Temporary Position HR Coordinator

2 weeks ago

Rochester, United States Frontier Management (OR) Full time

ABOUT US:

Cascade Creek Memory Care is guided by a single purpose: To engage, protect, and love people living with memory loss. We are committed to sustaining a safe, active, and loving environment; to give our families peace of mind; to be patient, seeking to understand those living with memory loss; to provide each Anthem team member the opportunity for personal and professional growth, and to be respectful, trustworthy, and good stewards in all we do.

GENERAL STATEMENT OF POSITION:

Under limited supervision, serves as a point person for Human Resources, leads GPTW program, processes payroll, employee training, benefits, manages personnel records, assists with hiring and onboarding, training, and special projects.

ESSENTIAL FUNCTIONS:

The following duties are normal for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned.

  • Ensures Recruitment Process is fulfilled
    • Posts open positions
    • Assists supervisors with screening and interviewing to ensure we respond to candidates within 24 hours and schedule an interview
    • Ensures rejection letters are sent timely
    • Communications to Human Resources when roadblocks occur to meeting the above goals
    • Assist with community staffing - may include departmental staffing and finding coverage for open positions
    • Leads New Employee Orientation (NEO) process, schedules leaders to facilitate their area of NEO, coordinates to ensure successful training is provided to new hires
    • Responsible to follow up with all new hires weekly, ensure training success, and communicate needs to supervisor
  • Prepares and submits community payroll
    • Ensures Paylocity system is up to date (enrolling, terminating, leaves, updating employee information, PRNs, etc.
    • Point person for benefits enrollment at the community, this includes new hires and annual open enrollment.
    • Reviews Missed Punches (Missed Lunches/Breaks) with leadership, responsible to notify Human Resources if challenges.
    • Prepares Final Pay for exiting employees.
  • Leads Community Employee Retention Efforts
  • Daily reviews GPTW Action Plan and action of the day with leadership
  • Leads Employee Appreciation / Wellness Program: Renews posters, provides communication on new seasons of the program
  • Leads employee appreciation events, planning, participation, delegation
  • Facilitates team building activities during All Staff Meeting and provide progress on Action Plans to all employees
  • Encourages employees to participate in culture building events
  • Responsible for posting GPTW events on Social Media
  • Encourages employees and monitors employee participation in quarterly Mini Pulse survey and annual survey
  • Participates on a monthly BOD call and provides report on completion of GPTW Action Plans
  • Completes exit interviews for all employees exiting community, maintains documentation, reports to Human Resources
  • Prepares and maintains Personnel Files
    • Coordinates and prepares New Hire Documentation (Offer Letter, background check, drug screening, i9 verification, arranges health screening, and other documents)
    • Ensures New Hire Training is complete
    • Ensures all employee training is current and up to date
    • Ensures licenses are current and up to date
    • Ensures performance reviews are current and up to date
    • Submits Weekly Status Report to HR, Payroll Benefits Administrator, Executive Director, and VP of Operations, communicating, new hires, exits, worker's comp status updates, leave of absences, status changes, and Agency usage.
    • Ensures that all necessary paperwork is completed and filed appropriately in relation to resignations, terminations and job abandonments
    • Ensures employee status changes are documented and updated (Full time / Part time), departmental position changes
    • Assists with documenting job performance and serves as a witness to corrective action meetings.
    • Communicates Employee Handbook policy updates, facilitating distribution and posting of new policies
    • Assists Executive Director with employee investigations (serving as a witness, gathering personnel records, time reports, i.e.)
    • Maintains Employee Files in an organized manner, filing documents, and ensuring information is accessible when needed
  • Manages Community Worker's Comp Claims
    • Serves as a point person for Workers Comp process at the community, either completing themselves or coordinating with injured worker's supervisor to ensure that all necessary steps are accomplished.
    • Reporting when injury occurs
    • Conducting or organizing investigations
    • Following up with Injured Worker and Human Resources on a regular basis
    • Updates OSHA 300 Log with 7 days of being made aware of reportable injury/illness
    • Submits OSHA 300A Summary to HR Generalist annually
  • Leads Leave of Absences Process and other Employee Relations Concerns
  • Reports to Human Resources any and all ADA requests; working with HR to document the outcome
  • Notify Home Office of any Leave of Absence situations, including FMLA, Personal, Bereavement, or other types of Leave.
  • Works with HR to document and assists employee with request and completion of all documents
  • Works with staff and supervisor to facilitate and approve Return to Work of all staff on Leave.
  • Serves as a point person to employees with questions related to Human Resources policies.
  • Ensures compliance with legal notifications and posters
  • Performs other related essential duties as required.
MINIMUM TRAINING AND EXPERIENCE:

3-5 years of experience in related capacity. Associates degree or combination of educational classes is highly preferred. Experience in Human Resources and or training is highly preferred. Payroll experience is required.

CERTIFICATION AND CLEARANCE:
  • Criminal record clearance or criminal record exemption, as required by law

  • Human Resources Coordinator

    1 month ago

    Rochester, United States NextPhase Medical Devices LLC Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking a detail-oriented Human Resources Coordinator to join our team. The ideal candidate will be responsible for various HR functions and support the HR department in day-to-day operations.Duties:Assist with recruitment processes including job postings, scheduling interviews, and conducting background...

  • HR Coordinator

    1 week ago

    Rochester, New York, United States Van Bortel Subaru Full time

    Location: Rochester, NY About Van Bortel Subaru: Van Bortel Subaru stands as a premier automotive dealership in Rochester, New York, focusing on Subaru vehicles. With over three decades of dedicated service, we pride ourselves on delivering top-notch vehicles and outstanding customer experiences. Join our vibrant and expanding team. Role Overview: As an HR...

  • Scale Operator/Office Clerk

    3 weeks ago

    Rochester, United States Rochester Iron & Metal Full time $15 - $17

    Job DescriptionJob DescriptionThis is a temporary position to cover an employee on leave! 6-12 weeksStarting Pay: $15.00 to $17.00/hr depending on experienceHours Vary: 7am to 4pm, 8am to 5pm, 9am to 6pmJob Description  The Scale Operator/Office Clerk will run the scale in the scrap yard to weigh in commercial and public traffic. This position will also...

  • Office Clerk/Scale Operator

    4 weeks ago

    Rochester, United States Rochester Iron & Metal Full time

    Job DescriptionJob DescriptionThis is a temporary position to cover an employee on leave! 6-12 weeksStarting Pay: $16.00 to $18.00/hr depending on experienceHours Vary: 7am to 4pm, 8am to 5pm, 9am to 6pmJob Description  The Office Clerk/Scale Operator will perform routine clerical duties, cashier duties, and run the scale in the scrap yard to support the...

  • HR/Payroll Clerk

    4 weeks ago

    Rochester, United States Cannon Industries Full time

    Job DescriptionJob DescriptionPosition:Human Resources Assistant/Payroll ClerkReports to:Director of FinanceCannon Industries, Inc.A global company with headquarters in Rochester, New York, Cannon Industries has grown to become one of the leading sheet metal and custom weld fabricators in the contract manufacturing industry. Our quality standards are...

  • HR/Payroll Clerk

    3 months ago

    Rochester, United States Cannon Industries Full time

    Job DescriptionJob DescriptionPosition:Human Resources Assistant/Payroll ClerkReports to:Director of FinanceCannon Industries, Inc.A global company with headquarters in Rochester, New York, Cannon Industries has grown to become one of the leading sheet metal and custom weld fabricators in the contract manufacturing industry. Our quality standards are...

  • HR Assistant

    2 months ago

    Rochester, United States Harris Seeds Full time

    Job DescriptionJob DescriptionJob SummaryWe are looking for a candidate with excellent organizational and communication skills to assist in Human Resources tasks for the organization. The HR Assistant supports the HR department in various administrative tasks, ensuring smooth operations and effective employee management. This role involves maintaining...

  • HR Operations Specialist

    2 weeks ago

    Rochester, New Hampshire, United States NextPhase Medical Devices LLC Full time

    Position OverviewRole Summary:NextPhase Medical Devices LLC is in search of a meticulous HR Operations Specialist to enhance our human resources team. The successful candidate will play a pivotal role in various HR activities and assist the HR department in its daily functions.Key Responsibilities:Support recruitment efforts by managing job advertisements,...

  • RN Temporary Nights Telemetry

    3 weeks ago

    Rochester, NY, United States Health Advocates Network-Rochester Full time

    Health Advocates Network-Rochester is seeking a travel nurse RN Med Surg / Telemetry for a travel nursing job in Rochester, New York. Specialty: Med Surg / Telemetry ~ Shift: 12 hours ~ Employment Type: Travel Health Advocates Network is urgently hiring Med Surg Telemetry Registered Nurses (RNs) in the Rochester, NY area. Must have 2 years of Med...

  • HR Support Specialist

    2 weeks ago

    Rochester, New York, United States Alliance Precision Plastics Full time

    Job OverviewPosition Summary: The Human Resource Assistant plays a vital role in the recruitment and administrative functions of the HR department.Key Responsibilities:Assist in the recruitment process by identifying and attracting qualified candidates.Coordinate interview schedules, conduct preliminary phone screenings, and arrange facility tours for...

  • Bilingual HR Associate

    4 months ago

    Rochester, United States Eastman Kodak Full time

    To provide Human Resources support executing on initiatives and providing day-to-day interface with organizational leadership and employees to drive strong business performance and employee satisfaction HR Administration: Understand the human resource strategy for the organization and how it supports the business strategy. Assists in execution of HR model...

  • HR Support

    3 weeks ago

    Rochester, United States Scheels Full time

    Scheels Company Goals: We strive to be the best retailer in the USA in the eyes and minds of our customers, associates, and business partners. Wage: Starting at $16+/hour Schedule: Must be flexible to work assigned schedule between 9 a.m. and 9 p.m., Monday through Saturday, 10 a.m. and 6 p.m., Sunday. Schedule may include varied hours, evenings, weekends,...

  • HR Support

    2 weeks ago

    Rochester, United States Scheels Full time

    Scheels Company Goals: We strive to be the best retailer in the USA in the eyes and minds of our customers, associates, and business partners. Wage: Starting at $16+/hour Schedule: Must be flexible to work assigned schedule between 3 p.m. and 9 p.m., Monday through Friday, 10 a.m. and 6 p.m., Saturday, with flexible hours. Schedule may include varied...

  • GENERALIST, HR SR

    3 days ago

    Rochester, United States Compass Group Full time

    A family of companies and experiencesAs the leading foodservice and support services company, Compass Group USA is known for our great people, great service and our great results. If you’ve been hungry and away from home, chances are you’ve tasted Compass Group’s delicious food and experienced our outstanding service. Our 225,000 associates work in...

  • Bookseller - Temporary

    3 months ago

    Rochester, United States Barnes & Noble Full time

    **Bookseller - Temporary** **Location** MI - Rochester Hills - Rochester Hills - 2627 **Classification** Temporary **Job Summary** Barnes & Noble has a special place in the community, and this holds true whether you shop in our bookstores or in our Cafs. Booksellers are the heart of our stores who help make each store special and uniquely tailored to the...

  • Bookseller - Temporary

    3 months ago

    Rochester, United States Barnes & Noble Full time

    **Bookseller - Temporary** **Location** NY - Rochester - Greece - 2848 **Classification** Temporary **Job Summary** Barnes & Noble has a special place in the community, and this holds true whether you shop in our bookstores or in our Cafs. Booksellers are the heart of our stores who help make each store special and uniquely tailored to the customers who...

  • Bookseller - Temporary

    3 months ago

    Rochester, United States Barnes & Noble Full time

    **Bookseller - Temporary** **Location** MN - Rochester - Apache Mall - 2080 **Classification** Temporary **Job Summary** Barnes & Noble has a special place in the community, and this holds true whether you shop in our bookstores or in our Cafs. Booksellers are the heart of our stores who help make each store special and uniquely tailored to the customers...

  • HR Support Specialist

    6 days ago

    Rochester, New York, United States Van Bortel Subaru Full time

    About Van Bortel SubaruWe are a leading car dealership in the automotive industry, specializing in Subaru vehicles. Our company has been serving customers for over 30 years, providing high-quality vehicles and exceptional customer service.Job SummaryWe are seeking a highly organized and detail-oriented Human Resource Administrator to join our team. As a key...

  • Human Resources Coordinator

    3 months ago

    Rochester, United States The Strong Full time

    Job DescriptionJob DescriptionThe human resources team is responsible for identifying, creating, and implementing strategic initiatives and systems that maximize the effectiveness of The Strong’s most valuable resource- museum staff, volunteers, and interns. The HR coordinator supports all HR functions and works closely with the director of HR to respond...

  • Staffing Coordinator

    3 days ago

    Rochester, United States Xylo Technologies Full time

    Title: Staffing Coordinator Duration: Until 12/37/2024 Location: 1216 Second Street S.W., Joseph Building- Rochester, MN 40 hr/week , 8 hr & 12 hr shifts, every other weekend. Candidates must be able to work any hours needed by the department (available 24/7), Hours are primarily between 1100-2330 but will need to be flexible to all shifts. Job Summary:...