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Operations Assistant

4 months ago

Jacksonville, United States University of North Florida Full time
Operations Assistant

Please see Special Instructions for more details.

Applicants must complete an online application, as well as upload supplemental documents, atin order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Veronica Frederico, v.frederico@unf.edu.

Posting Details

Position Information

Job TitleOperations AssistantDepartmentStudent UnionPosition Number964000Requisition Number063993Position TypeStudent AssistantFull Time/Part TimePart-TimeTime-limited throughHours15-25 per weekHourly Rate$12.50Job Summary/Responsibilities
  • Administers departmental new hire orientations and exiting procedures under the direction of the Operations Coordinator.
  • Responsible for updating Student Union contact list, departmental resources, and completing the monthly report.
  • Provides event support and/or shift coverage for all departmental teams.
  • Completes and submits purchase request drafts to Operations Coordinator for office supplies and facility-related needs.
  • Assists Operations Coordinator in identifying maintenance, custodial, accessibility, or safety concerns.
  • Assists with minor facility project tasks and purchases related to rebranding and renovations.
  • Responsible for maintenance of non-event related spaces.
  • Submits low-priority/less complex facility related work orders.
  • Manages departmental golf cart maintenance and reports any issues to Operations Coordinator or other professional staff.
  • Completes payroll trackers and other departmental budget tasks.
  • Cross-train with other departmental student teams for operational and event needs.
  • Integral in implementing facility branding initiatives with a focus on promoting student life and campus engagement.
  • Support departmental programming efforts, as needed.
  • Other duties, as assigned.
Mandatory paid trainings include:
  • New Hire Orientation (3-4 hours)
  • Semi-annual staff training the Friday before Fall semester begins
  • Ongoing role-specific trainings as scheduled by supervisor
  • Departmental cross-trainings
Required Qualifications
Must be a current UNF student and possess the following:
Dependability Schedule Flexibility Attention to detail Ability to take direction Punctuality Positive demeanor and tidy appearance Effective communication skills Ability to work independently with little supervision, as well as part of a team with other Student Union staff Willingness to work and learn Ability to follow through on tasks until completion Maintain both a semester and cumulative GPA of 2.0 Preferred Qualifications
  • Knowledge of campus and campus resources
  • Intermediate to Advanced knowledge of Excel

Statement(s) of UnderstandingN/AStatement(s) of Understanding Definition
N/A
Equal Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

Posting Detail Information

Anticipated Start DateJob Posting Date04/30/2024Application Review DateApplication DeadlineOpen Until FilledYesPoint of Contact InformationVeronica Frederico v.frederico@unf.eduHiring OfficialVeronica FredericoLocation if not JacksonvilleJacksonvilleSpecial Instructions
Applicants must complete an online application, as well as upload supplemental documents, atin order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Veronica Frederico, v.frederico@unf.edu.
Quicklink

Supplemental Questions

Required fields are indicated with an asterisk (*).
Are you a current UNF student or will you be enrolled by the time the position begins?
  • Yes
  • No
Please describe in detail how your background and experience would be applicable for this position.
(Open Ended Question) Please rate your skill level with Microsoft Office (Word, PowerPoint, Excel, Outlook).
  • Expert
  • Advanced
  • Intermediate
  • Beginner
  • None

Documents Needed to Apply

Required Documents Resume Cover Letter/Letter of Interest Optional Documents Federal Work Study Award Letter DD-214