Human Resources Specialist

4 weeks ago

San Mateo, United States Obayashi Full time
Description

Position:

Human Resources Specialist

North American Regional Headquarters (NARHQ) and North American Civil Group (NACG)

Reports to:

Human Resources Director

Location:

Foster City, CA

Primary Duties:

We are seeking a dynamic and organized Human Resources (HR) Specialist to join our growing HR team. This role is key in administering HR policies and procedures and provides an excellent opportunity to contribute to the development and enhancement of our employee experience and HR initiatives. The ideal candidate will be passionate about HR operations and talent acquisition. This individual will possess excellent communication skills and handle multiple tasks simultaneously. This role will be responsible for assisting with HR-related tasks and supporting various aspects of the recruitment process.

RESPONSIBILITIES:

  • Coordinate recruitment efforts, including posting job openings, assisting in developing job descriptions, reviewing resumes, and scheduling interviews.
  • Source candidates through various channels, including online job boards, social media platforms, and external agencies.
  • Assist in the coordination of recruitment events, such as job fairs, career expos, and campus recruitment activities.
  • Ensure a positive candidate experience by providing timely communication and assistance throughout the recruitment process.
  • Support onboarding process for new hires and ensure all necessary paperwork is completed and processed.
  • Support HR initiatives and projects, such as new hire orientation, employee engagement activities, training administration, off-boarding, and performance management.
  • Assist in implementing programs to help improve employee experience.
  • Contribute to HR software implementation and improvements.
  • Maintain accurate and up-to-date employee files and candidate records in our HR system (HRIS) and applicant tracking system (ATS), in accordance with applicable policy and legal requirements.
  • Administer benefits and reporting, including 401(k) plan and COBRA in coordination with Accounting and Payroll.
  • Reconcile and pay benefits invoices.
  • Assist in leaves of absences and disability claim administration.
  • Respond to internal and external HR related inquiries or requests and provide assistance.
  • Liaise with other departments and external vendors (payroll, IT, benefits, etc.).
  • Produce HR-related reports and documentation when needed. Coordinate annual filings and audits.
  • Stay informed about industry trends and best practices in HR and recruitment to continuously improve processes and procedures.
The responsibilities of this position include but are not limited to those listed above, and other duties may be assigned.

EDUCATION & WORK EXPERIENCE:
  • Bachelor's degree required preferably in Human Resources, Business Administration, or a related field.
  • 5+ years of experience in HR/Recruiting/Talent management, preferably in the construction industry.
  • Experience working with a multi-state and multi-national company preferred.
  • HR experience in CA strongly preferred.
  • PHR, SPHR, PHR-CA, SHRM-CP or SHRM-SCP highly desired
OTHER REQUIREMENT & SKILLS:
  • Strong organizational skills with ability to prioritize and multitask in a fast-paced environment.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Strong computer skills and acumen required.
  • Proficiency in MS Office Suite; ability to learn new programs easily.
  • HRIS & ATS experience required.
  • Tactful and professional demeanor, and ability to interact and communicate effectively with individuals at all levels.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Demonstrated ability to be self-motivated, proactive, effective team player, resourceful with a positive attitude and a willingness to learn.
  • This position is expected to be on-site in the US HQ office at least three days per week.


Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

ABOUT OBAYASHI

Obayashi Corporation has delivered quality solutions to infrastructure challenges across the globe for more than 120 years. Founded in 1892, Obayashi is the largest Japanese Contractor, consistently ranked in the Top 20 ENR Global Contractors and is the fourth largest International Contractor conducting business in the United States. Obayashi has been operating and completing projects in the United States since 1979. Obayashi provides a full range of general contractor services in both public works and private sectors including office buildings, residences, tunnels, highways, rail systems, bridges, artificial islands, airports and nuclear power plants. Other services include urban planning and architecture, real estate and property development, environmental, and waste services. The North American Operations consolidated revenue is over $3billion in the United States and Canada. For more information, please visit www.obayashi-na.com.

The salary range for this position is $80,000 to $110,000 annually. This represents what we reasonably expect to offer. The final salary offered to the successful candidate will be dependent on several factors, including but not limited to individual qualifications, skills, and experience.

Obayashi offers Competitive Market Salaries and Benefits Package including Medical PPO Plan, Dental DPO Plan, vision, EAP, Life Insurance & Disability, and 401K including matching funds. Health insurance premiums are 100% paid by Obayashi for employees. Family insurance premiums are paid by Obayashi at 80%.

EQUAL OPPORTUNITY EMPLOYER

Obayashi Corporation is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available people in every job. Company policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors and coworkers.

To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, the Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result. If you need accommodation to complete the application process, please contact the Human Resources Department.

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