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Assistant Director of Finance

2 months ago

Des Plaines, United States City of Des Plaines, Illinois Full time

This position is responsible for

performing a variety of supervisory, administrative and complex accounting and budgetary functions in maintaining the fiscal systems and operations of the City .

In the absence of the Director of Finance, serves in an acting capacity and assumes many of the duties and responsibilities of the Director .

Works under the general supervision of the Director of Finance .

Directly supervises staff as assigned and when called upon, supervises all staff assigned the Finance Department.

Assists the Director in identifying areas for improvement within the Department and in formulating, implementing ,

and

enforcing

departmental

procedures

in

accordance

with

applicable

City

policies .

Collaborates with the Director to develop short and long-term work plans for the Department across functional areas of responsibility; works proactively to successfully complete work plans and manages resources, including personnel to accomplish tasks set forth within the work plans and/or strategic objectives of the Department.

P lans and organizes staff workloads and assignments, reviews the work of subordinates for completeness and accuracy; completes annual performance reviews , may coach and/or council employees and when appropriate is responsible for disciplining employees under his/her supervision within the Personnel Policies or applicable negotiated agreement.

Responsible for the

continuous

development , improvement and implementation of internal control procedures to en sure compliance with state and national accounting standards and industry best practi c es .

Through assigned staff is responsible for the

accurate preparation of journal entries, reconciliation of accounts, analysis and compilation of revenue and expenditure figures, management of payroll and other functions of finance as well as administration of finance projects and meetings including but not limited to Audit, OPEB, Actuarial reporting, etc.

Responsible for the accurate

preparation and completion of the A nnual Comprehensive F inancial R eport (ACFR) and the Poplar Annual Financial Report (PAFR) .

Assists

the

Director

and

the

City

Manager's

Office

in

the

preparation,

development,

and

presentation

of

the

City's

annual

budget .

Prepares the annual department budget.

Prepares and distributes regular financial reports including the treasurer’s report, state , federal

and local reports as required , tax reports and other reports as appropriate or requested .

Prepares requested reports for union contract negotiations.

Responsible for investment of City funds and cash monitoring as well as a ssist ing in debt issuance including rating agency presentation materials, preparation of official statements and other tasks as necessary.

Responsible for monitoring and recording of grant revenues and expenditures and ensur ing compliance with requirements of City grant agreements and applicable federal and state laws ; proactively reports problems to Department Heads or the Director of Finance

Assists in analyzing tax increment financing district projections , and prepares reports for internal and external distribution as required or upon request.

Performs other duties as assigned by supervisor .

Graduation from an accredited four-year college or university with a degree in accounting , finance , business administration or a related field , along with a Master’s Degree in related field .

A minimum of between five to seven years of increasingly progressive responsible experience in accounting or finance, three of which must be in public sector organization . D emonstrated successful experience in supervisory, accounting, audit/budget preparation, or an equivalent combination of education and experience which meets the minimum knowledge, skills and abilities . Thorough

knowledge

of

governmental

accounting

theory,

principles,

and

best practices;

Thorough

knowledge

of

internal

control

procedures;

Thorough

knowledge

of

office

automation

and

computerized

financial

applications;

Thorough knowledge

of

public

finance

and

fiscal

planning; Thorough

knowledge

of

payroll

and

accounts

payable

functions;

working

knowledge

of budgetary,

accounting

and

reporting

systems,

GAAFR,

GAAP

and

GASB. Ability

to

prepare

and

analyze

complex

financial

reports;

ability

to

maintain

efficient

and

effective

financial

systems

and

procedures;

ability

to

effectively

supervise

staff;

ability

to

establish

and

maintain

effective

working

relationships

with

employees,

City

officials ,

consultants,

other

governmental

agency

representatives

and

the

general

public ;

ability

to

communicate

effective

orally and

in

writing. Thorough kn owledge of Federal, State, and local laws pertaining to F inance .

Ability to conduct necessar y research and compile reports, carry out assigne d projects to their completion and follow deadlines.

A bility to establish and maintain effective workin g relationships with diverse groups of individuals and maintain confidentiality .

Ability to maintain a professional and credible attitude.

A bility to understand and follow verbal and written instructions and to communicate effectively verbally and in writing to a diverse audience .

Ability to focus on detail and follow up on unresolved items.

Ability to efficiently and effectively problem solve and understands when to bring items to individuals in posit i ons with the authority to resolve problems.

Ability to proactively seek resolutions to potential problems within the Finance Department; Knowledge of and the ability to apply this knowledge to utilize various software programs to accomplish the duties of the position .

Ability to learn new software programs. State of Illinois Class “D” Driver’s License. Requires frequent use of computer, tablet, smartphone, telephone, copy machine, fax machine, and automotive vehicle. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work is predominantly performed in an office setting where the noise level is usually quiet.

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