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Property Support Assistant

2 months ago

Hoffman Estates, United States The Salvation Army USA Central Territory Full time

Are you ready to make a real difference in the world? At the Salvation Army, we are on a mission to provide hope, relief, and support to those in need, and we are looking for passionate, dedicated individuals to join our team. As a part of our compassionate community, you will have the opportunity to transform lives and inspire positive change every single day. Whether you're driven by a desire to help the homeless, feed the needy, support disaster relief efforts, or work for our Central Territory Headquarters in our Property Department, the Salvation Army offers a diverse range of opportunities where your skills and commitment can shine. Where every job is more than just a role-it's a calling to make a tangible impact in our communities. If you are looking for a fulfilling career that aligns with your values and desire to make the world a better place, explore the opportunities at the Salvation Army. Together, we can create a brighter future for those who need it most

Central Territory Headquarters LI

The Property Support Assistant will work in The Salvation Army Central Territory Headquarters office, verify and gather missing information for property-related projects (i.e., building, equipment, repairs, presentations) under the supervision of the Assistant Territorial Property Secretary.

Essential Functions:

  • Review, screen, and verify property project proposals from across the territory for proper format, accuracy, correct supporting attachments, tables, and forms.
  • Provide general support for the Property Assets Manager, Architectural Services Director, Territorial Property Secretary and Assistant Territorial Property Secretary. This includes but is not limited to researching and gathering information & reports on warranties, replacement dates, etc. for proposals.
  • Scan, organize, and file blueprints, documents, and reports in a structured and organized system. Gather information for the department and divisional requests.
  • Enter data into facilities & infrastructure program (Archibus).
  • Enter work requests into work order system.
  • Prepare and process property proposals and requests for funding at territorial headquarters.
  • Provide support to the property department staff with drafting basic correspondence, scanning, filing, and copying.
  • Perform front desk duties as scheduled, and when emergency backup is needed.
  • Assist with property trainings, special projects and assignments, including preparing PowerPoint presentations.
  • Provide back up to other department positions during vacations and PTO days.
  • Take and distribute property meeting minutes as requested by Territorial Property Secretary and Assistant Territorial Property Secretary.

Education:

High School diploma or GED equivalent. Some college preferred.

Experience:

Three years of office experience.

OR: Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Skills & Abilities:

  • Clerical, data entry and keyboarding skills.
  • Working knowledge of standard office equipment, including copiers, multi-line telephones, scanners, printers, etc.
  • Working knowledge of Microsoft Office, including Power Point and Microsoft Teams.
  • Ability to learn property aspects of IBM Notes.
  • Database experience is preferred.
  • Knowledge of basic property and architectural terminology is preferred.
  • Must have professional etiquette, be willing to take initiative, and be organized.
  • Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and field personnel.

Travel:

Occasional travel (approximately 10-15 times a year) to assist with trainings or take notes at local meetings.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply