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Human Resources Administrative Specialist

3 months ago

San Juan Capistrano, United States JSerra Catholic High School Full time

Faith. Intellect. Character.

**HUMAN RESOURCES ADMINISTRATIVE SPECIALIST**

**Reports to**:Director of Human Resources **Job Status**:12-month, Non-exempt ($33.65/Hour)
**Schedule**:Monday - Friday, (Days/Hours TBD - 25 Hours a week)

**Benefit Information**:This position is eligible for California Sick Leave (40 hours a year) and 401(k) savings plan with
school match.

**Description**:The Human Resources Administrative Specialist will support the Director of Human Resources by
providing organized, professional level clerical support related to a wide variety of administrative functions that
broadly support employees and volunteers. The duties will be in support of higher level duties guided by
management and annual duties specific to human resources functions.

**Special Qualities & Characteristics**
- Passionate for the mission of JSerra (i.e., the integral formation of students’ faith, intellect, and character)
- Deep appreciation for the Catholic faith and a commitment to the teachings of the Church
- Strong initiative and desire to work in a highly collaborative environment
- Superior rapport with parents, students, and staff

**Responsibilities**
- Support all duties related to employee benefits coordination, annual open enrollment, benefits billing/auditing,

payment processes with guidance from the Director
- Assist with monthly corrections and adjustments to ACA data in the organizational HRIS system
- the DMV Pull-Notice-Program to maintain driving records and insurance information- Support the department with special projects and on-going organizational up-keep of hardcopy personnel
- records- Support records retention efforts with specific guidance from the Director
- Support other duties as assigned specific to the human resources related duties at the behest of the Director
- Assist as back-up to HR Operations Specialist with employee action forms to ensure employees are paid within
- the appropriate reporting period for contracted and stipend assignments- Fill in when departmental counterpart is unavailable
- Maintain accurate personnel/medical files based upon guidance from the Director
- Maintain utmost confidentiality for management of school, finance and personnel information including
- distribution controls, secure filing and disposal or records- Assist with customer service duties specific to internal and external HR-related inquiries from employees
- Assist the Director with special project support
- Respond to employee inquiries related to benefits and HR policies/practices in an effective and timely manner
- Assist faculty/staff with navigating higher education reimbursements and timely submission of professional
- development requests- Assist with creating orientation materials and training guides.
- Provide daily phone support for the department

**Knowledge, Skills & Abilities**
- Have detailed knowledge and familiarity with California and Federal regulations and laws and HR policies and

practices that comply with these requirements
- Must be moderately to highly skilled in using an office computer, including use of Microsoft Suite tools (Outlook,

Word, Excel, and PowerPoint)
- Maintain a high level of confidentiality in all aspects of daily work
- Be highly motivated w/strong organizational, problem solving, & oral/written communication skills
- Communicate effectively and courteously with all contacts (internal and external) and provide exceptional
- customer and employee service- Possess a calm disposition with a sense of urgency to effectively manage and deliver on multiple and often
- competing priorities in an appropriate manner- Other duties as assigned by the Director of Human Resources

**Education & Experience**
- Associate degree in business, HR management, or other related field; (Bachelor’s degree desirable)
- Minimum of one year HR generalist experience
- Minimum of one year prior experience using HRIS payroll/database
- Previous experience in educational setting; HR role with an understanding of 10-month and 12-month employee

agreements

**PHYSICAL REQUIREMENTS**: The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Position requires the ability to perform
occasional light lifting and carrying; standing and walking; and sitting for prolonged periods of time. Occasional
hand use and finger dexterity needed to use computer keyboard and operate standard office equipment;
occasional pushing, pulling, grasping, and reaching may also be required. Good hearing is required when
communicating on the telephone or in person.

**WORK ENVIRONMENT**: The work environment described herein is representative of those an employee
encounters while performing the essential function of this job. Primarily office environment with controlled
temperature conditions and exposure to environmental factors and hazardous physical substances are mínimal
and pose little to no risk of