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Grants Specialist I or Specialist II or Senior Specialist

2 months ago

Stockton, United States San Joaquin RTD Full time

Minimum Salary Ranges start at $47,437 (Analyst); $54,901 (Specialist); $63,503 (Senior Specialist) - Depending on qualifications (DOQ) Under general supervision, coordinates, develops, and drafts applications for single and multi-year state and federal grants for funding of projects, programs, and activities to achieve the capital and program/service strategies and objectives of San Joaquin Regional Transit District (RTD); identifies sources of additional grant funding; complies with required reports to granting agencies; develops reports and monitors the status of approved grants to ensure the full, timely utilization of all grant funds and compliance with granting agency terms and conditions; and performs related duties as assigned.

Successful candidates may be hired at either the Specialist I, Specialist II, or Senior Specialist level depending on experience/qualifications.

The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

1.

Develops single and multi-year grant applications; independently or in collaboration with other RTD staff, drafts project or program descriptions, budgets, and implementation timelines, ensuring grant requirements and funding source regulations have been met and any required administrative, program delivery, and/or operational matching funds have been addressed; develops capital budget proposals based on approved grants for capital expenditures. 2.

Monitors the status of all active grants; creates and submits required periodic reports to grantor agencies; monitors receipt of grant funds on an advance or reimbursement basis; works with RTD and funding agency staff to evaluate and obtain approval for reprogramming of unutilized funds; oversees the final close out of completed grant projects. 3.

Conducts research, monitors state and federal funding source notices and publications, and maintains contact with local agencies to identify potential sources of funding relevant to RTD's strategic goals, capital development plans, and other program objectives; consults with and advises managers and staff on the potential uses of such grant funding, 4.

Participates in the development and recommends policies and procedures to senior management governing the application for and administration of grant funding agreements. 5.

Coordinates audits and compliance reviews by funding agency auditors; responds to questions and works with staff to resolve areas of concern; coordinates review of legal and/or financial issues with RTD staff, as appropriate. 6.

Analyzes and monitors state and federal legislation as it may affect RTD's grants program. 7.

Prepares reports, letters, agenda materials, and memoranda regarding grant issues for internal and external distribution. 8.

Present information, proposals, and/or recommendations clearly, logically, and persuasively, including at public meetings. 9.

Represents RTD at meetings and with local partners. 10.

Performs other incidental and related duties as required and assigned.

Knowledge of:

1.

Methods, practices and techniques in developing, writing, and submitting local, state, and federally funded grants. 2.

Knowledge and understanding of state and federal transit laws, regulations, circulars, and policies in order to comprehend grant requirements, and update required documents. 3.

Typical sources of state and federal grant funding applicable to public transit projects and programs and associated grant requirements. 4.

Provisions governing the audit of federal grant awards. 5.

State and federal law and regulations applicable to the award and management of grants for a variety of programs and functions. 6.

Basic principles and practices of public administration, including budgeting, purchasing, contracting, and maintenance of records. 7.

Basic principles and procedures of record keeping. 8.

Customer service principles and practices. 9.

Research methods and analysis techniques. 10.

Excellent organizational and presentation skills. 11.

Principles and practices of sound business communication. 12.

Microsoft Office Suite, including Word, Excel, Access, and PowerPoint. 13.

English usage, spelling, grammar and punctuation. 14.

Policies and procedures of the assigned department.

Ability to:

1.

Prepare complete, accurate, and comprehensive grant proposals and applications. 2.

Prepare, coordinate with specific departments, and monitor grant and project budgets. 3.

Prepare grant applications using online tools such as the federal transit grants software (TrAMS), the state’s grant making software (BLACKCAT), and other automated grant systems. 4.

Prepare project budgets, with input from project managers, which are feasible and compliant with grant requirements. 5.

Maintain a program plan and tools for managing RTD’s grants and track progress from award to grant close-out.

Recommends changes to program plan and tools. 6.

Define technical and professional issues, analyze problems, evaluate alternatives and develop sound recommendations and courses of action in accordance with laws, regulations, rules, and policies. 7.

Understand, interpret, explain, and apply RTD, local, state, and federal law and regulations applicable to application for and administration of grant awards. 8.

Analyze complex confidential problems, evaluate alternatives, and make sound, appropriate recommendations. 9.

Organize, set priorities, and exercise sound independent judgment and initiative within established guidelines. 10.

Interpret RTD personnel policies and procedures and applicable local, state, and federal legislation. 11.

Operate a computer using word processing and other business software. 12.

Organize and maintain office and specialized confidential files and records. 13.

Communicate clearly and effectively, orally and in writing. 14.

Understand and follow oral and written instructions. 15.

Instruct others in work procedures and practices. 16.

Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials. 17.

Represent RTD effectively in public settings on a variety of issues. 18.

Exercise sound, expert independent judgment within general policy guidelines. 19.

Establish and maintain effective customer-focused working relationships with all levels of RTD management, employees, employee organizations and their representatives, other governmental officials, community groups, auditors, and the public.

Education, Training and Experience: A typical way of obtaining the knowledge, skills, and abilities outlined above is:

Grants Specialist I: Graduation from an accredited two-year or four-year college or university with major coursework in public or business administration or a closely related field; and experience in the development, administration, and financial tracking of grants; or an equivalent combination of training and experience. One (1) additional year of the required experience may be substituted for each year (30 semester hours) of the required education.

Grants Specialist II: Graduation from an accredited four-year college or university with major coursework in public or business administration or a closely related field; and three to five years of progressively responsible experience in the development, administration, and financial tracking of grants, at least two of which were at the level of Grants Specialist I; or an equivalent combination of training and experience. One (1) additional year of the required experience may be substituted for each year (30 semester hours) of the required education.

Grants Senior Specialist: Graduation from an accredited four-year college or university with major coursework in public or business administration or a closely related field; and five to seven years of progressively responsible experience in the development, administration, and financial tracking of grants, at least two of which were at the level of Grants Specialist II; or an equivalent combination of training and experience. One (1) additional year of the required experience may be substituted for each year (30 semester hours) of the required education.

Licenses; Certificates; Special Requirements: A valid California Class C driver's license. Experience in a public transit agency or governmental setting is preferred.

Work Environment:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this class, an employee is regularly required to sit, talk and hear, in person and by telephone, use hands repetitively to operate standard office equipment, and reach with hands and arms. The employee is frequently required to stand, walk, and lift up to ten pounds.

Specific vision abilities required by this class include close vision and the ability to adjust focus. Mental Demands:

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information,

and

documents; analyze and solve complex problems; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work under intensive deadlines and interact with all levels of RTD management, staff, employees, representatives of employee organizations, other governmental officials, and the public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. While performing the duties of this class, the employee works under typical office conditions and the noise level is moderately quiet.

EMPLOYMENT PROCESS:

Applicants must complete and submit an official application form. The standards as stated on the front of the job announcement represent only the minimum required to fill an application.

Resumes will be accepted but may not be substituted for the required application form.

Meeting the listed standards does not guarantee that a candidate will be invited for an interview as the Human Resources Department reserves the right to limit the number of candidates to the most qualified for the vacancy. The selection process for this position may include a written assessment.

All statements made on the application are subject to verification and investigation. False statements will be cause for disqualification, removal from the eligible list or termination of employment.

Employment is conditional upon successfully passing all pre-employment screens.

Substance abuse tests paid by the Transit District are required of each prospective employee.

Candidates are cautioned that offers of employment are conditional and subject to the satisfactory completion of DOT physical examination (for safety sensitive positions), substance abuse drug and alcohol tests, reference checks, and a background investigation.

San Joaquin Regional Transit District is an Equal Opportunity/Affirmative Action employer. The District offers a competitive employee benefit program that includes: INSURANCE:

RTD provides comprehensive health and dental insurance package for all full- time employees and their

dependents.

RTD also provides $20,000 life insurance for all full-time employees. SICK LEAVE:

Twelve (12) days per year for all full-time employees. VACATION:

Two (2) weeks to six (6) weeks depending on length of service for full-time employees. RETIREMENT:

RTD participates in a 401(a) retirement plan in which RTD provides a generous match.

The provisions of this bulletin are subject to change without notice and do not constitute an express or implied contract.

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