirement Plan with Employer Match
  • LegalShield
  • Total Care Employee Assistance Program
  • 12 Vacation Days (first year)
  • 13 Paid Holidays
  • 3 Personal Days
  • 7 Sick Days
  • Bereavement and Jury Duty paid leave
  • Employee Wellness Program